Carthage Downtown Revitalization Project (Phases 1 and 2)

Carthage Downtown Revitalization Phase 1 &2
TOWN OF CARTHAGE
Bid Package
Prepared by:
140 Aqua Shed Court
Aberdeen, NC 28315
License # P-1095
February, 2026

TABLE OF CONTENTS
Contract Documents
Advertisement for Bids (EJCDC C-111) Page 1-2
Instructions to Bidders (EJCDC C-200) Pages i-9
Bid Form (EJCDC C-410) Pages i-4
Schedule of Bid Items Page 1-1
Bidders Checklist Page 1-1
NC DWI MBE/WBE (DBE) Compliance Forms Pages 1-7
Bid Bond (EJCDC C-430) Pages 1-2
Notice of Award (EJCDC C-510) Page 1-1
Agreement (EJCDC C-520) Pages 1-7
Performance Bond (EJCDC C-610) Pages 1-3
Payment Bond (EJCDC C-615) Pages 1-3
Standard General Conditions (EJCDC C-700) Pages i-65
Supplementary General Conditions (EJCDC C-800) Pages 1-10
Notice To Proceed (EJCDC C-550) Page 1-1
Contractor's Application for Payment (EJCDC C-620) Pages 1-4
Contract Change Order (EJCDC C-941) Page 1-1
Certificate of Substantial Completion (EJCDC C-625) Page 1-1
Special Provisions
Detailed Specifications

INSTRUCTIONS TO BIDDERS
TABLE OF CONTENTS
Page
Article 1 - Defined Terms.............................................................................................................................. 1
Article 2 - Copies of Bidding Documents ...................................................................................................... 1
Article 3 - Qualifications of Bidders .............................................................................................................. 1
Article 4 - Site and Other Areas; Existing Site Conditions; Examination of Site; Owner's Safety Program;
Other Work at the Site .................................................................................................................................. 1
Article 5 - Bidder's Representations ............................................................................................................. 3
Article 6 - Pre-Bid Conference ...................................................................................................................... 4
Article 7 - Interpretations and Addenda ...................................................................................................... 5
Article 8 - Bid Security .................................................................................................................................. 5
Article 9 - Contract Times ............................................................................................................................. 5
Article 10 - Liquidated Damages .................................................................................................................. 5
Article 11 - Substitute and "Or-Equal" Items ............................................................................................... 5
Article 12 - Subcontractors, Suppliers, and Others ...................................................................................... 6
Article 13 - Preparation of Bid ...................................................................................................................... 7
Article 14 - Basis of Bid ................................................................................................................................. 7
Article 15 - Submittal of Bid ......................................................................................................................... 8
Article 16 - Modification and Withdrawal of Bid ......................................................................................... 8
Article 17 - Opening of Bids .......................................................................................................................... 8
Article 18 - Bids to Remain Subject to Acceptance ...................................................................................... 8
Article 19 - Evaluation of Bids and Award of Contract ................................................................................. 8
Article 20 - Bonds and Insurance ................................................................................................................. 9
Article 21 - Signing of Agreement ................................................................................................................ 9
Article 22 - Sales and Use Taxes ................................................................................................................... 9
Article 23 - Contracts to be Assigned ........................................................................................................... 9
EJCDC(R) C-200, Suggested Instructions to Bidders for Construction Contracts.
Copyright (C) 2013 National Society of Professional Engineers, American Council of Engineering Companies,
and American Society of Civil Engineers. All rights reserved. Page i

Town of Carthage (Owner)
ADVERTISEMENT FOR BIDS
Sealed Bids for the construction of the Carthage Downtown Revitalization will be received at Carthage
Town Hall, 4396 US 15-501 Hwy, Carthage, NC 28327, Attention: Emily
Yopp until 2:00 pm local time on Friday, March 13th, 2026, at which time the Bids received will be
publicly opened and read aloud. Any and all questions related to the bid documents must be submitted
via email to Emily Yopp, Lindsay Whitson at lwhitson@centralpinesnc.gov, or Trevor Hansen, no later
than February 28, 2026. All questions received by this deadline will be reviewed and responded to by
the consultants by March 2, 2026. Construction must begin no later than May 18, 2026, and be
completed by November 30, 2026.
The project consists of improvements and additions to the traffic circle, adjoining roads, and
surrounding hardscape and parking areas in downtown Carthage. In general, the primary scope
includes reconfiguring the circle to improve vehicular movements and drainage. The project also
involves significant revisions to hardscape and landscaping, including updates to pedestrian areas to
enhance overall functionality and aesthetics in the downtown area.
The Issuing Office for the Bidding Documents is: LKC Engineering, PLLC, located at 390 W Pennsylvania
Ave, Southern Pines, NC 28387, 910-420-1437. Prospective Bidders may obtain copies of the Bidding
Documents from the Issuing Office as described below.
Bidding Documents may be obtained from the Issuing Office during regular business hours, 9:00 AM to
4:00 PM. Documents can be obtained digitally via email from the Town Manager, downloaded from the
Town of Carthage's website, or downloaded from the NC Procurement Site at https://evp.nc.gov/.
Alternatively, printed Bidding Documents may be obtained from the Issuing Office either via in-person
pick-up or via mail, upon Issuing Office's receipt of payment for the Bidding Documents. The non-
refundable cost of printed Bidding Documents is $150.00 per set, which includes shipping, payable to
LKC Engineering. Upon Issuing Office's receipt of payment, printed Bidding Documents will be sent to
the Bidder. The date that the Bidding Documents are transmitted by the Issuing Office will be
considered the prospective Bidder's date of receipt of the Bidding Documents. Partial sets of Bidding
Documents will not be available from the Issuing Office. Neither Owner nor Engineer will be responsible
for full or partial sets of Bidding Documents, including Addenda if any, obtained from sources other than
the Issuing Office.
There is not a pre-bid conference for this project.
Bid security shall be furnished in accordance with the Instructions to Bidders.
Owner: Town of Carthage
By: Emily Yopp
Title: Town Manager
EJCDC(R) C-111, Suggested Advertisement for Bids for Construction Contracts.
Copyright (C) 2013 National Society of Professional Engineers, American Council of Engineering Companies,
and American Society of Civil Engineers. All rights reserved. Page 1

Project Design and Construction Management Team
Owner's Representative: Emily Yopp, Town Manager
Town of Carthage
4396 US 15-501 Hwy
Carthage, NC 28327
Phone: 910-947-2331
townmanager@townofcarthage.org
Project Engineer (Utilities): Jackson Maples, P.E.
LKC Engineering, PLLC
390 W Pennsylvania Ave
Southern Pines, NC 28387
Phone: (910) 420-1437
Jackson@lkcengineering.com
Project Engineer (Roadway): Sydney Resenblum, P.E.
Kimley-Horn
200 South Tryon Street
Suite 200, Charlotte, NC28202
Phone: 704-579-5709
Sydney.Rosenblum@kimley-horn.com
Landscape Architect: Trevor Hansen, PLA
V3 SouthEast
Phone: 435-265-6355
thansen@V3CO.com
For Plans and Specifications: Cailin Howe
LKC Engineering, PLLC
140 Aqua Shed Court
Aberdeen, NC 28315
Phone: (910) 420-1437
cailin@lkcengineering.com
+ + END OF ADVERTISEMENT FOR BIDS + +
EJCDC(R) C-111, Suggested Advertisement for Bids for Construction Contracts.
Copyright (C) 2013 National Society of Professional Engineers, American Council of Engineering Companies,
and American Society of Civil Engineers. All rights reserved. Page 2

ARTICLE 1 - DEFINED TERMS
1.01 Terms used in these Instructions to Bidders have the meanings indicated in the General
Conditions and Supplementary Conditions. Additional terms used in these Instructions to
Bidders have the meanings indicated below:
A. Issuing Office - The office from which the Bidding Documents are to be issued.
ARTICLE 2 - COPIES OF BIDDING DOCUMENTS
2.01 Complete sets of the Bidding Documents may be obtained from the Issuing Office in the number
and format stated in the advertisement or invitation to bid.
2.02 Complete sets of Bidding Documents shall be used in preparing Bids; neither Owner nor
Engineer assumes any responsibility for errors or misinterpretations resulting from the use of
incomplete sets of Bidding Documents.
2.03 Owner and Engineer, in making copies of Bidding Documents available on the above terms, do
so only for the purpose of obtaining Bids for the Work and do not authorize or confer a license
for any other use.
ARTICLE 3 - QUALIFICATIONS OF BIDDERS
3.01 To demonstrate Bidder's qualifications to perform the Work, after submitting its Bid and within
five days of Owner's request, Bidder shall submit (a) written evidence establishing its
qualifications such as financial data, previous experience, and present commitments, and (b) the
following additional information:
A. Evidence of Bidder's authority to do business in the state where the Project is located.
B. Bidder's state or other contractor license number.
C. Subcontractor and Supplier qualification information; coordinate with provisions of Article
12 of these Instructions, "Subcontractors, Suppliers, and Others."
D. EJCDC C-451 Qualifications Statement.
3.02 A Bidder's failure to submit required qualification information within the times indicated may
disqualify Bidder from receiving an award of the Contract.
3.03 No requirement in this Article 3 to submit information will prejudice the right of Owner to seek
additional pertinent information regarding Bidder's qualifications.
3.04 Bidder is advised to carefully review those portions of the Bid Form requiring Bidder's
representations and certifications.
ARTICLE 4 - SITE AND OTHER AREAS; EXISTING SITE CONDITIONS; EXAMINATION OF SITE; OWNER'S
SAFETY PROGRAM; OTHER WORK AT THE SITE
4.01 Site and Other Areas
A. The Site is identified in the Bidding Documents. By definition, the Site includes rights-of-
way, easements, and other lands furnished by Owner for the use of the Contractor. Any
additional lands required for temporary construction facilities, construction equipment, or
storage of materials and equipment, and any access needed for such additional lands, are
to be obtained and paid for by Contractor.
EJCDC(R) C-200, Suggested Instructions to Bidders for Construction Contracts.
Copyright (C) 2013 National Society of Professional Engineers, American Council of Engineering Companies,
and American Society of Civil Engineers. All rights reserved. Page 1

4.02 Existing Site Conditions
A. Subsurface and Physical Conditions; Hazardous Environmental Conditions
1. The Supplementary Conditions identify:
a. those reports known to Owner of explorations and tests of subsurface conditions
at or adjacent to the Site.
b. those drawings known to Owner of physical conditions relating to existing surface
or subsurface structures at the Site (except Underground Facilities).
c. reports and drawings known to Owner relating to Hazardous Environmental
Conditions that have been identified at or adjacent to the Site.
d. Technical Data contained in such reports and drawings.
e. No subsurface report exists for this project site.
2. Owner will make copies of reports and drawings referenced above available to any
Bidder on request. These reports and drawings are not part of the Contract
Documents, but the Technical Data contained therein upon whose accuracy Bidder is
entitled to rely, as provided in the General Conditions, has been identified and
established in the Supplementary Conditions. Bidder is responsible for any
interpretation or conclusion Bidder draws from any Technical Data or any other data,
interpretations, opinions, or information contained in such reports or shown or
indicated in such drawings.
3. If the Supplementary Conditions do not identify Technical Data, the default definition
of Technical Data set forth in Article 1 of the General Conditions will apply.
4. Geotechnical Baseline Report: The Bidding Documents contain a Geotechnical Baseline
Report (GBR). The GBR describes certain select subsurface conditions that are
anticipated to be encountered by Contractor during construction in specified locations
("Baseline Conditions"). The GBR is a Contract Document.
The Baseline Conditions in the GBR are intended to reduce uncertainty and the degree
of contingency in submitted Bids. However, Bidders cannot rely solely on the Baseline
Conditions. Bids should be based on a comprehensive approach that includes an
independent review and analysis of the GBR, all other Contract Documents, Technical
Data, other available information, and observable surface conditions. Not all potential
subsurface conditions are baselined.
Nothing in the GBR is intended to relieve Bidders of the responsibility to make their
own determinations regarding construction costs, bidding strategies, and Bid prices,
nor of the responsibility to select and be responsible for the means, methods,
techniques, sequences, and procedures of construction, and for safety precautions
and programs incident thereto.
B. Underground Facilities: Information and data shown or indicated in the Bidding Documents
with respect to existing Underground Facilities at or contiguous to the Site are set forth in
the Contract Documents and are based upon information and data furnished to Owner and
Engineer by owners of such Underground Facilities, including Owner, or others.
C. Adequacy of Data: Provisions concerning responsibilities for the adequacy of data furnished
to prospective Bidders with respect to subsurface conditions, other physical conditions, and
Underground Facilities, and possible changes in the Bidding Documents due to differing or
unanticipated subsurface or physical conditions appear in Paragraphs 5.03, 5.04, and 5.05
EJCDC(R) C-200, Suggested Instructions to Bidders for Construction Contracts.
Copyright (C) 2013 National Society of Professional Engineers, American Council of Engineering Companies,
and American Society of Civil Engineers. All rights reserved. Page 2

of the General Conditions. Provisions concerning responsibilities for the adequacy of data
furnished to prospective Bidders with respect to a Hazardous Environmental Condition at
the Site, if any, and possible changes in the Contract Documents due to any Hazardous
Environmental Condition uncovered or revealed at the Site which was not shown or
indicated in the Drawings or Specifications or identified in the Contract Documents to be
within the scope of the Work, appear in Paragraph 5.06 of the General Conditions.
4.03 Site Visit and Testing by Bidders
A. Bidder shall conduct the required Site visit during normal working hours, and shall not
disturb any ongoing operations at the Site.
B. Bidder is not required to conduct any subsurface testing, or exhaustive investigations of
Site conditions.
C. On request, and to the extent Owner has control over the Site, and schedule permitting,
the Owner will provide Bidder access to the Site to conduct such additional examinations,
investigations, explorations, tests, and studies as Bidder deems necessary for preparing and
submitting a successful Bid. Owner will not have any obligation to grant such access if doing
so is not practical because of existing operations, security or safety concerns, or restraints
on Owner's authority regarding the Site.
D. Bidder shall comply with all applicable Laws and Regulations regarding excavation and
location of utilities, obtain all permits, and comply with all terms and conditions established
by Owner or by property owners or other entities controlling the Site with respect to
schedule, access, existing operations, security, liability insurance, and applicable safety
programs.
E. Bidder shall fill all holes and clean up and restore the Site to its former condition upon
completion of such explorations, investigations, tests, and studies.
4.04 Owner's Safety Program
A. Site visits and work at the Site may be governed by an Owner safety program. As the
General Conditions indicate, if an Owner safety program exists, it will be noted in the
Supplementary Conditions.
4.05 Other Work at the Site
A. Reference is made to Article 8 of the Supplementary Conditions for the identification of the
general nature of other work of which Owner is aware (if any) that is to be performed at
the Site by Owner or others (such as utilities and other prime contractors) and relates to
the Work contemplated by these Bidding Documents. If Owner is party to a written
contract for such other work, then on request, Owner will provide to each Bidder access to
examine such contracts (other than portions thereof related to price and other confidential
matters), if any.
ARTICLE 5 - BIDDER'S REPRESENTATIONS
5.01 It is the responsibility of each Bidder before submitting a Bid to:
A. examine and carefully study the Bidding Documents, and any data and reference items
identified in the Bidding Documents;
B. visit the Site, conduct a thorough, alert visual examination of the Site and adjacent areas,
and become familiar with and satisfy itself as to the general, local, and Site conditions that
may affect cost, progress, and performance of the Work;
EJCDC(R) C-200, Suggested Instructions to Bidders for Construction Contracts.
Copyright (C) 2013 National Society of Professional Engineers, American Council of Engineering Companies,
and American Society of Civil Engineers. All rights reserved. Page 3

C. become familiar with and satisfy itself as to all Laws and Regulations that may affect cost,
progress, and performance of the Work;
D. carefully study all: (1) reports of explorations and tests of subsurface conditions at or
adjacent to the Site and all drawings of physical conditions relating to existing surface or
subsurface structures at the Site that have been identified in the Supplementary
Conditions, especially with respect to Technical Data in such reports and drawings, and (2)
reports and drawings relating to Hazardous Environmental Conditions, if any, at or adjacent
to the Site that have been identified in the Supplementary Conditions, especially with
respect to Technical Data in such reports and drawings;
E. consider the information known to Bidder itself; information commonly known to
contractors doing business in the locality of the Site; information and observations
obtained from visits to the Site; the Bidding Documents; and the Site-related reports and
drawings identified in the Bidding Documents, with respect to the effect of such
information, observations, and documents on (1) the cost, progress, and performance of
the Work; (2) the means, methods, techniques, sequences, and procedures of construction
to be employed by Bidder; and (3) Bidder's safety precautions and programs;
F. agree, based on the information and observations referred to in the preceding paragraph,
that at the time of submitting its Bid no further examinations, investigations, explorations,
tests, studies, or data are necessary for the determination of its Bid for performance of the
Work at the price bid and within the times required, and in accordance with the other
terms and conditions of the Bidding Documents;
G. become aware of the general nature of the work to be performed by Owner and others at
the Site that relates to the Work as indicated in the Bidding Documents;
H. promptly give Engineer written notice of all conflicts, errors, ambiguities, or discrepancies
that Bidder discovers in the Bidding Documents and confirm that the written resolution
thereof by Engineer is acceptable to Bidder;
I. determine that the Bidding Documents are generally sufficient to indicate and convey
understanding of all terms and conditions for the performance and furnishing of the Work;
and
J. agree that the submission of a Bid will constitute an incontrovertible representation by
Bidder that Bidder has complied with every requirement of this Article, that without
exception the Bid and all prices in the Bid are premised upon performing and furnishing the
Work required by the Bidding Documents.
ARTICLE 6 - PRE-BID CONFERENCE
A pre-Bid conference will be held at the time and location stated in the invitation or
advertisement to bid. Representatives of Owner and Engineer will be present to discuss the
Project. Bidders are encouraged to attend and participate in the conference. Engineer will
transmit to all prospective Bidders of record such Addenda as Engineer considers necessary in
response to questions arising at the conference. Oral statements may not be relied upon and
will not be binding or legally effective.
There is no pre-bid conference for this project.
EJCDC(R) C-200, Suggested Instructions to Bidders for Construction Contracts.
Copyright (C) 2013 National Society of Professional Engineers, American Council of Engineering Companies,
and American Society of Civil Engineers. All rights reserved. Page 4

ARTICLE 7 - INTERPRETATIONS AND ADDENDA
7.01 All questions about the meaning or intent of the Bidding Documents are to be submitted to
Engineer in writing. Interpretations or clarifications considered necessary by Engineer in
response to such questions will be issued by Addenda delivered to all parties recorded as having
received the Bidding Documents. Questions received less than seven days prior to the date for
opening of Bids may not be answered. Only questions answered by Addenda will be binding.
Oral and other interpretations or clarifications will be without legal effect.
7.02 Addenda may be issued to clarify, correct, supplement, or change the Bidding Documents.
ARTICLE 8 - BID SECURITY
8.01 A Bid must be accompanied by Bid security made payable to Owner in an amount of 5% percent
of Bidder's maximum Bid price (determined by adding the base bid and all alternates) and in the
form of a certified check, bank money order, or a Bid bond (on the form included in the Bidding
Documents) issued by a surety meeting the requirements of Paragraphs 6.01 and 6.02 of the
General Conditions.
8.02 The Bid security of the apparent Successful Bidder will be retained until Owner awards the
contract to such Bidder, and such Bidder has executed the Contract Documents, furnished the
required contract security, and met the other conditions of the Notice of Award, whereupon the
Bid security will be released. If the Successful Bidder fails to execute and deliver the Contract
Documents and furnish the required contract security within 15 days after the Notice of Award,
Owner may consider Bidder to be in default, annul the Notice of Award, and the Bid security of
that Bidder will be forfeited. Such forfeiture shall be Owner's exclusive remedy if Bidder
defaults.
8.03 The Bid security of other Bidders that Owner believes to have a reasonable chance of receiving
the award may be retained by Owner until the earlier of seven days after the Effective Date of
the Contract or 61 days after the Bid opening, whereupon Bid security furnished by such Bidders
will be released.
8.04 Bid security of other Bidders that Owner believes do not have a reasonable chance of receiving
the award will be released within seven days after the Bid opening.
ARTICLE 9 - CONTRACT TIMES
9.01 The number of days within which, or the dates by which, the Work is to be substantially
completed and ready for final payment are set forth in the Agreement.
ARTICLE 10 - LIQUIDATED DAMAGES
10.01 Provisions for liquidated damages, if any, for failure to timely attain a Milestone, Substantial
Completion, or completion of the Work in readiness for final payment, are set forth in the
Agreement.
ARTICLE 11 - SUBSTITUTE AND "OR-EQUAL" ITEMS
11.01 The Contract for the Work, if awarded, will be on the basis of materials and equipment
specified or described in the Bidding Documents, and those "or-equal" or substitute materials
and equipment subsequently approved by Engineer prior to the submittal of Bids and
identified by Addendum. No item of material or equipment will be considered by Engineer as
EJCDC(R) C-200, Suggested Instructions to Bidders for Construction Contracts.
Copyright (C) 2013 National Society of Professional Engineers, American Council of Engineering Companies,
and American Society of Civil Engineers. All rights reserved. Page 5