OCCC Facility Fiber Infrastructure Upgrade

B25003115 OCCC Facility Fiber Infrastructure UpgradeGeneral InformationSolicitation Number
B25003115 version:
04 Status
ReleasedDepartmentCorrections and RehabilitationDivisionAdministrationIslands (where the work/delivery is to be performed)
OahuCategoryGoods and ServicesRelease Date 05/28/2025Amendment Date & Time06/16/2025 02:00 PMAmendment Reason
Addendum A for HIePRO #B2500 is posted, which is a Final Reminder Notice, and includes Option A and Option B Submittal Instructions/Clarifications for the Scope of Work dated June 6, 2025Offer Due Date & Time06/19/2025 02:30 PMDescriptionSITE VISIT IS MANDATORY. The purpose of this project is to install new fiber optic and network cabling infrastructure to support data and voice connectivity for the Assignment Office, Business Office, Business Office Trailer, Captains Office, Mental Health Trailer, and Mauka Dorm. This includes both 6-strand single-mode fiber optic cable runs and a 4-in-1 composite CAT6 aerial drop. The design shall prioritize the reuse of existing conduit infrastructure. New conduit, trenching, or coring shall only be performed if existing pathways are not viable. All patch panels used in this project shall be passthrough patch panels. Deviation from this scope requires approval from the project lead.Contact PersonYamamoto, MarcEmail dcr.bids@hawaii.gov Phone808-587-3464General CommentsThe term of the contract states a six month window for completion of delivery of services. Upon award notification, the awarded vendor must contact the Department with a formal installation timeline schedule. The contract term may change depending upon the vendor's proposed installation timeline, and the vendor's ability to complete the project earlier, or an extension due may be granted pending approval and justification presented to the Department. Procurement OfficerMarc YamamotoAttachments Revised dated June 6 2025 Scope of Work for OCCC Fiber Infrastructure Upgrade.pdf
Addendum A Final Reminder Notice Option A and B Submittal Clarifications.pdf
AG-008 103D General Conditions (1.10.23).pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility
of this Solicitation (Including the appendices and exhibits to this Document, and any other document related
to this Solicitation), to: Yamamoto, Marc.

B25003115 OCCC Facility Fiber Infrastructure UpgradeLine Items

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility
of this Solicitation (Including the appendices and exhibits to this Document, and any other document related
to this Solicitation), to: Yamamoto, Marc.

B25003115 OCCC Facility Fiber Infrastructure UpgradeInstructions

• COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  
• TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
• VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
• OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions.
  
  The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
• QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
• VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
• ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
• HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
• VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
• RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.