Conex Shipping Containers

COSUMNES COMMUNITY SERVICES DISTRICT
REQUEST FOR PROPOSALS (RFP)
FOR
Conex Shipping Containers
(FD-26-023)
Release Date: March 18, 2026
Proposal Deadline: April 7, 2026 by 12:00 pm (PST)
Proposals must be received via email at the email address below by the deadline.
Carolyn Baptista, Administrative Manager
Email: CarolynBaptista@CosumnesCSD.gov
Phone: 916-405-7106
Cosumnes Community Services District
8820 Elk Grove Blvd.
Elk Grove, CA 95624
PLEASE READ: Ukraine/Russia-Related Sanctions Compliance. Consultant/Contractor is aware of the requirements of
California Executive Order N-6-22 ("Ukraine/Russia-Related Sanctions), which obligates consultants/contractors to comply
with existing economic sanctions imposed by the U.S. government in response to Russia's actions in Ukraine, as well as any
sanctions imposed under state law. The Services may be subject to compliance monitoring by the District. It shall be the
consultants/contractors sole responsibility to comply with all applicable economic sanctions.

Cosumnes Community Services District RFP
FD-26-023: Conex Shipping Containers
SECTION 1 - PURPOSE
Cosumnes Community Services District ("District") is seeking proposals to purchase 30 used
Conex shipping containers to be used for the construction of training props at the Cosumnes
Fire Department Training Center. The goal of this RFP is to improve the capabilities of the Fire
Training Center through the construction of training props that simulate commonly found
structures throughout the department's jurisdiction. These props will reduce damage to the
current training tower and burn rooms, while providing increased realistic training for Cosumnes
Fire personnel and surrounding fire agencies.
SECTION 2 - DISTRICT PROFILE
The District is located in California's Central Valley in the southern portion of Sacramento
County, four miles south of the Sacramento City limits. The District is the largest community
services district in California encompassing 157 square-miles and serves an estimated
population of 210,000.
The District is a regional agency providing fire protection services to the cities of Elk Grove and
Galt, as well as unincorporated areas in southern Sacramento County. Additionally, the District
provides parks and recreation services exclusively to the Elk Grove community.
The District is dedicated to enhancing the quality of life of the residents, businesses, visitors,
and employees within the diverse community by protecting lives, property, and the environment
through superior fire suppression, emergency medical services, fire prevention, and special
operations response; and by providing parks and recreation services through well-maintained
parks and recreational opportunities for health, wellness, and social interactions.
SECTION 3 - SCOPE OF WORK
The Cosumnes Community Services District (District) Fire Department is seeking to purchase
30 used Conex shipping containers with the minimum required specifications listed in Exhibit
A. The submitting party needs to be sure that they are submitting a product that meets or
exceeds these minimum requirements.
SECTION 4 - RFP OVERVIEW
RFP Timeline
The District will endeavor to administer the proposal process in accordance with the terms and
dates outlined below; however, the District reserves the right to modify the terms, activities,
timeline, or any other aspect of the process at any time, as it deems necessary.
EVENT DATE/TIME
RFP advertising March 18, 2026
Deadline for Questions March 26, 2026 by 12:00 pm (PST)
District Provides Responses to Questions March 31, 2026
Deadline for Submission April 7, 2026 by 12:00 pm (PST)
Contractors Notified April 14, 2026
Board Approval / Award of Contract May 6, 2026
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Cosumnes Community Services District RFP
FD-26-023: Conex Shipping Containers
RFP Coordinator
All communications concerning this RFP must be submitted via email to the RFP Coordinator
identified below. The RFP Coordinator will be the sole point of contact for this RFP.
Carolyn Baptista, Administrative Manager
8820 Elk Grove Blvd., Elk Grove, CA 95624
Email: CarolynBaptista@CosumnesCSD.gov
Phone: 916-405-7106
RFP Questions - Directions for Submission
Specific questions concerning the RFP should be submitted via e-mail to the RFP Coordinator
prior to the "Deadline for Questions". Proposer questions should clearly identify the relevant
section of the RFP, and page number(s) related to the question being asked. The questions
submitted, and the District's responses, shall be posted on the District's website at
https://www.cosumnescsd.gov/.
RFP Amendment and Cancellation
The District reserves the unilateral right to amend this RFP in writing at any time. The District
also reserves the right to cancel or reissue the RFP in its sole discretion. If an amendment is
issued, the District shall provide notice of the amendment to all Proposers. In addition, the District
shall post the amendment on its website at https://www.cosumnescsd.gov/. Proposers shall
respond to the final written RFP and any exhibits, attachments, and amendments thereto.
SECTION 5 - PROPOSAL SUBMISSION REQUIREMENTS
Proposal Submittal
Proposers are required to submit a Bid Proposal Form (Exhibit B) and provide supporting
documentation as requested in that form. Proposers must submit an electronic copy (a single
.pdf file containing all submitted material). The District will disregard bids submitted without a
complete Bid Proposal Form. The Proposer shall fill out all blanks in the form as therein required.
Proposals must be submitted no later than the date and time specified in the RFP Timeline.
Proposals received after this time and date will not be considered. Proposers must submit an
electronic copy (a single .pdf file containing all submitted material) to the RFP Coordinator:
Carolyn Baptista, CarolynBaptista@CosumnesCSD.gov. Any submission to the District by
email, will receive a reply that the Bid has been received (during regular business hours). If you
do not receive a reply, please contact the RFP Coordinator prior to the submission due date.
SECTION 6 - PROPOSAL EVALUATION
Award of Bid
The District shall award this contract to the Proposer that is most advantageous to the District.
The Board of Directors of the Cosumnes Community Services District reserves the right to reject
any or all bids and to waive any informality in any Bid. The District reserves the right to choose
one or more vendors for the services.
Payment
Invoices for items ordered, delivered, and accepted shall be submitted by the contractor directly
to the payment address shown on the purchase order/contract. Compensation in full for items in
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Cosumnes Community Services District RFP
FD-26-023: Conex Shipping Containers
the bid proposal shall include payment for furnishing all labor, delivery, materials, tools,
equipment, and incidentals necessary to complete the Services. Unless otherwise agreed,
payment is due only upon delivery (NET 30). The District will make any resulting purchases
made under this bid by purchase order. Quotes provided to the District will reference the contract
number to verify pricing.
SECTION 7 - GENERAL TERMS AND CONDITIONS
Collusion
By submitting a response to the RFP, each Proposer represents and warrants that its response
is genuine and not made in the interest of or on behalf of any person not named therein; that the
Proposer has not directly induced or solicited any other person to submit a sham response or
encouraged any other person to refrain from submitting a response; and that the Proposer has
not in any manner colluded to secure any improper advantage over any other person submitting
a response.
Gratuities
No person will offer, give, or agree to give any District employee or its representatives any
gratuity, discount, or offer of employment in connection with the award of a contract by the
District. No District employee or representative will solicit, demand, accept, or agree to accept
from any other person a gratuity, discount, or offer of employment in connection with a District
contract.
Required Review and Waiver of Objections by Proposers
Proposers should carefully review this RFP and all attachments and submit comments,
questions, defects, objections, or any other matter requiring clarification or correction
(collectively called "comments") in writing to the District no later than the deadline established in
this RFP. This will allow the issuance of any necessary amendments and help prevent the
opening of defective proposals upon which a contract award could not be made.
Protests based on any alleged defect with the RFP will be considered waived and invalid unless
the Proposer brings the alleged defect to the attention of the District, in writing, by the deadline
as established in this RFP.
Nondiscrimination
No person will be excluded from participation in, be denied benefits of, be discriminated against
in the admission or access to, or be discriminated against in treatment or employment in the
District's contracted programs or activities on the grounds of disability, age, race, color, religion,
sex, national origin, or any other classification protected by federal or California State
Constitutional or statutory law; nor will they be excluded from participation in, be denied benefits
of, or be otherwise subjected to discrimination in the performance of contracts with the District
or in the employment practices of the District's contractors. Accordingly, all Proposers entering
into contracts with the District will, upon request, be required to show proof of such
nondiscrimination and to post in conspicuous places, available to all employees and applicants,
notices of nondiscrimination.
Proposal Preparation Costs
The District will not pay any costs associated with the preparation, submittal, or presentation of
any proposal made in response to this RFP.
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Cosumnes Community Services District RFP
FD-26-023: Conex Shipping Containers
Proposal Withdrawal
To withdraw a proposal, the Proposer must submit a written notice of intent to withdraw, signed
by an authorized representative, to the RFP Coordinator. After withdrawing a previously
submitted proposal, the Proposer may submit another proposal at any time up to the deadline
for submitting proposals.
Proposal Errors
Proposers are liable for all errors or omissions contained in their proposals. Proposers will not
be allowed to alter proposal documents after the deadline for submitting a proposal.
Incorrect Proposal Information
If the District determines that a Proposer has provided, for consideration in the evaluation
process or contract negotiations, incorrect information which the Proposer knew or should have
known was materially incorrect, that proposal will be determined non-responsive and will be
rejected.
Assignment and Subcontracting
The Contractor may not subcontract, transfer, or assign any portion of the contract without prior,
written approval from the District. Each subcontractor must be approved in writing by the District.
The substitution of one subcontractor for another may be made only at the discretion of the
District and with prior, written approval from the District.
Notwithstanding the use of approved subcontractors, the Proposer, if awarded a contract under
this RFP, will be the prime contractor and will be responsible for all work performed and will be
responsible for all costs to subcontractors for services provided by the Proposer. The Proposer
is prohibited from performing any work associated with this RFP or using contractors for any
service associated with this RFP offshore (outside the United States).
Right to Refuse Personnel
The District reserves the right to refuse, at its sole discretion, any subcontractors or any
personnel provided by the Proposer or approved subcontractors. The District reserves the right
to interview and approve all Proposer staff members in the District's sole discretion. Proposer's
staff may be subject to the District's background and drug testing processes at any time.
Proposal of Additional Services
If Proposer offers services in addition to those required by and described in this RFP, those
additional services may be added to the contract before contract signing at the sole discretion
of the District.
Licensure
Before a contract pursuant to this RFP is signed, the Proposer must hold all necessary business
and professional licenses. The District may require any or all Proposers to submit evidence of
proper licensure.
Conflict of Interest and Proposal Restrictions
By submitting a response to the RFP, the Proposer certifies that no amount will be paid directly
or indirectly to an employee or official of the District as wages, compensation, or gifts in
exchange for acting as an officer, agent, employee, subcontractor, or consultant of the Proposer
in connection with the procurement under this RFP.
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Cosumnes Community Services District RFP
FD-26-023: Conex Shipping Containers
Notwithstanding this restriction, nothing in this RFP will be construed to prohibit another
governmental entity from making a proposal, being considered for award, or being awarded a
contract under this RFP.
Any individual, company, or other entity involved in assisting the District in the development,
formulation, or drafting of this RFP or its scope of services will be considered to have been given
information that would afford an unfair advantage over other Proposers, and said individual,
company, or other entity may not submit a proposal in response to this RFP.
Contract Negotiations
After a review of the proposals and completion of the demonstration and proof of concept, the
District intends to enter into contract negotiations with the selected Proposer(s). These
negotiations could include all aspects of services and fees.
Execution of Contract
If the selected Proposer(s) does not execute a contract with the District within fifteen (15)
business days after notification of selection, the District may give notice to that Proposer of the
District's intent to select from the remaining Proposers or to call for new proposals, whichever
the District deems appropriate.
Right of Rejection
The District reserves the right, in its sole discretion, to reject any and all proposals or to cancel
this RFP in its entirety at any time.
Any proposal received which does not meet the requirements of this RFP may be considered to
be nonresponsive, and the proposal may be rejected. Proposers must comply with all of the
terms of this RFP and all applicable State laws and regulations. The District may reject any
proposal that does not comply with all of the terms, conditions, and performance requirements
of this RFQ.
Proposers may not restrict the rights of the District or otherwise qualify their proposals. If a
Proposer does so, the District may determine the proposal to be a nonresponsive counter-offer,
and the proposal may be rejected.
The District reserves the right, in its sole discretion, to waive variances in technical proposals
provided such action is in the best interest of the District. Where the District waives minor
variances in proposals, such waiver does not modify the RFP requirements or excuse the
Proposer from full compliance with the RFP. Notwithstanding any minor variance, the District
may hold any Proposer to strict compliance with the RFP.
The District reserves the right, at its sole discretion, to request clarifications of proposals or to
conduct discussions for the purpose of clarification with any or all Proposers. The purpose of
any such discussions shall be to ensure full understanding of the proposal. Discussions shall be
limited to specific sections of the proposal identified by the District and, if held, shall be after
initial evaluation of Proposals is complete. If clarifications are made as a result of such
discussion, the Proposer shall submit such clarifications in writing to the District.
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Cosumnes Community Services District RFP
FD-26-023: Conex Shipping Containers
Disclosure of Proposal Contents
All proposals and other materials submitted in response to this RFP process become the
property of the District. Selection or rejection of a proposal does not affect this right. All proposal
information, including detailed price and cost information, will be held in confidence during the
evaluation process. Upon the completion of the evaluation of proposals, the proposals and
associated materials will be open for review by the public to the extent allowed by the California
Public Records Act (Government Code Sections 6250-6270 and 6275-6276.48). By submitting
a proposal, the Proposer acknowledges and accepts that the contents of the proposal and
associated documents will become open to public inspection.
Proprietary Information
The master copy of each proposal will be retained for official files and will become public record
after the award of a contract unless the proposal or specific parts of the proposal can be shown
to be exempt by law (Government Code 6276). Each Proposer may clearly label part of a
proposal as "CONFIDENTIAL" if the Proposer thereby agrees to indemnify and defend the
District for honoring such a designation. The failure to so label any information that is released
by the District will constitute a complete waiver of all claims for damages caused by any release
of the information.
Severability
If any provision of this RFP is declared by a court to be illegal or in conflict with any law, the
validity of the remaining terms and provisions will not be affected and, the rights and obligations
of the District and Proposers will be construed and enforced as if the RFP did not contain the
particular provision held to be invalid.
Proposal Amendment
The District will not accept any amendments, revisions, or alterations to proposals after the
deadline for proposal submittal unless such is formally requested, in writing, by the District.
Climate Action Plan and Environmental Sustainability
The District's Climate Action Plan/Sustainability Action Plan is intended to increase the
environmental sustainability of the District in terms of HG emission reductions as well as long-
term operational efficiency, waste prevention, reduction in the consumption of natural resources,
and minimization or elimination of potential adverse effects to the environment that could
otherwise occur during District operations. Contractors are encouraged to engage in
environmental sustainability practices.
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