JOB ORDER CONTRACT (JOC) FOR ROADWAY RELATED CONSTRUCTION

IFB #046-2026
CITY OF SPRINGFIELD, MISSOURI
DIVISION OF PURCHASES
Todd Cox, Buyer Date Issued: Wednesday, February 18, 2026
City of Springfield Buyer's Email: tcox@springfieldmo.gov
Division of Purchases Telephone Number: 417-864-1708
218 E. Central
Springfield, MO 65802
INVITATION FOR BID (IFB) #046-2026
TITLE-SIGNATURE PAGE
The City of Springfield will accept electronically submitted bids through its' e-bidding service provider, DemandStar (soon to be Euna OpenBids),
from qualified persons or firms interested in providing the following:
JOB ORDER CONTACT (JOC) FOR ROADWAY RELATED CONSTRUCTION
BIDS MUST BE UPLOADED INTO THE DEMANDSTAR E-BIDDING SYSTEM (SOON TO BE EUNA OPENBIDS) PRIOR
TO 3:00 P.M. (CST) ON WEDNESDAY, MARCH 18, 2026. Bids will be opened by the buyer listed above. Bids will be read aloud
publicly at the specified bid opening date and time via teleconference. To participate, dial (978) 990-5387. Then, enter access code 322594.
* Bids shall be submitted on the forms provided and may be manually, electronically, or digitally signed by the individual authorized to legally
bind the company. Bidders are to submit all pages of this IFB identified with "RETURN THIS PAGE" stated on the bottom right corner of
said pages. Failure to do so shall render your bid non-responsive.
* Bids received after the opening date and time shall not be considered.
* The attached Terms and Conditions shall become part of any contract resulting from this bid.
* The cutoff for any questions pertaining to this bid is Wednesday, March 11, 2026, at 3:00 P.M. (CST).
* HAND DELIVERED, FAXED, OR EMAILED BIDS WILL NOT BE ACCEPTED.
A pre-bid conference is scheduled for Wednesday, February 25, 2026, at 10:00 A.M. (CST). The pre-bid conference shall be conducted via
videoconference. To participate email Buyer, Todd Cox, tcox@springfieldmo.gov. All interested bidders are encouraged to participate.
The undersigned certifies that they have the authority to bind the Bidder in a contract to supply the service or commodity in accordance with all terms
and conditions contained herein. Please type or print the information below.
Bidder is REQUIRED to complete, sign, and return this form with their submittal.
NOTE: All businesses doing business in the State of MO should be registered with the Missouri Secretary of State. Upon MO registration, a charter
number is issued and should be identified below. If your business is exempt, the exemption number should be referenced below, in lieu of a charter
number.
Company Name Authorized Person (Print)
Address Signature
City/State/Zip Title
Telephone # Fax # Date Tax ID #
Email Address
____________________________________________________ __________________________________________________
State of Missouri Charter Number or Exemption Number
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RETURN THIS PAGE

IFB #046-2026
TABLE OF CONTENTS:
Cover Title-Signature Page Page 1
Table of Contents Page 2
Legal Notice Page 3
Scope Page 4
Instructions to Bidders Page 4
Specific Requirements of Bid Page 11
Job Special Provisions Page 15
Pricing Page 33
Sample Contract Page 34
Standard Terms and Conditions Page 36
Insurance Requirements Page 43
Affidavit for Federal Work Authorization Program Page 44
OSHA Affidavit of Compliance Page 47
Subcontractor List Page 48
Contractor Statement of Qualifications Page 49
List of References and Experience Page 51
Affidavit of Compliance Page 52
Certification Regarding Potential Conflicts of Interest Page 53
Certification of Compliance with Section 34.600 RSMo., et seq. (Anti-Discrimination Against Israel Act) Page 54
Statement of "No Bid" Page 55
Prevailing Wage Order: Wage Order No. 32 (Greene County) Page 56
Attachment #1: Fixed Unit Price List JOC 2026
Attachment #2: JSP's for JOB ORDER CONTRACT
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IFB #046-2026
LEGAL NOTICE:
INVITATION FOR BID #046-2026
The City of Springfield will accept electronically submitted bids through its' e-bidding service provider, DemandStar (soon to be Euna
OpenBids), from qualified persons or firms interested in providing the following: JOB ORDER CONTRACT (JOC) FOR ROADWAY
RELATED CONSTRUCTION
VENDOR NOTE 1: To register with DemandStar (soon to be Euna OpenBids) go to: https://www.demandstar.com/registration
VENDOR NOTE 2: For information on how to navigate DemandStar (soon to be Euna OpenBids) go to:
http://network.demandstar.com/wp-content/uploads/2021/01/DemandStar-Supplier-User-Guide.pdf
VENDOR NOTE 3: If you have issues registering or uploading a bid, please contact DemandStar (Euna OpenBids) toll-free at (866) 273-
1863. DemandStar (soon to be Euna OpenBids) office hours are 8:00 A.M. to 7:00 P.M. Central Time, Monday through Friday. You can
also contact the Division of Purchases at (417) 864-1620 or the Buyer stated on the Title-Signature Page of this solicitation document
between the hours of 8:00 A.M. to 5:00 P.M. Central Time, Monday through Friday.
It is strongly recommended that vendors register with DemandStar (soon to be Euna OpenBids) as soon as possible to ensure your ability
to provide a response to this solicitation by the due date and time. If you have any issues with DemandStar (soon to be Euna OpenBids)
setup or navigation call (206) 940-0305.
Bids must be received electronically in the City's e-bidding service provider DemandStar (soon to be Euna OpenBids) by 3:00 P.M. (CST), on
WEDNESDAY, MARCH 18, 2026. Bids will be read aloud publicly at the specified bid opening date and time via teleconference. To
participate, dial (978) 990-5387. Then, enter access code 322594.
Bidding documents and any addendums are available via the following methods:
1. By accessing the City's e-bidding service, DemandStar (soon to be Euna OpenBids).
https://www.demandstar.com/supplier/bids/agency_inc/bid_list.asp?f=search&mi=548029
2. By accessing the Purchasing Division's webpage https://www.springfieldmo.gov/bids.aspx
For any contract for services greater than $5,000, the successful Offeror shall comply with 285.530, RSMo., as amended, and (1)
provide by sworn affidavit affirmation that it does not knowingly employ any person who is an unauthorized alien and (2) provide
documentation affirming its enrollment and participation in a federal work authorization program with respect to the employees
working in connection with this contract. The required documentation affirming enrollment must be from the federal work
authorization program provider. A letter from the Service Provider reciting compliance is not sufficient. A signed and notarized Work
Authorization Affidavit and the Electronic Signature Page from the E-Verify program shall be provided prior to the issuance of a contract.
PREVAILING WAGE: is applicable on public works construction projects valued at more than $75,000.00, such as bridges, roads,
building demolition, and government buildings. If applicable the project shall comply with requirements of the prevailing wage law
of the State of Missouri, Sec 290.210 et seq., RSMo., as amended by the Division of Labor Standards, State of Missouri, and
regulations promulgated by the Divisions of labor. If applicable, it is the Contractor's responsibility to pay the most current rate of
wages in effect for the area at the time the work is performed.
The City is committed to providing opportunities to DBE, MBE, and WBE prime, general, and subcontractors and encourages such
business enterprises to submit responses.
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IFB #046-2026
1.0 SCOPE: The City of Springfield is seeking qualified firms to provide road-related construction projects through a Job Order
Contract. A contract will be issued in the form of a yearly contract. See section 3.2 for more detailed information.
1.1 PRE-BID CONFERENCE: A pre-bid conference is scheduled for WEDNESDAY, FEBRUARY 25, 2026, at 10:00 A.M. (CST). The pre-
bid conference shall be conducted via videoconference. To participate email the Buyer, Todd Cox, at tcox@springfieldmo.gov
for the link and password. All interested bidders are encouraged to participate.
1.2 BID OPENING: Bids submitted in response to this Invitation for Bid (IFB) will be opened in the presence of Purchasing officials at
the due date and time indicated in the IFB. Bids will be read aloud publicly at the specified bid opening date and time via
teleconference. To participate, dial (978) 990-5387. Then, enter access code 322594.
1.3 QUESTIONS AND CLARIFICATION: Each bidder shall examine all Invitation for Bid documents and shall judge all matters relating
to the adequacy and accuracy of such documents. Any inquiries or suggestions concerning the interpretation, clarification, or
additional information pertaining to the Invitation for Bid shall be made in writing and submitted via email to the Buyer. The
Buyer's contact information is listed on the cover page of this bid document.
1.3.1 The cutoff date for questions and substitution requests is Wednesday, March 11, 2026, at 3:00 P.M. (CST).
1.3.2 Any information given to a prospective bidder concerning an invitation will be furnished to all prospective bidders as an
addendum to the invitation if such information is necessary to bidders in submitting bids.
1.4 CLARIFICATION AND ADDENDA: It shall be the responsibility of each bidder, prior to submitting their Bid, to check DemandStar
to determine if addenda were issued and to make such addenda a part of their Bid by accessing the City's e-bidding service,
DemandStar at: https://www.demandstar.com/supplier/bids/agency_inc/bid_list.asp?f=search&mi=548029.
1.4.1 Each bidder shall examine all IFB documents and shall judge all matters relating to the adequacy and accuracy of such
documents. Any inquiries or suggestions concerning the interpretation, clarification, or additional information
pertaining to the IFB shall be made through the Division of Purchases in writing. No oral interpretations shall be made
to any bidder by the City. The issuance of written addenda is the official method whereby interpretation, clarification,
or additional information shall be given. Receipt of an addendum to an IFB by a bidder must be acknowledged by signing
and uploading the addendum with your bid response to
1.4.2 https://www.demandstar.com/supplier/bids/agency_inc/bid_list.asp?f=search&mi=548029 prior to the opening time
and date.
1.5 INVESTIGATION OF CONDITIONS: Before submitting an offer, bidders shall carefully examine the Contract Documents including
Technical Specifications. Bidders shall fully inform themselves as to all requirements of the Contract and the procedure for
ordering work as set forth in the Job Special Provisions (Section 3). The Bidders shall bid an Adjustment Factor(s) to cover the
cost of items of work to be performed and, if awarded the contract, shall not be allowed any extra compensation by reason of
any matter or item concerning which such bidder might have fully informed itself prior to the bid. The successful Contractor must
employ, so far as possible, such methods and means in carrying out their work as will not cause any interruption or interference
with any other Contractor.
1.6 INTERPRETATIONS: No oral interpretations shall be made to any bidder as to the meaning of the plans and specifications or the
acceptability of alternate products, materials, form, or types of construction. Every request for interpretation shall be made in
writing and submitted with all supporting documents prior to the question cutoff date noted on the title page (pg. 1). The request
shall be sent in writing directly to the Buyer. Every interpretation made to a bidder will be in the form of an addendum and will
be sent as promptly as is practicable to all persons to whom plans, and specifications have been issued. All such addenda shall
become part of the contract documents.
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1.7 PREPARATION OF BIDS:
1.7.1 Each bidder shall furnish the information required by the invitation. The bidder shall sign the invitation. Erasures or
other changes must be initialed by the person signing the offer. Bids signed by an agent are to be accompanied by
evidence of his authority unless such evidence has been previously furnished to the City.
1.7.2 Bidders shall prepare their bids by submitting Adjustment Factors only, as specified in the Bid Form. Fixed unit prices
are established by the City and are not subject to bidding. Adjustment Factors shall be inclusive of all costs necessary
to perform the work as defined in the Job Special Provisions (Section 3)
1.7.3 Each bidder shall submit identified Bid documents to be considered responsive.
1.8 SUBMISSION OF BIDS:
1.8.1 To be considered responsive, bids must be uploaded to the City's e-bidding service, DemandStar at
https://www.demandstar.com/app/agencies/missouri/city-of-springfield-mo-division-of-purchases/procurement-
opportunities/3894aba0-44a9-412c-9975-cc538ff783a7 prior to the specified due date and time. It shall be the sole
responsibility of the bidder to have their Bid uploaded on or before the stated due date and time.
1.8.2 E-mailed, hand-delivered, or faxed Bids shall not be considered.
1.8.3 Submission of a Bid constitutes an assignment by the bidder of all anti-trust claims that the bidder may have under the
Federal and State laws resulting from this Contract.
1.8.4 In submitting bids, each bidder agrees that the City of Springfield shall have ninety (90) calendar days in which to accept
or reject any of the bids submitted unless otherwise specified.
1.8.5 Bidders shall submit all required and identified Bid documents to be considered responsive.
1.9 LEGAL NAME AND SIGNATURE: Bids shall clearly indicate the legal name, physical address, e-mail address, and telephone
number of the Bidder (company, firm, corporation, partnership, or individual). Respondents' legal entity company name must be
identified as the SAME on their submitted W-9 and Certificate of Insurance (COI). Bids may be manually, electronically, or digitally
signed above the printed name and title of the signer on the Affidavit of Compliance page. The signer shall have the authority to
legally bind the company to the submitted Bid. Failure to properly sign the TITLE-SIGNATURE PAGE shall invalidate same, and it
shall not be considered for award.
1.10 IFB EXPENSES: All expenses for making Bids to the City are to be borne solely by the bidder.
1.11 IRREVOCABLE OFFER: Any Bid may be withdrawn up until the due date and time set for the opening of the IFB. Any Bid not so
withdrawn shall, upon opening, constitute an irrevocable offer for a minimum period of ninety (90) calendar days to sell to the
City the goods or services set forth in the IFB, until one or more of the Bids have been duly accepted by the City.
1.12 RESPONSIVE AND RESPONSIBLE BIDDER: To be responsive, a bidder shall submit a Bid which conforms in all material respects
to the requirements set forth in the Invitation for Bid. To be a responsible bidder, the bidder shall have the capability in all
respects to perform fully the contract requirements, and the tenacity, perseverance, experience, integrity, reliability, capacity,
facilities, equipment, and credit which will ensure good faith performance. The lowest responsible bidder shall mean the bidder
who makes the lowest Bid to sell goods or services of a quality which conforms closest to the quality of goods or services set
forth in the specifications or otherwise required by the City and who is known to be fit and capable to perform the Bid as made.
1.13 QUALIFICATIONS OF BIDDERS: Each bidder shall submit a Statement of Bidder's Qualifications with their Bid Form. The City shall
have the right to take such steps as it deems necessary to determine the ability of the bidder to perform the work, and the bidder
shall furnish to the City such additional information and data for this purpose as may be requested. The right is reserved to reject
any bid where an investigation or consideration of the information submitted by such bidder does not satisfy the City that the
bidder is qualified to carry out properly the terms of the contract documents.
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1.14 SUBCONTRACTORS: After the Contract is awarded and for each Job Order, the successful Contractor shall submit a Subcontractor
List with their Job Order Proposal. The Contractor shall require subcontractors to waive standing to sue the City directly, and the
Contractor shall cause appropriate provisions to be inserted in all subcontracts to require subcontractors to stipulate the same
and to waive any right inconsistent therewith. Contractors shall require subcontractors to file any suit alleging misrepresentation
in the Detailed Scope of Work exclusively against the Contractor, which the Contractor shall in good faith defend, and the
Contractor shall not sue the City on behalf of the subcontractor or the subcontractor's claims except when the Contractor is a
defendant in a subcontractor's suit, and then only pursuant to the rules of third-party practice under Rule 52.11 Missouri Rules
of Civil Procedure.
1.14.1 SUBCONTRACTORS LIST: The names, addresses, and proposed work items of the Subcontractors the Contractor expects
to use in performing the work for a Job Order shall be furnished with the Job Order Proposal. After the issuance of the
Job Order, the successful Contractor may not substitute any of the subcontractors identified in the Job Order Proposal,
except with the approval of the City and for good cause shown. The availability of another subcontractor at a lower cost
to the general Contractor after the Job Order issuance shall not constitute good cause for such a substitution.
1.14.2 The Contractor shall, as a minimum, perform with his organization work amounting to not less than thirty percent (30%)
of the total contract cost to be eligible for a bid award.
1.14.3 Objection: If after due investigation, the City has reasonable objections to any proposed subcontractor before the Job
Order issuance is given, the City may request the apparent Contactor to submit an acceptable substitute without an
increase in the Job Order Price. If the Contractor declines to make any such substitutions, the City may award the Job
Order to another Contractor that proposes to use acceptable subcontractors.
1.15 COLLUSION: By offering a submission to this Invitation for Bid, the bidder certifies the bidder has not divulged, discussed, or
compared the bid with other bidders and has not colluded with any other bidder or parties to this IFB whatsoever. Also, the
bidder certifies, and in the case of a joint Bid, each party thereto certifies as to their own organization, that in connection with
this IFB:
1.15.1 Any prices and/or cost data submitted have been arrived at independently, without consultation, communication, or
contract for the purpose of restricting competition, as to any matter relating to such prices and/or cost data, with any
other Bidder or with any competitor.
1.15.2 Any prices and/or cost data for this bid have not knowingly been disclosed by the bidder and will not knowingly be
disclosed by the bidder prior to the scheduled opening directly or indirectly to any other bidder or any competitor.
1.15.3 No attempt has been made or will be made by the bidder to induce any other person or firm to submit or not to submit
a Bid for the purpose of restricting competition.
1.15.4 The only person or persons interested in this Bid, principal or principals are named therein and that no person other
than therein mentioned has any interest in this Bid or in the contract to be entered into.
1.15.5 No person or agency has been employed or retained to solicit or secure this contract upon an agreement or
understanding for a commission, percentage, brokerage, or contingent fee exempting bona fide employees or
established commercial agencies maintained by the Purchaser for the purpose of doing business.
1.16 IFB FORMS: Bids must be submitted on the attached City IFB Forms. However, additional information may be attached.
1.17 BID FORM: All blank spaces must be completed with the appropriate response. The bidder must state each Adjustment Factor
requested. Bidders shall insert the words "No Bid" in the space provided for an item for which no bid is made. The bidder shall
submit an executed Bid Form and Affidavit of Compliance with other requested documents.
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1.18 DEVIATIONS TO SPECIFICATIONS AND REQUIREMENTS: After the Contract is awarded when proposing an "approved equal,"
request for substitution must be accompanied by all descriptive information necessary for an evaluation of the proposed material
or equipment such as the detailed drawings and specifications, certified operation and test data, and experience records. Failure
of any Contractor to furnish the data necessary to determine whether the product is equivalent may be cause for rejection of
the specific item(s) to which it pertains. All deviations from the specifications must be noted in detail with the Job Order Proposal,
at the time of submittal of the Job Order Proposal. The absence of listed deviations at the time of submittal of the Job Order
Proposal will hold the Contractor strictly accountable to the Detailed Scope of Work as written. Any deviation from the Detailed
Scope of Work as written and accepted by the City may be grounds for rejection of the material and/or equipment when
delivered.
1.19 PRICES BID: On the Bid Form, identify the Adjustment Factors as specfied. Adjustment Factors shall be entered in the designated
"Adjustment Factor Bid" column. Fixed unit Prices are established by the City and are not subject to bidding. The City will use
submitted Adjustment Factors to calculate the Award Criteria Figure for evaluation purposes. In case of a discrepancy or error
the Adjustment Factors submitted by the bidder shall govern. The City will calculate the Award Criteria Figure using this
Adjustment Factors.
1.20 CORRECTIONS: No erasures are permitted. If a correction is necessary, draw a single line through the entered figure and enter
the corrected figure above it. Corrections must be initialed by the person signing the bid.
1.21 PAYMENT TERMS: Payment terms shall be Net 30 if not otherwise specified. Pre-payment terms are not acceptable. If a bidder
offers a discount on payment terms, the discount time will be computed from the date of satisfactory delivery at the place of
acceptance and receipt of the correct invoice at the office specified.
1.22 RETAINAGE: Retainage shall be calculated in accordance with RSMo. 436.303.
436.303. Contract provisions - retainage. - A contract or agreement may include a provision for the retainage of a portion of
any payment due from the owner to the contractor, not to exceed ten percent of the amount of such payment due pursuant to
the contract or agreement, to ensure the proper performance of the contract or agreement, provided that the contract may
provide that if the contractor's performance is not in accordance with the terms of the contract or agreement, the owner may
retain additional sums to protect the owner's interest in satisfactory performance of the contract or agreement. The amount or
amounts so retained by the owner shall be referred to in RSMo., sections 436.300 to 436.336 as "retainage", and shall be held
by the owner in trust for the benefit of the contractor and contractor's subcontractors, sub-subcontractors, and suppliers at
whatever tier who are not in default, in proportion to their respective interests. Such retainage shall be subject to the conditions
and limitations listed in RSMo., sections 436.300 to 436.336.
1.23 NO BID: If not submitting a Bid, respond by uploading the "Statement of No Bid" no later than the stated Bid opening time and
date, and explain the reason in the space provided.
1.24 ERRORS IN BIDS: Bidders or their authorized representatives are expected to fully inform themselves as to the conditions,
requirements, and specifications before submitting their Bids; failure to do so will be at the bidder's own risk. Neither law nor
regulations make allowance for errors either of omission or commission on the part of bidders. In case of an error, discrepancy
or inconsistency in the Bid related to pricing the submitted Adjustment Factor shall govern. Said Adjustment Factor shall be
utilized by the City to calculate the Award Criteria for purposes of bid evaluation and determining potential award.
1.25 DESCRIPTIVE INFORMATION: All equipment, materials, and articles incorporated in the product/work covered by this IFB are to
be new and of suitable grade for the purpose intended. Brand or trade names referenced in specifications are for comparison
purposes only. During the course of the Work, after the award of the Contract, Contractor's may submit Job Order Proposals on
items manufactured by other than the manufacturer specified when an "or equal" is stated.
1.26 MATERIAL AVAILABILITY: Bidders must accept responsibility for verification of material availability, production schedules, and
other pertinent data prior to submission of bid and delivery time. It is the responsibility of the bidder to notify the City of
Springfield immediately if the materials specified are discontinued, replaced, or not available for an extended period.
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1.27 TAX-EXEMPT: The City of Springfield, Missouri is exempt from payment of the Missouri Sales Tax, Missouri Tax ID Number
12493651 in accordance with Section 39 (10), Article 3, of the Missouri Constitution. The selected Contractor will receive a Project
Exemption Certificate and a Missouri Tax Exemption letter from the City of Springfield to use in purchasing materials on a tax-
free basis. It will be the Contractor's responsibility to provide the documentation to any subcontractor. These documents will be
used solely for the purchase of materials directly incorporated into or consumed in the construction of the work under this
contract. The bidder's proposal shall include all other taxes levied by any taxing authority that may be related to the construction
of the project.
1.28 REGULATIONS: It shall be the responsibility of each bidder to assure compliance with OSHA, EPA, Federal, State of Missouri, and
City rules, regulations, or other requirements, as each may apply.
1.29 ROYALTIES AND PATENTS: The successful bidder(s) shall pay all royalties and license fees for equipment or processes in
conjunction with the equipment being furnished. The bidder shall defend all suits or claims for infringement of any patent right
and shall hold the City harmless from loss on account of the cost and attorney's fees incurred.
1.30 EQUAL EMPLOYMENT OPPORTUNITY CLAUSE: The City of Springfield, in accordance with the provision of Title VI of the Civil
Rights Act of 1964 (78 Stat. 252) and the Regulations of the Department of Commerce (15 CFR, Part 8) issued pursuant to such
Act, hereby notifies all bidders that affirmatively ensure that in any contract entered into pursuant to this solicitation that
minority businesses will be afforded full opportunity to submit Bids in response to this advertisement and will not be
discriminated against on the grounds of race, color, or national origin in consideration for the award.
1.30.1 The City of Springfield encourages the participation of Disadvantage Business Enterprises (DBEs). If your firm is a
designated DBE, please be sure and identify such on the enclosed SECTION 13.0 AFFIDAVIT OF COMPLIANCE.
1.30.2 The Contractor agrees in the performance of this Contract not to discriminate on the grounds or because of race, creed,
color, national origin or ancestry, sex, religion, handicap, age, or political option or affiliation, against any employee or
the Consultant or applicant for employment and shall include a similar provision in all subcontracts let or awarded
hereunder.
1.31 BID TABULATION: Bidders may request a copy of the Unofficial Bid Tabulation of the Invitation for Bid.
1.32 BUDGETARY CONSTRAINTS:
1.32.1 The City reserves the right to reduce or increase the quantity or retract any item from the Bid.
1.32.2 Reject the bid in its' entirety.
1.32.3 Upon notification, terminate the entire contract without any obligations or penalty based upon the availability of funds.
1.33 ORDER OF PRECEDENCE: All Special/General Conditions and Specifications attached hereto, which vary from the Instruction to
bidders, shall take precedence.
1.34 CONTRACT DOCUMENTS: If it is determined that a contract be issued via this solicitation, the contract between the City of
Springfield and the Contractor shall generally consist of: (1) the applicable contract document, (2) the Invitation for Bid, City of
Springfield Fixed Unit Pricing and any attachments and addenda thereto and, (3) the bidder's bid, as accepted, submitted in
response to the Invitation for Bid. In the event of a conflict in language between the documents referenced above, the provisions
and requirements set forth in the Invitation for Bid, and addenda thereto shall govern over the bidder's bid and addenda thereto.
However, the City reserves the right to clarify any Contractual relationship in writing with the concurrence of the bidder, and
such written clarification shall govern in case of conflict with the applicable requirements stated in the Invitation for Bid, or the
bidder's bid. The bidder is cautioned that the bid shall be subject to acceptance without further clarification. Any agreement,
contract, or purchase order resulting from the acceptance of a bid shall be on forms either supplied by or approved by the City.
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1.34.1 Any contract resulting from this solicitation may be executed and delivered by the parties electronically, and fully
executed electronic versions of the contract instrument, or reproductions thereof, will be deemed to be original
counterparts.
1.35 LOCAL VENDOR PREFERENCE:
1.35.1 Commodities (when applicable) - A commodity shall be defined as a non-specialized, non-customized mass-produced
good. In the event two or more bids to supply a commodity are equal in all evaluation criteria, including cost, such bids
shall be awarded first to the bidder with offices within Springfield city limits, next to bidders within Greene County, next
to bidders located in the adjacent counties, then next to other Missouri bidders. If a tie bid situation still exists after the
application of these criteria, then the bid shall be awarded by drawing lots or a flip of a coin. The City may also, unless
the terms, conditions, and specifications of the solicitation state to the contrary, elect to divide the contract award
between two or more bidders, if it deems such action to be in its best interests, in the exercise of its sole discretion.
1.35.2 Non-commodities (when applicable) - For procurements of non-commodities the City should consider factors such as
the impact on the local economy, time of delivery, maintenance, and other pertinent costs, and recommend firms with
offices in the Springfield Metropolitan Statistical Area (SMSA) when their bids are substantially equal in cost,
specifications, conditions, and bidders qualifications. A bid shall be substantially equal in cost if the differential for total
cost is two percent (2%) or less. When a request for a proposal or a bid with evaluation criteria is evaluated, the score
given for the criteria of cost for potential vendors within the SMSA shall be increased by 10 percent of the total points
possible for cost.
1.36 PROPRIETARY INFORMATION: In accordance with the Missouri Sunshine Law, and except as may be provided by other applicable
state and federal law, all bidders should be aware that Invitation for Bids and the responses thereto become open public records
once a fully executed contract is in place. bidders are requested to identify specifically any information contained in their
response which they consider confidential and/or proprietary and which they believe to be exempt from disclosure, citing
specifically the applicable exempting law. Failure of bidders to cite specifically to the applicable law exempting disclosure under
the Sunshine Law may result in the disclosure of such information. Bidders should identify any information as confidential
and/or proprietary by stamping each page with such information as "Confidential" and/or "Proprietary".
1.37 ETHICAL STANDARDS: With respect to this IFB, if any bidder violates or is a party to a violation of the general ethical standards
of the City Procurement Code or the State of Missouri Statues, such bidder may be disqualified from furnishing the goods or
services for which the bid is submitted and shall be further disqualified from submitting any future bids. A copy of the City's
General Ethical Standards is available at the Division of Purchases.
1.38 NONRESIDENT/FOREIGN CONTRACTORS: The Contractor shall procure and maintain during the life of this Contract:
1.38.1 If the Contractor is a foreign corporation, a certificate of authority to transact business in the State of Missouri from the
Secretary of State unless exempt pursuant to the provisions of Section 351.572 RSMo.; and
1.38.2 A certificate from the Missouri Director of Revenue evidencing compliance with the transient employer financial
assurance law unless exempt pursuant to the provisions of Section 285.230 RSMo.
1.39 CERTIFICATE OF COMPLIANCE WITH SECTION 34.600 RSMo., ET SEQ. That pursuant to Missouri Revised Statute Sections 34.600
et., seq. A Contractor must provide written certification of compliance with the Anti-Discrimination Act, RSMo. 34.600 et., seq.
that the Contractor is not currently engaged in, and shall not, for the duration of the contract, engage in a boycott of goods or
services from the State of Israel or authorized by, licensed by, or organized under the laws of the State of Israel; or persons or
entities doing business in the State of Israel. This section shall not apply to contracts with a total potential value of less than one
hundred thousand dollars or contractors with fewer than ten people.
1.40 BASIS OF AWARD: The following basis of award may include, but not be limited to the following:
1.40.1 Only firm Bids shall be considered.
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1.40.2 Bidders may be requested to submit financial statements subsequent to the Bid opening. Such statements shall be
submitted to the City within three (3) calendar days after being so requested.
1.40.3 The award of the Contract(s), if it is awarded, shall be awarded to the lowest responsible and responsive Bidder whose
qualifications indicate that awarding the Contract(s) to said Bidder(s) is in the best interest of the City and whose Bid(s)
comply with all prescribed requirements.
1.40.4 The City reserves the right to (1) make awards to multiple Bidders, (2) to reject any and all Bids or waive any minor
irregularity or technicality in any Bids received; and (3) to disregard all non-conforming or conditional Bids or
counterproposals.
1.40.5 In the event two or more Bids are equal in all evaluation criteria, including cost, such Bids shall be awarded first to the
Bidder with offices within Springfield city limits, next to Bidders within Greene County, next to Bidders located in the
adjacent counties, then next to other Missouri Bidders. If a tie Bid situation still exists after the application of these
criteria, then the Bid shall be awarded by drawing lots or a flip of a coin.
1.40.6 Award may also be based on other evaluation criteria stipulated in the Invitation for Bid.
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Revised: BC: 09/04/2025
Reviewed by Law: KT-08/27/2025