Waterline Repair: Camden-Hanover Project

Request for Proposal No. P-130000869
Friday, February 27, 2026
Notice is hereby given that sealed proposals will be received at the Purchasing and Contracts
Division for the Waterline Repair: Camden-Hanover Project, in accordance with this Request
for Proposal.
Closing Time and Date
One (1) hard copy bearing signatures delivered in a SEALED envelope clearly marked with the
Proposal Number, and one (1) PDF electronic copy sent via email to the Purchasing
Representative must be submitted prior to:
Tuesday, March 31, 2026, at 4:00PM PST
Sealed proposals shall be delivered by courier, express mail, or in person to:
Purchasing & Contracts Division
City of San Buenaventura
501 Poli Street, Room 102
Ventura, CA 93001
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Request for Proposal No. P-130000869
Waterline Repair: Camden-Hanover Project
TABLE OF CONTENTS
1. Instructions to Bidders
1.1. RFP Timeline
1.2. Proposal Submission
1.3. Mandatory Pre-Bid Meeting
1.4. Question and Answer Period
1.5. Faithful Performance Bond
1.6. Elevated Consultant Interviews
1.7. Proposal Format
1.8. Insurance Requirements
1.9. Agreement Prices
1.10. Contract
1.11. Subcontracting
1.12. Communications with City Staff or Elected City Representatives
2. Scope of Services
2.1. Scope of Work
2.2. Project Schedule
2.3. Cost Proposal
3. Proposals
3.1. Evaluation of Proposals
3.2. Proposal Format and Requirements
3.3. Required upon Successful Award of Bid
3.4. Special Requirements
3.5. Proposal Authorization Sheet
ATTACHMENTS
* Attachment "A" - Camden Hanover Site Map
* Attachment "B" - Plan View
* Attachment "C" - Specification No. 2019-096
* Attachment "D" - General Provisions for Standard Form Contracts
* Attachment "E" - Small Local Business Purchasing Preference Certification
* Attachment "F" - General Services Agreement
EXHIBITS
* Exhibit "A" - General Services Agreement (SCOPE OF SERVICES) Left blank
intentionally
* Exhibit "B" - General Services Agreement (SCHEDULE OF COMPENSATION) Left blank
intentionally
* Exhibit "C" - General Services Agreement (INSURANCE REQUIREMENTS)
* Exhibit "D" - General Services Agreement (FEDERALLY FUNDED AGREEMENTS)
* Exhibit "D-1" - General Services Agreement (CERTIFICATION REGARDING DRUG-
FREE WORKPLACE REQUIREMENTS)
* Exhibit "D-2" - General Services Agreement (DEBARMENT AND SUSPENSION
CERTIFICATION)
* Exhibit "D-3" - General Services Agreement (APPENDIX A, 44 C.F.R. PART 18-
CERTIFICATION REGARDING LOBBYING)
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Request for Proposal No. P-130000869
Waterline Repair: Camden-Hanover Project
1. INSTRUCTIONS TO BIDDERS
1.1 Request for Proposal Timeline
Release of Request for Proposal Friday, February 27, 2026
Mandatory Pre-Bid Meeting Thursday, March 12, 2026, at 10:00AM PST
Questions to be submitted via Email Monday, March 16, 2026, at 2:00PM PST
Addendum to be Issued, if required Wednesday, March 18, 2026
Proposal Submission Deadline Tuesday, March 31, 2026, at 4:00PM PST
1.2 Proposal Submission:
To be considered, all proposals must be submitted in the manner set forth in the RFP. It is the
Responder's responsibility to ensure that its/their proposal arrives on or before the specified
time. Proposers shall provide one (1) hard copy in a SEALED envelope clearly marked with
the Proposal Number, and one (1) PDF electronic copy sent via email to the Purchasing
Representative, Nicole Supan at nsupan@cityofventura.ca.gov. If discrepancies are found
between the hard copy and the PDF, the hard copy will provide the basis for resolving such
discrepancies. If no document can be identified as the original, proposal may be rejected at
the discretion of the City.
No oral, telegraphic, electronic, facsimile, or telephonic proposals or modifications will be
considered in the absence of a hard copy sealed proposal.
Proposals received after the scheduled submittal deadline will be returned. Proposals
postmarked prior to submittal deadline, but received after the deadline, will be returned.
1.3 Mandatory Pre-Bid Meeting
A mandatory pre-bid meeting will be held at Marina Park at 2950 Pierpont Blvd., Ventura, CA
93001, on Thursday, March 12, 2026, at 10:00AM PST. Attendance of the Pre-Bid Meeting
is mandatory to submit a response to the RFP. Proposals submitted on which the Pre-Bid
Meeting has not been attended will be considered non-responsive and rejected. Please RSVP
no later than Wednesday, March 11, 2026, at 3:00PM to the Purchasing Representative,
Nicole Supan, at nsupan@cityofventura.ca.gov to reserve your spot in the meeting.
1.4 Question and Answer Period:
All questions regarding this Request for Proposal (RFP) shall be submitted via email to Nicole
Supan, Purchasing Supervisor, at nsupan@cityofventura.ca.gov PRIOR to Monday, March
16, 2026, at 2:00 PM. Any questions submitted after the deadline shall be rejected. All
questions will be answered in the form of an addendum.
1.5 Faithful Performance Bond
The successful bidder must provide the City with a bond conditioned upon the faithful
performance of the contract. This may take the form of a bond executed by a surety company
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Request for Proposal No. P-130000869
Waterline Repair: Camden-Hanover Project
authorized to do business in the State of California and approved by the City, an endorsed
Certificate of Deposit, or a money order or a certified check drawn on a solvent bank. The
bond shall be in a sum equal to one hundred percent (100%) of the amount of the contract
price.
1.6 Elevated Consultant Interviews
The City may elect, at its option, to elevate the most qualified firms to an interview phase.
1.7 Proposal Format:
Proposals must be submitted in the format described in the Proposal Format and
Requirements Section No. 3.2. Proposals must be complete in all respects as required in the
Proposal Format and Requirements Section. Proposals are to be prepared in such a way as
to provide a straightforward, concise description of capabilities to satisfy the requirements of
the RFP. Expensive binding, colored displays, promotional materials, etc., are not necessary
or desired. Emphasis should be concentrated on conformance to the RFP instructions,
responsiveness to the RFP requirements, and on completeness and clarity of content. A
proposal may not be considered if it is conditional or incomplete.
1.8 Insurance Requirements:
Successful firm shall provide insurance as noted in Exhibit "C" of Attachment "F" General
Services Agreement.
1.9 Agreement Prices:
At any time during the course of this anticipated contract the City may alter the Scope of Work,
making changes to the assignments and times indicated, and/or adding or deleting
assignments as deemed necessary. The City and firm will negotiate changes to the contract
pricing accordingly.
Unless otherwise stated, prices are maximum for the term of the Contract. Price adjustments,
if allowed under this Contract, must be requested in writing and accompanied by the required
information to substantiate the request for price adjustment, as set forth in the Contract. No
price adjustment allowable under this Contract will be granted retroactively. The CITY must
also be given the benefit of any decline in prices. If any price increase is granted by the CITY,
the increase shall not be greater than the Consumer Price Index (CPI) of the current year.
1.10 Contract:
A copy of the City of Ventura's General Services Agreement, Attachment "F" is included
herein, as it will be the document executed into a final contract between the City and the
awarded Consultant. You do not have to return Attachment "F" with your proposal submission;
the sample General Services Agreement is provided for reference only and does not have to
be returned with the bid.
1.11 Subcontracting:
No Subcontracting any portion of Consultant's duties under this agreement without prior
written consent of the City.
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Request for Proposal No. P-130000869
Waterline Repair: Camden-Hanover Project
1.12 Communication with City Staff or Elected City Representatives:
Any communication with City staff or City Elected Representatives, except for the Purchasing
and Contracts Division, regarding this RFP is prohibited. Disregard of this provision could
result in rejection of the proposal.
Copies of the proposal package and subsequent addenda may be obtained at
www.cityofventura.ca.gov/bids.
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Request for Proposal No. P-130000869
Waterline Repair: Camden-Hanover Project
2. SCOPE OF SERVICES
2.1 Scope of Services
Ventura Water seeks bids from qualified bidders for repair of the Waterline Repair - Camden-
Hanover Project consists of replacing 8-inch polyvinyl chloride pipeline pipe placed in an 18-inch
RCP sleeve, located along the abandoned portion of Shoreline Drive, between Hanover Lane
and Camden Lane. The waterline was damaged during the President's early February 2024
Major Disaster Declaration, DR-4769-CA, as such, the City is pursuing funding through the
Federal Emergency Management Agency (FEMA).
High tides and rain washed the sand base from around the pipe, allowing boulders placed by
the County or State to protect homes along the beachfront to crush the pipe. The pipeline is
needed for fire safety and redundance in the event the waterline those homes are connected to
becomes unavailable.
Repairs include excavating, shoring and dewatering in the City's beachfront right-of-way.
Additional planned pipeline protection, consisting of concrete encasement and boulder
protection before the waterline on the beach. The waterline plans show with Drawing No. 2019-
D-096 as marked up.
Estimated timeframe is 15 working days plus 1 week for chlorination
Contractor shall have and maintain a State of California Contractor's License Classification A
General Engineering Contractor, or Classification C-34 Pipeline Contractor.
2.2 Project Schedule
March 2026: Release Request for Proposal
April / May 2026: City Council for approval of Award
Late September / Early October: Construction
2.3 Cost Proposal
Cost Proposal must be completed in full to be considered for award.
Item No. Est. Description Unit Total
Quantity Price
1 1 LS Mobilization $ $
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Request for Proposal No. P-130000869
Waterline Repair: Camden-Hanover Project
Item No. Est. Description Unit Total
Quantity Price
2 1 LS Stormwater Pollution Prevention Measures $ $
3 1 LS Traffic Control $ $
4 220 LF 8-Inch PVC Pipe within Sand DR14 $ $
5 208 LF 18-Inch RC Pipe within Sand $ $
6 11 Pieces 8-Inch Locking Ring Gaskets $ $
7 2 Ends Seal End Grout Plug $ $
8 2 Pieces 8-Inch Mega Lugs $ $
9 22 Pieces 8-Inch inside of 18-Inch RCP Stainless $ $
Steel CASING Spacers (2 per stick)
10 22 CY 1-foot of Import Trench Backfill $ $
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Request for Proposal No. P-130000869
Waterline Repair: Camden-Hanover Project
Item No. Est. Description Unit Total
Quantity Price
11 1 CY Concrete for Thrust Block Repair $ $
*if found to be damaged
13 1 LS Rock Revetment Restoration $ $
14 20 DAYS Groundwater Dewatering $ $
15 1 LS Mobilization for Groundwater Dewatering $ $
16 250 Subgrade Stabilization $ $
1-foot-thick layer of 3-inch to 4-inch minus
LF
float-rock
17 4 EA Restrained Harness at Existing Gate Valves $ $
18 1 LS Leakage and Pressure Testing $ $
19 1 LS Disinfection of Waterline $ $
20 1 LS Backfill Native Sand Material $ $
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Request for Proposal No. P-130000869
Waterline Repair: Camden-Hanover Project
Item No. Est. Description Unit Total
Quantity Price
21 1 LS Demobilization $ $
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Request for Proposal No. P-130000869
Waterline Repair: Camden-Hanover Project
3. PROPOSALS
3.1 Evaluation of Proposals
All proposals received by the deadline will undergo an evaluation process conducted by City
staff. They will be reviewed to determine whether they meet the requirements of this RFP. The
City will consider the following factors in the evaluation process and will render a decision based
on the perceived best fit and best value for the engagement. The proposals will be evaluated in
the following areas:
Scoring Component Points Possible
Qualifications, experience, resources, including expertise,
1. 50 points
competence, and availability of contractor
2. Responsiveness to Proposal 10 points
3. References 20 points
4. Fee Schedule (Price to Value) 20 points
Total Possible Score 100 points
3.2 Proposal Format and Requirements
Your proposal should specifically address the following topics in the same order as presented.
Please refrain from submitting general marketing materials which do not explicitly serve this
purpose. The Proposal shall be signed by an individual or individuals authorized to execute legal
documents on behalf of the Respondent.
A. Cover Letter of Interest
Introducing your firm, including the principal place of business and the name, phone
number, email address, and address of your contact person. The cover letter shall be
signed by an official authorized to bind the firm and shall contain a statement that the
proposal is valid for one year. Please limit Cover Letter to 1 page.
B. Scope, Approach and Methodology
The proposal should reflect a clear scope of services, broken down by tasks or subtasks,
and methodology that will be used to complete the requested work.
C. Cost Proposal must be completed in full to be considered for award.
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