“City of Havelock, 2026 Sewer Line Repair”

CITY OF HAVELOCK
Post Office Box 368
Havelock, NC 28532
INVITATION TO BID
Pursuant to North Carolina General Statutes 143-131, the City of Havelock invites informal bids on the
following:
Bids must be submitted in accordance with the attached specifications. Bids must include an itemized schedule
(including quantity, unit price and total) for each work element. Bids can be submitted by mail, email, fax or hand
delivered. Cover sheets, envelopes, etc. should be clearly marked with the words:
"City of Havelock, 2026 Sewer Line Repair"
801 Manteo Cir.
Havelock, NC 28532
Address Bids to: Kimberly Walters, Finance Director
City of Havelock
P.O. Box 368
1 Governmental Ave.
Havelock, NC 28532
Fax: 252-447-0126
Email: Bids@havelocknc.us
Bids will be accepted until 11:00 AM (EST) on Wednesday, April 15, 2026, at which time they will be reviewed
in the office of the City Finance Officer. Quotes are not subject to public inspection until the contract is awarded.
The bids are good for 75 days after opening. The winning bidder will be issued a Notice To Proceed (NTP) along
with a Purchase Order. The performance period is 30 calendar days from the NTP.
Bidders are cautioned not to submit bids until the proposed requirements and specifications have been
carefully examined. It will be considered that bidders will have satisfied themselves as to the accuracy of
the specifications. No proposal will be considered unless prices are submitted for all items requested in
any section. The City reserves the right to change the amount of quantities.
All bids submitted should be to the desired specifications. Any exceptions to the specifications will be
evaluated based on the best interest of the City. Any deviation from specifications indicated herein must
be clearly pointed out; otherwise, it will be considered that items offered are in strict compliance with
these specifications, and bidder will be held responsible therefore. Deviations shall be explained in detail.
The bidder shall not construe this paragraph as inviting deviation or implying that any deviation will be
acceptable.
The names of certain brands or makes denote quality standard in the article desired, but do not restrict bidders to
the specific brand, make or manufacturer named. They are meant to convey to prospective bidders the general
style, type, character and quality of the article desired.
The successful bidder on all construction contracts will be required to conduct the operation in accordance with
all Federal, State, and Municipal health and safety rules, regulations and laws applicable to the operation. The
successful bidder may be asked to provide the City with a copy of the company's safety plan prior to commencing
work. For all projects over $30,000, a general contractor's license must be furnished to the City if applicable.

Certificate to Transact Business in North Carolina: As a condition of contract award, each out-of-State Vendor
that is a corporation, limited-liability company or limited-liability partnership shall have received, and shall
maintain throughout the term of The Contract, a Certificate of Authority to Transact Business in North Carolina
from the North Carolina Secretary of State, as required by North Carolina law. A contract requiring only an
isolated transaction completed within a period of six months, and not in the course of a number of repeated
transactions of like nature, shall not be considered as transacting business in North Carolina and shall not require
a Certificate of Authority to Transact Business.
The City will not sell bid packages. Plans, specifications, and addenda may be viewed and obtained online at
www.havelocknc.us. Click on: "Bid on a Contract"; "Current Bids". The Bidder's List is maintained by Vendor
Registry. Registration for the Bidder's List is made online at www.havelocknc.us. Click on: "Bid on a
Contract"; "Vendor login/Registration".
N.C.G.S. (North Carolina General Statutes), specifically 160A-20.1(b), prohibit the City from entering
into contracts with contractors and subcontractors who have not complied with the requirement of Article
2 or Chapter 64. The Contractor shall submit the E-Verify Affidavit, located in the Bid Proposal section,
with their bid. Bids that do not include this Affidavit will be considered non-responsive.
N.C.G.S 147-86.42-84 requires that contractors with a North Carolina Local Government must not utilize any
subcontractor found on the State Treasurer's Iran Divestment list or Companies Boycotting Israel list. The
referenced lists can be found on the State Treasurer's website at the address www.nctreasurers.com and will be
updated every 180 days.
The City of Havelock reserves the right to reject any or all proposals and to purchase items from the state contract
in the efforts to award the contract to the bidder it deems to be for the best interest of the City.
MODIFICATION AND WITHDRAWAL OF BIDS. Bids may be modified or withdrawn by an appropriate
document duly executed (in the manner that a Bid must be executed) and delivered to the place where Bids are to
be submitted at any time prior to the opening of Bids. A request to withdraw a bid may be made to the Owner
within 72 hours after Bids are opened in accordance with NCGS 143-129.1 Requests to withdraw a Bid will be
subject to the requirements of NCGS 143-129.1 and in the sole discretion of the City of Havelock Finance
Officer.
This institution is an equal opportunity provider, and employer.
Contact person(s) for information on this bid:
For questions in regards to the bid specifications, the City requires and only responds to questions submitted in
writing and sent via email to: Bids@havelocknc.us
Questions must be received by 5:00 PM (EST) on Friday, March 27, 2026. If questions are received, the City
will respond no later than 5:00 PM (EST) on Tuesday, April 7, 2026.
This is the 18th day of March 2026
Published: Vendor Registry March 18, 2026
CITY OF HAVELOCK
Kimberly Walters
Finance Director

STATE OF NORTH CAROLINA
AFFIDAVIT
CITY OF HAVELOCK
I, ___________________________ (the individual attesting below), being duly authorized by and
on behalf of __________________________________ (the entity hereinafter "Employer") after first being duly
sworn hereby swears or affirms as follows:
1. Employer understands that E-Verify is the federal E-Verify program operated by the United States
Department of Homeland Security and other federal agencies, or any successor or equivalent program
used to verify the work authorization of newly hired employees pursuant to federal law in accordance with
NCGS 64-25(5).
2. Employer understands that Employers Must Use E-Verify. Each employer, after hiring an employee to
work in the United States, shall verify the work authorization of employee through E-Verify in accordance
with NCGS 64-26(a).
3. Employer is a person, business entity, or other organization that transacts business in the State and that
employs 25 or more employees in this State. (mark Yes or No)
a. YES_____, or
b. NO_____
4. Employer's subcontractors comply with E-Verify, and if Employer is the winning bidder on this project,
Employer will ensure compliance with E-Verify by any subcontractors subsequently hired by Employer.
This _________ day of ________________________, 20________.
Signature of Affiant: _______________________________________
Print or Type Name: _______________________________________
State of North Carolina County of ____________________________
Signed and sworn to (or affirmed) before me, this the
_________ day of _____________________________, 20________.
__________________________ ___________________________
Signature of Notary Printed Name of Notary

Bid Sheet
Base Bid: _____________________________
NC Sales Tax: _____________________________
Delivery Cost (if applicable): _____________________________
Total Cost to City: _____________________________
Bids must include an itemized schedule by quantity, unit price and total for each work element.
Company Name: ______________________________________________
Company Address: ______________________________________________
Contact Person: ______________________________________________
Telephone Number: ______________________________________________
Email Address: ______________________________________________
NC Contractor's License Type and Number: ______________________________________________
Number of Addendums Acknowledged (circle one): N/A 1 2 3 4
As of the date listed below, the vendor or bidder listed above is compliant with N.C.G.S. 147-86.42-84, the
Iran Divestment Act and the Companies Boycotting Israel Act.
Authorized Signature: ____________________________________________________
Print Name of Authorized Signature: ____________________________________________________
Title: ____________________________________________________
Address Bid to: Kimberly Walters, Finance Director
City of Havelock
P.O. Drawer 368
1 Governmental Avenue
Havelock, NC 28532
Bids@Havelocknc.us
Please indicate the Bid name on the outside of the envelope.

2026 Sewer Line Repair
801 Manteo Cir.
Havelock, NC 28532
Objective:
Replacement of two 60' sections of sewer line, 60 lineal feet of Curb and Gutter, and 100 square
feet of sidewalk within Manteo Circle.
Scope:
There are two sewer lines extending underneath the asphalt road on the North side of
Manteo Circle, see figure 2 for location. Each of these two lines are to be excavated and replaced
for a total lineal footage of 60 feet per line. The first of the two lines is assumed to be 8" VCP.
The second of the two lines is assumed to be 6" Ductile Iron Sewer Pipe. Both lines are
approximately 7' deep and shall be excavated and replaced beginning at 16' from the North side
of Manteo Cir. and the replacement shall terminate 16' on the South side of Manteo Cir. The
roadway including the curb and gutter is a total of 28' wide. The bedding for the replaced lines
shall be 12" of 57 stone, the 57 stone shall be placed to 12" above the top of the newly installed
pipe. Excavated spoils shall in no case utilized for compactable materials, all excavated spoils
shall be hauled and disposed of on a daily basis. All OSHA regulations including trench box
safety shall be followed during the course of this project.
There are two sections of curb and gutter and one section of sidewalk that are to be
replaced, the first section of curb and gutter shall be on the North side of the road and shall be 30
lineal feet in length, the second section of curb and gutter shall be on the South side of the road
and shall be 30 lineal feet in length. The style of curb and gutter to be replaced is Combined
Curb and Gutter, see image 3 for dimensions. The replaced curb and gutter shall match the
existing in both height, width, and depth. The sidewalk to be replaced shall be a total of 100
square feet at a width of 5' wide and 20' long. All concrete restoration shall follow the
specifications within section 9.
The asphalt utility cut within the roadway shall be backfilled from the top of the 57 stone
utilizing either select fill or ABC Stone to 3" from the top of the asphalt roadway. All backfill
material shall be compacted to 98% standard proctor in 8" lifts. The asphalt utility cut will be
approximately 12' X 28' for approximately 38 square yards. The contractor will be responsible
for concrete curb and gutter, sidewalk, and asphalt restoration.
A site visit is highly recommended but not mandatory. All measurements are
approximate contractor to verify. Utility Locates shall be the responsibility of the contractor,
utilities damaged during the course of this project shall be the responsibility of the contractor to
remediate before the completion of the project. Contractor is to supply all labor, materials,
equipment to complete this project, unless otherwise specified in writing. The City of Havelock
shall not be held responsible for omissions or errors in description.
1. Gravity Sewer Materials:
a. PVC SDR35 Gravity Sewer Pipe: Pipe shall conform to all requirements of
AWWA and shall be capable of withstanding the overburden pressures determined
by the depth of burial in the field.

b. Non-pressure-type Pipe Couplings: Couplings for joining new PVC pipe to
existing pipe shall be solid sleeve type suitable for all types of pipe. When
applicable, material shall be ductile iron with gaskets suitable for sewer service.
Coupling shall be Maxadaptor coupling or equal, per AWWA C605.
c. Solid Wall Plastic Pipe Cutting: Cutting of pipe lengths shall be performed using
tools and or equipment that will provide a neat, perpendicular cut without damage
to the plastic. All burrs shall be removed using a file, knife or abrasive paper. Ends
on the cut pipe shall be beveled to prevent gasket damage.
2. Asphalt Pavement Repair
a. The pavement edge shall be defined by a straight edge formed by a machined saw
cut leaving no jagged edges.
b. There shall be a 12" Key-In around utility cut s which is excavated to a minimum
depth of 3".
c. The new ABC stone or select fill backfill material shall be compacted to a density
equal to 100% of that obtained by compacting a sample of the material in
accordance with AASHTO T-80 as modified by NCDOT. Bituminous base or
binder may be substituted if approved by a representative of the City of Havelock.
d. The removed asphalt, pavement, debris and concrete shall be removed from site,
hauled, and disposed of in accordance with all local, state, and federal requirements.
e. The entire thickness / vertical edge of the existing asphalt shall be tacked in
accordance with section 605 asphalt tack coat of the NCDOT Standard
Specifications for Roads and Structures.
f. The asphalt surface course shall be S9.5B per NCDOT Standards for Roads and
Structures. The same depth of pavement material which exists shall be reinstalled,
but in no case shall the asphalt be less than 3" thick.
g. The asphalt pavement material shall be installed and compacted thoroughly and
rolled with a smooth drum roller to achieve a smooth, level patch. See figure 1 for
standard details.
h. Any striping that is damaged or removed during the utility cut repairs shall be
restored to an as was condition or better before the project is completed.
i. The asphalt shoulder shall be straight, level and even. Top soil shall be utilized for
shoulder treatment and shall begin at the same elevation as the newly installed
asphalt pavement transitioning into the shoulder on a 3 to 1 slope. The shoulder
treatment shall be seeded and straw placed on top.
j. Access to residents' driveways must remain as accessible as possible during the
course of this project.
3. Dewatering:
a. The contractor shall dewater until completion of work. Excavation shall be kept free
of water at all times during pipe removal, pipe replacement, and backfill operation.
b. A dewatering plan shall be submitted to the City of Havelock for approval prior to
the beginning of the project.
c. All dewatering shall flow through a sediment filter bag. Sediment filter bags shall
be of Polypropylene non-woven geotextile fabric with a sewn-in sleeve of sufficient
size to accept a 4-inch diameter discharge hose. The discharge hose shall be

extended into the sleeve a minimum of six (6) inches and be tightly secured with a
hose clamp or other suitable device to prevent leakage. Contractor shall size
sediment filter bags as necessary to dewater excavations. Effluent to be directed to
adjacent stormwater conveyance areas and Contractor shall remove any
accumulation of sediment from such areas following dewatering operations.
d. Upon removal of any dewatering header pipe system the contractor shall be
responsible for filling the header pipe hole with filter sand to 50% of the depth of
the hole while compacting to 95% standard proctor in 8" lifts. Grout shall be
utilized to fill to 90% of the depth of the hole and the remaining 10% shall be
topsoil, or select fill.
e. The usage of water from a hydrant will only be accomplished by use of a Hydrant
Meter which will be issued from Customer Service at City Hall within the City of
Havelock. The Hydrant Meter must be returned to Customer Service at City Hall
within the City of Havelock at the completion of the project.
f. Upon submission of the Hydrant Meter Application there will be a $ 500.00 dollar
deposit due. The Hydrant Meter will be delivered to the project site upon the
contractor calling 1-252-670-0663 and scheduling the delivery. Hydrant Meters are
subject to availability.
g. Upon return of the Hydrant Meter, usage will be read and the metered charge will
be applied. If the metered charge is less than the deposit the contractor will receive
a refund which will be minus the metered charge, if the metered charge is over the
deposit amount a usage bill will be issued to the contractor for the balance over the
deposit amount.
4. Excavation and Shoring:
a. Contractor is responsible for the design and protection of all excavation and
shoring. Standard shoring practices including trench boxes, which can be used if
certified/stamped by manufacturer. If required, shoring shall be designed and
sealed by a professional engineer registered in the State of North Carolina, as
required by OSHA, CFR1926.
b. Contractor shall notify NC 811 for utility locations prior to any excavations.
c. In no case shall excavations exceed that which cannot be backfilled by the end of
the work day.
5. Backfill and Compaction:
a. All excavations shall be backfilled with select fill or ABC Stone material.
Contractor shall be responsible for removal and disposal of all excavation
material and construction debris. Excavated spoils shall be hauled and disposed of
on a daily basis.
b. Compaction in embankment shall be compacted to 95% standard proctor in 8"
lifts.
c. Compaction in roadways, driveways, and sidewalks shall be compacted to 98%
standard proctor in 8" lifts.

6. Pipe and Manhole Bedding:
a. Pipe bedding shall consist of a twelve-inch (12") depth of # 57 stone under pipe
and #57 or ABC stone to 12" above the top of pipe.
7. Erosion and Sediment Control and Restoration:
a. The contractor shall be responsible for the installation and maintenance of all
erosion and sediment control in accordance with the NC DEQ Erosion and
Sediment Control Manual.
b. Construction activities shall be completed in such a manner that erosion of
disturbed areas and off-site sedimentation is absolutely minimized.
c. All disturbed areas shall be restored as soon as construction is complete. Seed or
sod type shall match existing grass in maintained areas. Follow the NC DEQ
Erosion and Sediment Control Manual for type or as directed by City of Havelock
representative.
8. Bypass Pumping:
a. Sewage bypass pumping shall be required for completion of repairs. If required,
contractor shall design and furnish all material, labor, equipment, power, fuel, fuel
storage, maintenance, etc. to implement a temporary bypass arrangement for the
purpose of diverting flow around the work area on a daily basis for the duration of
the repair. The bypass system shall meet the requirements of all codes and
regulatory agencies having jurisdiction. Contractor shall be held liable for any and
all fines imposed by local, State, and/or Federal agencies for failure to maintain
flows or contain spills and/or overflows.
9. Traffic Control
a. Contractor shall submit a Traffic Control Plan for any operations affecting
traffic including but not limited to lane closures. City must approve the
traffic plan prior to implementation, particularly 24-hour notice prior to
any lane closure.
b. Access to residences for local traffic shall be maintained throughout
contract. Contractor shall provide a minimum of 24-hour notice to City of
Havelock for any road closure.
10. Concrete Restoration
a. Any concrete rubble from removal of the sidewalks, driveway aprons, and
curbing will be the responsibility of the contractor to haul on a daily basis and
dispose of in accordance with all local, state, and federal regulations.
b. Concrete is to be 3500-pound fiber reinforced concrete mix.
c. The foundation for the concrete shall be compacted to 98% standard proctor in no
more than 8" lifts before the concrete is poured.
d. The concrete driveway aprons and sidewalks shall be no less than four inches
thick.
e. The concrete driveway aprons and sidewalks will require no wire mesh or rebar.

f. The seams where the new concrete meets the old concrete will be tooled to a 12"
radius.
g. The seams where the new concrete meets the existing concrete shall have a 12"
expansion joint between the existing and newly poured concrete.
h. Until completely cured the contractor will supply signage "No walking, Wet
concrete".
11. Site Restoration
a. Disturbance of existing landscape features shall be held to a minimum and
all disturbed areas returned to a condition equal or better when repair is
complete. Care shall be taken so as not to damage existing features to
remain such as roadways, curbs, driveways, sidewalks, etc. All features
removed or damaged shall be replaced or repaired to existing condition or
better. All demolished material shall become the property of the
contractor and shall be removed from the work site and disposed of in
accordance with all local State, and Federal requirements. As-built
documentation shall include a description of materials used and repair
procedures completed at each site.
b. Damage to any residential or commercial property shall be immediately
reported to a representative of the City of Havelock. Remediation of
damage to any residential or commercial property shall be caried out as an
immediate priority and completed in a manner satisfactory to the City of
Havelock. If remediation of commercial or residential property is not
preformed within a timeframe deemed satisfactory by the City, the City of
Havelock may undertake the necessary corrective action, and all
associated costs shall be borne by the contractor.
12. Performance Period
a. It will be the contractor's responsibility to set a start date with a
representative from the City of Havelock to begin a project within thirty
(30) days from the issuance of a Notice of Award - Proceed.
b. The performance period is 30 days from the listed date on the Notice to
Proceed.
c. The contractor shall work diligently to complete the project from the
arranged start date. Work hours shall be 8am to 5pm, Monday through
Friday. No work shall be performed on City holidays. Work outside
established work hours must be scheduled with the City, 48 hours in
advance and is subject to approval.
d. The contractor will be responsible for contacting a representative of the
City of Havelock in the event that a project will be extended outside of the
arranged performance period. Contact must be in the form of an email and
acceptance of the extension of the performance period from a
representative of the City of Havelock must also be in the form of an
email.

13. Access:
a. Access to project site is within existing City of Havelock right of way.
14. Termination Clause:
a. Any agreement and issuance of purchase orders shall be terminated upon the
expiration of (90) ninety days without work commencing. At the end of ninety
days the City of Havelock will give written notice to the other party of its intention
to terminate.
b. Any intent to begin a project ninety (90) days or more after a purchase order has
been issued must be submitted in writing and approved by a representative of the
City of Havelock.
15. Warranty:
a. Contractor will be held responsible for the materials and workmanship utilized
within this project for a term of one year from the time that the equipment is put
back into service.
b. The City of Havelock will be responsible for the warranty of any materials that
are supplied to the contractor by the City of Havelock during the course of this
project.
General Provisions:
a. Contractor shall comply with all requirements of OSHA 1926.
b. Work hours shall be 8am to 5pm, Monday through Friday. No work shall be
performed on City holidays. Work outside established work hours must be
scheduled with the City, 48 hours in advance and is subject to approval.
c. Contractor will obtain all necessary permits. Permits required by City of Havelock
are provided free of charge.
d. Roadway repair is the responsibility of the contractor.
e. Contractor shall control erosion and sediment release while this project is under
construction.
f. The contractor is to clean and remove all debris at the end of each work day.
g. All underground utilities are to be 811 located, prior to work being started.
h. Contractor is responsible for all damage to existing roads, driveways, drainage, or
utilities that occur as a result of the construction project.
i. Contractor is responsible for all damage to City property that occurs as a result of
the construction of the project.
j. Contractor shall provide safety measures during the entire length of the project.
k. Contractor is responsible for the storage and safety of materials and equipment on
jobsite.
l. Submittals must be approved by the City of Havelock prior to any work starting.
m. The performance period is 30 days from the Notice to Proceed.
Liquidated Damages:
a. The Contractor agrees to pay the owner $300 per day in liquidated damages for
each day beyond the period of performance.