Neuse River Resource Recovery Facility - 2K Above Ground Storage Tank (AST) Replacement

CITY OF RALEIGH Engineering Services Department
Fleet Management Operations Division
Neuse River Resource Recovery Facility
INFORMAL BID DOCUMENTS FOR
Neuse River Resource Recovery Facility - 2K Above Ground Storage
Tank (AST) Replacement
Date of Issue: Tuesday March 17, 2026
1

CITY OF RALEIGH
Neuse River Resource Recovery Facility - 2K Gallon AST Replacement
Index
* Index .............................................................................................. Page 2
* Advertisement For Bid ..................................................................... Page 3-7
* Instructions to Bidders ..................................................................... Page 8-15
* Bid Proposal Form .......................................................................... Page 16-18
* Procedure for reporting NC Sales Tax Expenditures ........................ Page 19-21
* Minority and Owned Business Enterprise Program (MWBE) ............ Page 22-26
* Acknowledgment of MWBE Policy ..................................................... Page 27
* Identification of MWBE Participation. ................................................... Page 28
2

CITY OF RALEIGH
Neuse River Resource Recovery Facility - 2K Gallon AST Replacement
CITY OF RALEIGH - ADVERTISEMENT FOR BID (INFORMAL BID)
PROJECT: Neuse River Resource Recovery Facility - 2K AST
Replacement
PROJECT LOCATION: Neuse River Resource Recovery Facility, 8500 Battle Bridge Road
Raleigh, NC 27610
Informal Bid #: 274-7235-110
Owner and Contact: City of Raleigh, Fleet Management Operations
2501 N. Raleigh Blvd
Raleigh, North Carolina 27604
Project Manager Contact: George Francis
e-mail: George.Francis@raleighnc.gov
NOTE: Do not refer or use previously published bid documents.
Pursuant to the General Statutes of North Carolina, Section 143-128 et. seq, contractors
are invited to submit Sealed Single Prime Construction bids providing labor, material, and
equipment for entering into a Single Prime Contract. The scope of work includes but is not
limited to the following:
The replacement of the existing 2000-gallon AST. Install new 2000-gallon UL 2085 Fireguard DW
AST 8500 Battle Bridge Road Raleigh, NC 27610.
Cost Specifications:
The total cost of this project will be included within the bid package. All labor, materials, new
equipment and permitting fees in relation to the purpose of this project are to be included.
Project Overview & Scope:
Project Overview:
Provide equipment and labor to remove existing 2000-gallon AST.
Install new 2000-gallon UL 2085 Fireguard DW AST; install 3" fill piping for remote
fill; install product piping; install Wayne dispenser supplied by customer and
connect to existing fuel controller; install bollards around tank and dispenser. Haul and dispose of
all debris.
.
3

CITY OF RALEIGH
Neuse River Resource Recovery Facility - 2K Gallon AST Replacement
Tank Requirements:
Capacity: 2000 Gallons
Type: Double Wall AST UL 2085
Brand: No specific brand has been identified
Must be NEW - refurbished or used equipment will not be accepted
Must meet all local inspection codes.
Scope:
1. Removal
* Disconnect and remove existing 2,000 Gallon Fuel Above Ground Storage Tank.
* Properly dispose of the old AST per local regulations.
2. AST Replacement
* Supply a new 2,000 gallon AST that is UL 2085 compliant.
* Transportation of AST and equipment to the site, and storage of AST and equipment on
site are the responsibility of the contractor.
3. Installation:
* Install the new UL 2085 AST in the same physical location.
* install 3" fill piping for remote fill; install product piping;
* install Wayne dispenser supplied by customer and connect to existing fuel controller
* install bollards around tank and dispenser.
* Haul and dispose of all debris.
4. Instrumentation
* Furnish and install new tank gauge that will integrate with the E.J. Ward Fuel
Management system (Omntec Tank Monitor).
5. Commissioning & Testing:
* Perform startup and performance testing.
* Coordinate with facility management for final acceptance testing.
6. Documentation:
* Provide complete warranty information to city staff.
7. Work Hours
* All work is to be performed during normal business hours (Monday to Friday from 7:30
am to 3:30 pm) unless otherwise specified.
Notes:
- A site visit is required prior to bidding to verify all field conditions, including dimensions,
logistics, and access for removal and installation of the new tank.
- The new AST must closely match the dimensions and connection points of the existing unit
to avoid significant modifications to the AST pad, power conduit, and piping.
Proposal Requirements:
Your proposal must include a detailed, itemized quote including:
* Cost of the new AST and Materials
4

CITY OF RALEIGH
Neuse River Resource Recovery Facility - 2K Gallon AST Replacement
* Labor Costs
* Lead Time and Estimated Project Duration
Warranty Information (Manufacture equipment and workmanship)
Sealed bids: Bidders are responsible for ensuring delivery by shipping or hand delivery.
Do not send via United States Postal Services (USPS). Bids will not be accepted by
email or fax.
Bids will be received by:
Time: 3:30 pm
Date: Tuesday April 16, 2026
Mail Delivery: City of Raleigh, Fleet Management Operations
2501 N. Raleigh Blvd
Raleigh, North Carolina 27604
Drop off Times: 7:30 am - 3:30 pm
2501 N. Raleigh Blvd
Raleigh, North Carolina 27604
Pre-Bid meeting Tuesday March 31, 2026 will be held at each project site.
Attendance is mandatory. Pre-bid attendance may be used to validate bid
submissions. Attendance to the pre-bid will be documented by the City.
Date: March 31, 2026
Time: 9:00am to 11:00am
Location: Neuse River Resource Recovery Facility, 8500 Battle Bridge Road Raleigh, NC 27610
Questions Deadline: Thursday April 2, 2026 by 3:00pm
City Response to Questions: April 9, 2026
Paper hard copy sealed bids are required, and digital submissions are not allowed. Bidders have
two (2) options for delivery of their bid documents:
* Early delivery via in person/hand delivery on the day of the bid opening during the time
shown above. The City of Raleigh, Facilities and Operations Division project manager
5

CITY OF RALEIGH
Neuse River Resource Recovery Facility - 2K Gallon AST Replacement
or representative will be onsite at that time to receive bids. Envelopes
* Must be addressed and sealed and will be securely held.
* Mail-in / drop-off bids in accordance with the address and times shown above.
No public opening will be held in accordance with informal bidding rules.
Contractors are responsible for distributing documents to all sub-contractors.
Information related to this solicitation, including any addenda, will be posted to the Vendor Portal
(https://evp.nc.gov/).
Bidders will be required to show evidence that they are licensed to perform the work in the Bidding
Documents as required by North Carolina General Statute, Chapter 87.
Pursuant to North Carolina General Statutes 143-128.2 et seq. and 143-131, and in accordance
with City policy, the City of Raleigh encourages and provides equal opportunity for certified
6

CITY OF RALEIGH
Neuse River Resource Recovery Facility - 2K Gallon AST Replacement
Minority and Women-Owned Business Enterprise (MWBE) businesses to participate in all aspects
of the City's contracting and procurement programs to include: Professional Services, Goods and
Other Services, and Construction. The prime contractor will be required to identify participation of
MWBE businesses in their proposal and demonstrate how that participation will be achieved.
The City's goal is to contract and sub-contract fifteen percent (15%) of the total contract amount
to Certified MWBEs on construction projects of $300,000 or more, or contracts of $100,000 or
more that include any State funding.
No Bid may be withdrawn for Forty-Five (45) days after opening time.
The City reserves the right to reject any or all bids and to waive informalities.
END OF ADVERTISEMENT FOR BID
7

CITY OF RALEIGH
Neuse River Resource Recovery Facility - 2K Gallon AST
Replacement
INSTRUCTIONS TO BIDDERS
GENERAL
Provide equipment and labor to remove existing 2000-gallon AST.
Install new 2000-gallon UL 2085 Fireguard DW AST; install 3" fill piping for remote
fill; install product piping; install Wayne dispenser supplied by customer an
connect to existing fuel controller; install bollards around tank and
dispenser: Haul and dispose of all debris Work must comply with all local, state, and federal
regulations.
PROJECT LOCATION
Neuse River Resource Recovery Facility, 8500 Battle Bridge Road Raleigh, NC 27610
BID SCHEDULE
Bid Deadline: Tuesday April 16, 2026 by 3:30pm
Pre-Bid Meeting: March 31, 2026, at 9:00am
Questions Deadline: Thursday April 2, 2026 by 3:00pm
BID DOCUMENTS
Project Manager Contact: George Francis
e-mail: George.Francis@Raleighnc.gov
phone: (919)996-5659
City of Raleigh, Fleet Management Operations
2501 N. Raleigh Blvd. Raleigh, NC 27604
Vendor Portal website will post all addenda. The City of Raleigh is not responsible for the
accuracy of documents anyone may obtain from any other source.
8

CITY OF RALEIGH
Neuse River Resource Recovery Facility - 2K Gallon AST
Replacement
BID SUBMISSIONS
The submission of a bid will assume that the Contractor has fully examined the site and knows
the existing conditions and has made every provision for operating under the existing
conditions, and has included all necessary items, and has read and understands the Bidding
Documents. No consideration shall be given to any claim for extra compensation or extension of
contract time because of failure to comply with this provision.
Bids must be made in strict accordance with the "Bid Form" provided hereto and all blank
spaces for Unit Prices shall be properly filled in. If no price increase, assign "$0". When
requested alternates (if applicable) or Unit Prices have no entry, the bid may be considered
incomplete and the bid may be rejected as non-responsive. All bids must be submitted on the
BID PROPOSAL FORM included herein. Prices given shall be both in writing and figures and
the complete form shall be without any lineation, alterations, or erasures. In case of conflicting
prices, the written prices shall govern. Submit one (1) set of bid forms enclosed.
Bids shall be received in strict accordance with all requirements of the General Statutes of North
Carolina. The bid shall be submitted in sealed envelope(s) as noted on the Bid Proposal
Form, with the bidder's name, license number, and project name written on the exterior.
One (1) copy shall be submitted to City of Raleigh's, Water Treatment Division.
The Contractor shall fill in the Form of Bid as follows:
A. All bids must be signed by an authorized official of the firm.
B. Each proposal shall include the full name and address, phone number, and e-mail
contact of the bidder.
C. All signatures shall be properly witnessed.
D. Enclose required MWBE forms 1) Acknowledgement of MWBE Policy 2) Identification of
MWBE Participation for Informal Project Bids
E. It shall be the specific responsibility of the Bidder to deliver this bid to: City of Raleigh
Water Treatment Division prior to the date and time specified in the invitation to
bidders for opening of the Bids. Bidders are encouraged to be prompt as later
delivery of a Bid for any reason, including delivery by the United States Postal
Service, shall disqualify the Bid.
F. Modifications of previously deposited bids will be acceptable only if delivered to the
place of the bid by the specified time.
The City of Raleigh shall not be held responsible for late deliveries. Faxed and/or email
submissions will not be accepted. Proposals not received by the designated time will not be
accepted. The bidder shall fill in and sign the bid form correctly. Bids that show any omission,
alterations of form, additions not called for, conditional bids, or any irregularities of any kind may
be rejected. Except to the extent allowed by statute, bids shall not be withdrawn and bids shall
remain subject to acceptance by the City for a period of Forty-Five (45) days.
9

CITY OF RALEIGH
Neuse River Resource Recovery Facility - 2K Gallon AST
Replacement
The bids will be evaluated, and the contract awarded in accordance with statutory public
contract requirements as supplemented by the City of Raleigh's MWBE information supplied
with the bid documents.
It is the City's intention to award a contract for work under this project to the lowest responsive,
responsible bidder. The City reserves the right to reject any and all bids and to waive without
informalities, including without limitation, nonconforming, non-responsive, unbalanced, or
conditional bids. The City of Raleigh further reserves the right to reject the bid of any Bidder whom
it finds, after reasonable inquiry and evaluation, to not be responsible. The City of Raleigh may
also reject the bid of any bidder if the City believes that it would not be in the best interest of the
Project to make an award to that bidder. The City of Raleigh also reserves the right to waive all
informalities not involving price, time, or changes in the Work and to negotiate terms with the
successful bidder.
Upon request, bidders must present satisfactory evidence that they have been regularly
engaged in the business of constructing such work, such as company work history and
references from similar construction projects. And upon request, bidders must show that they
are fully prepared with the necessary capital, equipment, etc., to begin the work promptly, and
complete the same in accordance with specifications.
The bidder to whom the award is made shall be required to furnish work crews of adequate
number, size, and experience to properly perform the work. The Project Manager responsible
for the project is required to be on-site during construction. The interpretation of the number of
crews, size, and experience will be determined by the City of Raleigh as to their adequacy.
The Contractor will furnish all materials, labor, equipment, supervision, tools, machinery, etc. for
complete construction of projects in accordance with plans and specifications of the City of
Raleigh.
The City reserves the right to extend the work in this Contract upon the same terms, provided
that such extensions shall not exceed in cost fifty per cent (50%) of the original Contract price of
the Contract being extended.
The contractor(s) to whom the award is made must carry insurance in the amounts and types
outlined in the Insurance Requirements below.
1. Insurance
Contractor agrees to purchase at its own expense insurance coverages to satisfy the following
minimum requirements. A certificate reflecting the following minimum coverages shall
accompany this Contract:
1.1. Workers' Compensation Insurance:
Limits:
Workers Compensation: Statutory for the State of North Carolina
Employers Liability: Bodily Injury by Accident $1,000,000 each accident
Bodily Injury by Disease $1,000,000 policy limit
Bodily Injury by Disease $1,000,000 each employee
10