On-Call Services 2026

REQUEST FOR QUALIFICATIONS (RFQ)
FOR ENGINEERING/ARCHITECTURAL
ON-CALL SERVICES
Project Management Department
City of Greenville, NC
June 26, 2026
I. Overview and Purpose
The City of Greenville, NC, desires to obtain Civil Engineering, Architecture, and Landscape Architecture
services for various City departments. The City desires to supplement its existing professional staff to
accomplish its mission of developing and executing various types of Capital Improvement Projects and Facility
Improvement Projects.
The firm(s) will provide design and study support to the city for projects; total compensation for the contract
shall not exceed $1,000,000. Initial term of the contract shall be two years from date of execution with an
option for a one year extension.
Proposals may be submitted from a single prime consultant or a team. Regardless of whether a single prime
consultant or a team of firms submits, the prime consultant shall be located within 100 miles of the
Greenville city limits. If a team submits, it is strongly encouraged, but not required, that subconsultants also
be located within the same 100 mile limit when appropriate expertise is available in the area.
II. Scope of Work (Consultant Responsibilities)
Typical types of work could include, but are not limited to, the following:
* Design services for emergency repairs for city infrastructure;
* Design services for work related to new or existing buildings, parks, or other facilities;
* Design services for project related site plans;
* Design services for repair of storm water drainage systems;
* Design services for projects to construct streets, sidewalks, and bike lanes;
* Geotechnical engineering services;
* Surveying services;
* Environmental permitting services;
* Capacity Analysis (Roadway Links, Signalized and Unsignalized Intersections, Roundabouts);
* Traffic Signal Design;
* Traffic Signal Operations (Phasing, Timing, Interconnection/Coordination);
* Signing, Pavement Marking, and Traffic Control Plans for Highway Improvements;
* Traffic Management Plans;
* Miscellaneous Traffic Studies, Safety Investigations, and Traffic Engineering Field Work Support;

* Transportation Planning;
* Research City records to determine status of existing roads, rights-of-way, and easements;
* Analyze road/drainage system failures to determine cause and corrective actions.
III. Deliverables
Deliverables will be determined based upon each task order, and may include, but not be limited to:
* Design plans
* Specifications
* Digital files
* Survey data
* Engineering reports
* Schedules
* Cost estimates
IV. Conflict of Interest:
Each proposer shall affirm that no official or employee of the firm or team is directly or indirectly interested in
this proposal for any reason of personal gain. Due to the nature of this on-call contract, this statement shall be
affirmed with each individual task order that is executed under the contract.
V. Supervision of Consultant
The on-call consultant will be under the supervision of the City of Greenville's Executive Director of City
Projects and Recreation Services or his designee.
VI. Minority Business Enterprises and Women's Business Enterprises
It is the policy of the City of Greenville to provide minorities and women equal opportunity for participating in
all aspects of the City's contracting and procurement programs, including but not limited to, construction
projects, supplies and materials purchase, and professional and personal service contracts. In accordance with
this policy, the City has adopted a Minority and Women Business Enterprise (MWBE) Plan and subsequent
program, outlining verifiable goals.
The City has established a 4% Minority Business Enterprise (MBE) and 4% Women Business Enterprise
(WBE) goal for the participation of MWBE firms in supplying goods and services for the completion of this
project. All firms submitting qualifications and/or proposals agree to employ "good faith efforts" towards
achieving these goals and supply other information as requested in the "MWBE Professional Services Forms"

included in Attachment A. Failure to complete the MWBE forms may be cause to deem the submittal
nonresponsive.
Questions regarding the City's MWBE Program should be directed to the Financial Services Manager at (252) 329-
4862.
VII. Equal Employment Opportunity Clause
The City of Greenville is an equal opportunity employer and strictly prohibits discrimination against any employee or
applicant for employment because of the individual's race, color, religion, age, gender, disability, national origin,
genetic information, sexual orientation, gender identity/reassignment or expression, military or veteran status, marital
status, or any characteristic protected by applicable law.
Federal law (Rehabilitation Act and ADA) prohibits handicapped discrimination by all governmental units. By
submitting a proposal, the vendor is attesting to its policy of nondiscrimination regarding the handicapped.
VIII. E-Verify Compliance
By submitting a proposal, BIDDER acknowledges that compliance with the requirements of Article 2 of
Chapter 64 of the North Carolina General Statutes is required by the Contractor and its Subcontractors by North
Carolina law and the provisions of the Contract Documents. The BIDDER represents that the BIDDER and its
Subcontractors are in compliance with the requirements of Article 2 of Chapter 64 of the North Carolina
General Statutes. Article 2 of Chapter 64 of the North Carolina General Statutes requires employers, that
transact business in the State of North Carolina and employ 25 or more employees in the State of North
Carolina, to electronically verify the legal employment status of an employee through the federal E-Verify
program after hiring the employee to work in the State of North Carolina.
IX. Iran Divestment Act
As a result of the Iran Divestment Act of 2015 (Act), Article 6E, N.C. General Statute 147-86.55, the State
Treasurer published the Final Divestment List (List) which includes the final companies and persons engaged in
investment activities in Iran and will be updated every 180 days. The list can be found at
https://www.nctreasurer.com/inside-the-department/OpenGovernment/Pages/Iran-Divestment-Act-
Resources.aspx.
By submitting the Proposal, the Contractor certifies that, as of the date of this bid, it is not on the then current
List created by the State Treasurer. The Contractor must notify the Department immediately if, at any time
before the award of the contract, it is added to the List.
As an ongoing obligation, the Contractor must notify the Department immediately if, at any time during the
contract term, it is added to the List. Consistent with 147-86.59, the Contractor shall not contract with any
person to perform a part of the work if, at any time the subcontract is signed, that person is on the then-current
List.

During the term of the Contract, should the Department receive information that a person is in violation of the
Act as stated above, the Department will take action as appropriate and provided for by law, rule or contract.
X. Special Conditions: Federal Requirements
This Contract may be funded in whole or in part with federal funding. As such, federal laws, regulations, policies
and related administrative practices apply to this Contract on services where federal funding applies. The most
recent of such federal requirements, including any amendments made after the execution of this Contract shall
govern the Contract, unless the federal government determines otherwise. This section identifies the federal
requirements that may be applicable to this contract. The Vendor is responsible for complying with all applicable
provisions, updates or modifications that occur in the future relating to these clauses.
The federal requirements contained in the most recent version of the Uniform Administrative Requirements for
federal awards (Uniform Rules) codified at 2.C.F.R., Part 200, including any certifications and contractual
provisions required by any federal statutes or regulation referenced therein to be included in this contract are
deemed incorporated into this contract by reference and shall be incorporated into any sub-agreement or
subcontract executed by the Vendor pursuant to its obligations under this Contract. The Vendor and its sub-
contractors, if any, hereby represent and covenant that they are have complied and shall comply in the future
with the applicable provisions of the original contract then in effect and with all applicable federal, state, and
local laws, regulations, and rules and local policies and procedures, as amended from time to time, relating to
Work to be performed under this contract.
No Obligation by Federal Government
The Federal Government is not a party to this contract and is not subject to any obligations or liabilities to the
non-Federal entity, contractor, or any other party pertaining to any matter resulting from the contract.
Program Fraud and False or Fraudulent Statements or Related Acts
The contractor acknowledges that 31 U.S.C. Chap. 38 (Administrative Remedies for False Claims and
Statements) applies to the contractor's actions pertaining to this contract.
Access to Records
The following accesses to records requirements apply to this contract:
1. The contractor agrees to provide the City of Greenville, the Comptroller General of the United States, or any
of their authorized representative's access to any books, documents, papers, and records of the Contractor
which are directly pertinent to this contract for the purposes of making audits, examinations, excerpts, and
transcriptions.
2. The Contractor agrees to permit any of the foregoing parties to reproduce by any means whatsoever or to
copy excerpts and transcriptions as reasonably needed.
3. The contractor agrees to provide City access to construction or other work sites pertaining to the work being
completed under the contract.
Changes
Any change in the contract cost, modification, change order, or constructive change must be allowable, allocable,
within the scope of its funding, grant or cooperative agreement, and reasonable for the completion of project
scope. All changes and/or amendments to the contract will be outlined in detail, formalized in writing, and
signed by the authorized representative of each party. A Contractor's failure to do so shall constitute a material
breach of the contract.
Termination for Convenience (General Provision)

The City may terminate this contract, in whole or in part, at any time by written notice to the Contractor when it
is in the City's best interest. The Contractor shall be paid its costs, including contract close-out costs, and profit
on work performed up to the time of termination. The Contractor shall promptly submit its termination claim to
the City to be paid the Contractor. If the Contractor has any property in its possession belonging to the City, the
Contractor will account for the same, and dispose of it in the manner the City directs.
Termination for Default [Breach or Cause] (General Provision)
If the Contractor does not deliver supplies in accordance with the contract delivery schedule, or, if the contract is
for services, the Contractor fails to perform in the manner called for in the contract, or if the Contractor fails to
comply with any other provisions of the contract, the City may terminate this contract for default. Termination
shall be effected by serving a notice of termination on the contractor setting forth the manner in which the
Contractor is in default. The contractor will only be paid the contract price for supplies delivered and accepted,
or services performed in accordance with the manner of performance set forth in the contract.
If it is later determined by the City that the Contractor had an excusable reason for not performing, such as a
strike, fire, or flood, events which are not the fault of or are beyond the control of the Contractor, the City, after
setting up a new delivery of performance schedule, may allow the Contractor to continue work, or treat the
termination as a termination for convenience.
Opportunity to Cure (General Provision)
The City in its sole discretion may, in the case of a termination for breach or default, allow the Contractor ten
(10) calendar days in which to cure the defect. In such case, the notice of termination will state the time period
in which cure is permitted and other appropriate conditions.
If Contractor fails to remedy to the City's satisfaction the breach or default of any of the terms, covenants, or
conditions of this Contract within ten (10) calendar after receipt by Contractor of written notice from the City
setting forth the nature of said breach or default, the City shall have the right to terminate the Contract without
any further obligation to Contractor. Any such termination for default shall not in any way operate to preclude
the City from also pursuing all available remedies against Contractor and its sureties for said breach or default.
Waiver of Remedies for any Breach
In the event that the City elects to waive its remedies for any breach by Contractor of any covenant, term or
condition of this Contract, such waiver by the City shall not limit the City's remedies for any succeeding breach
of that or of any other term, covenant, or condition of this Contract.
Equal Opportunity
"During the performance of this contract, the contractor agrees as follows:
1. The contractor will not discriminate against any employee or applicant for employment because of
race, color, religion, sex, or national origin. The contractor will take affirmative action to ensure
that applicants are employed, and that employees are treated during employment without regard to
their race, color, religion, sex, or national origin. Such action shall include, but not be limited to the
following: Employment, upgrading, demotion, or transfer; recruitment or recruitment advertising;
layoff or termination; rates of pay or other forms of compensation; and selection for training,
including apprenticeship. The contractor agrees to post in conspicuous places, available to
employees and applicants for employment, notices to be provided setting forth the provisions of this
nondiscrimination clause.
2. The contractor will, in all solicitations or advertisements for employees placed by or on behalf of
the contractor, state that all qualified applicants will receive considerations for employment without
regard to race, color, religion, sex, or national origin.
3. The contractor will send to each labor union or representative of workers with which he has a
collective bargaining agreement or other contract or understanding, a notice to be provided advising

the said labor union or workers' representatives of the contractor's commitments under this section,
3 and shall post copies of the notice in conspicuous places available to employees and applicants for
employment.
4. The contractor will comply with all provisions of Executive Order 11246 of September 24, 1965,
and of the rules, regulations, and relevant orders of the Secretary of Labor.
5. The contractor will furnish all information and reports required by Executive Order 11246 of
September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant
thereto, and will permit access to his books, records, and accounts by the administering agency and
the Secretary of Labor for purposes of investigation to ascertain compliance with such rules,
regulations, and orders.
6. In the event of the contractor's noncompliance with the nondiscrimination clauses of this contract or
with any of the said rules, regulations, or orders, this contract may be canceled, terminated, or
suspended in whole or in part and the contractor may be declared ineligible for further Government
contracts or federally assisted construction contracts in accordance with procedures authorized in
Executive Order 11246 of September 24, 1965, and such other sanctions as may be imposed and
remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule,
regulation, or order of the Secretary of Labor, or as otherwise provided by law.
7. The contractor will include the portion of the sentence immediately preceding paragraph (1) and the
provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted by
rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive
Order 11246 of September 24, 1965, so that such provisions will be binding upon each
subcontractor or vendor. The contractor will take such action with respect to any subcontract or
purchase order as the administering agency may direct as a means of enforcing such provisions,
including sanctions for noncompliance: Provided, however, that in the event a contractor becomes
involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such
direction by the administering agency the contractor may request the United States to enter into
such litigation to protect the interests of the United States."
Energy Conservation
The contractor agrees to comply with mandatory standards and policies relating to energy efficiency which are
contained in the state conservation plan issued in compliance with the Energy Policy and Conservation Act.
Suspension and Debarment
This Contract is a covered transaction for purposes of 49 CFR Part 29. As such, the Contractor is required to
verify that none of the Contractor, its principals, as defined at 49 CFR 29.995, or affiliates, as defined at 49 CFR
29.905, are excluded or disqualified as defined at 49 CFR 29.940 and 29.945.
The Contractor is required to comply with 49 CFR 29, Subpart C and must include the requirement to comply
with 49 CFR 29, Subpart C in any lower tier covered transaction it enters into.
Suspension and Debarment Certification
By signing and submitting its bid or proposal, the bidder or proposer certifies as follows:
The certification in this clause is a material representation of fact relied upon by the City. If it is later determined
that the bidder or proposer knowingly rendered an erroneous certification, in addition to remedies available to the
City, the Federal Government may pursue available remedies, including but not limited to suspension and/or
debarment.
The bidder or proposer agrees to comply with the requirements of 49 CFR 29, Subpart C while this offer is valid
and throughout the period of any Contract that may arise from this offer. The bidder or proposer further agrees
to include a provision requiring such compliance in its lower tier covered transactions.

Byrd Anti-Lobbying Amendment, 31 U.S.C. 1352 (as amended)
Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person
or organization for influencing or attempting to influence an officer or employee of any agency, a Member of
Congress, officer or employee of Congress, or an employee of a Member of Congress in connection with
obtaining any Federal contract, grant, or any other award covered by 31 U.S.C. 1352. Each tier shall also
disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award.
Such disclosures are forwarded from tier to tier up to the recipient who in turn will forward the certification(s) to
the awarding agency.
XI. Proposal Requirements
All proposals are limited to 15 pages inclusive of the cover letter, and exclusive of resumes and attachment A,
and shall be typed on 8-1/2" x 11" sheets, single spaced, one sided. In order to reduce costs and to facilitate
recycling, binders, dividers, tabs, etc. are prohibited. One staple in the upper left-hand corner is preferred.
Proposals exceeding the page limits noted herein will not be considered.
Proposal Format:
* Cover Letter
* Briefly describe why your firm is interested and should be considered for this project. Also, provide
contact information for any questions or additional requests for information that may arise during the
review of your proposal.
* Consultant Background
Provide the following information for the lead consultant and any proposed sub-consultants: Firm
o
names, background, history, number of years in business, size of firm, number of employees
dedicated to this project and their proposed responsibilities to this project. Please include applicable
professional registrations of team members as well as any specialized experience in applicable areas.
* Experience
List a minimum of three recent projects similar to this one completed by your firm or team. The list
o
should include project name, a brief description of the project, total project budget, design budget,
client name and client contact information.
* Project Approach
Briefly outline your technical and procedural approach for the design project. Also, describe key
o
issues and potential problems facing various types of work included herein. Please provide a
description of the degree or level of involvement in the planning and design process for the team
members identified above.
* Equal Employment Opportunity Statement
The City of Greenville does not discriminate in administering any of its programs and activities. The
o
consultant awarded the contract for work on this project is required to insure that no person shall be
denied employment, fair treatment or be discriminated against on the basis of race, sex, religion, age,
national origin or handicap. (Please include a copy of any EEO policy or statement adopted by your
firm).
* Availability - address availability of staff to handle the project
* Hourly Rate Schedule - Provide a unit rate fee schedule indicative of experience.
* Please provide necessary MWBE documentation which is provided in this RFQ. This documentation is
not included in the 15-page requirement for the RFQ.

XII. Consultant Selection Criteria
Criteria for the selection of the Consultant will include, but not necessarily be limited to:
* Quality of response to the RFQ;
* Approach chosen and description of how Consultant and/or team will meet City's intent for the
service (i.e. quick response time for emergency repairs or assignments that may require work
outside regular business hours);
* Applicable experience of Consultant and/or team proposed by the Consultant;
* Qualifications of individual(s) proposed for the duties.
XIII. Proposal Submission and Deadline
Interested firms are invited to submit one searchable PDF electronic copy of its response to this RFQ no later
than 2:00 p.m. on Thursday, July 16, 2026, to the following email address or physical address:
Mark Nottingham, AICP
Project Management Department
City of Greenville
2000 Cedar Ln
Greenville, NC 27858
mnottingham@greenvillenc.gov
Each firm submitting a proposal shall agree to comply with all applicable state, federal and municipal laws,
rules, regulations and ordinances governing this project, including any other requirements that may be dictated
by state or federal agencies participating in project funding.
The City of Greenville reserves the right to reject any or all proposals.
For questions regarding this Request for Qualifications, contact Mark Nottingham at (252) 329-4242 or at
mnottingham@greenvillenc.gov

ATTACHMENT A
City of Greenville/Greenville Utilities Commission
Minority and Women Business Enterprise Program
City of Greenville
MWBE Guidelines for Professional Service On-Call Contracts
$50,000 and above
These instructions shall be included with each bid solicitation.
Revised 2015

City of Greenville/Greenville Utilities Commission
Minority and Women Business Enterprise Program
MWBE Guidelines for Professional Service Contracts
$50,000 and above
Policy Statement
It is the policy of the City of Greenville and Greenville Utilities Commission to provide minorities and women
equal opportunity for participating in all aspects of the City's and Utilities' contracting and procurement
programs, including but not limited to, construction projects, supplies and materials purchases, and
professional and personal service contracts.
Goals and Good Faith Efforts
Service providers responding to this solicitation shall comply with the MWBE program by making Good Faith
Efforts to achieve the following aspirational goals for participation.
CITY
MBE WBE
Professional Services 4% 4%
Submitters shall submit MWBE information with their submissions on the forms provided. This information
will be subject to verification by the City prior to contract award. As of July 1, 2009, contractors,
subcontractors, suppliers, service providers, or MWBE members of joint ventures intended to satisfy City
MWBE goals shall be certified by the NC Office of Historically Underutilized Businesses (NC HUB) only. Firms
qualifying as "WBE" for the City's goals must be designated as a "women-owned business" by the HUB Office.
Firms qualifying as "MBE" for the City's goals must be certified in one of the other categories (i.e.: Black,
Hispanic, Asian American, American Indian, Disabled, or Socially and Economically Disadvantaged). According
to new Statewide Uniform Certification (SWUC) Guidelines, ethnicity supersedes gender; therefore, firms who
are certified as both a "WBE" and "MBE" will satisfy the "MBE" category only. Each goal must be met
separately. Exceeding one goal does not satisfy requirements for the other.
The City shall accept NCDOT certified firms on federally funded projects only.
Please note: A service provider may utilize any firm desired. However, for participation purposes, all MWBE
firms who wish to do business as a minority must be certified by NC HUB. A complete database of NC HUB
certified firms may be found at http://www.doa.nc.gov/hub/
Revised 2015