VBT Fireworks Request for Proposals
| Location: | Michigan |
|---|---|
| Posted: | Jan 29, 2026 |
| Due: | Feb 19, 2026 |
| Agency: | Van Buren Charter Township |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
| Description | Opening Date | Closing Date |
|
VBT Fireworks Request for Proposals
|
January 29, 2026 4:20 PM | February 19, 2026 1:00 PM |
Attachment Preview
2026 VAN BUREN TOWNSHIP FIREWORKS PROPOSAL
The Charter Township of Van Buren is seeking Requests for Proposals (RFP) for a fireworks display.
_______________________________________________________________
1. PROJECT PURPOSE AND DESCRIPTION
The purpose of this Request for Proposal (RFP) is to solicit proposals from various
candidate organizations, conduct a fair and extensive evaluation based on the criteria
listed herein, and select the candidate who best represents the direction Van Buren
Recreation Department wishes to pursue.
2. EVENT DETAILS
The Fireworks display will take place on: June 27, 2026, at dusk.
Rainout Date: June 28, 2026, at dusk.
Location:10200 Beck Road, Van Buren Township, Mi 48111
Gunnery Range, Adjacent to the Beck Ballfields
Cost: Not to exceed $25,000
Contact: Jennifer Zaenglein jzaenglein@vbtmi.gov 313-215-6314 (cell)
3. SUBMISSION
Bids must be in a sealed envelope and addressed to:
Township Clerk’s Office
Fireworks Display Bid
46425 Tyler Road
Van Buren Township, MI 48111
Posted: January 29, 2026
4. REQUEST FOR PROPOSAL TIMELINE
All proposals in response to this RFP are due no later than 1:00 p.m. EST, February 19,
2026.
Sealed Bids will be opened on February 19, 2026, at 1:00 p.m. EST. Bid interviews may be
conducted. The selection for the winning bidder will be made at a Van Buren Township
Board of Trustees meeting in March of 2026.
The winning bidder will be required to sign a contract with Van Buren Township which is
subject to review by the legal team. Notifications to bidders who were not selected will
be completed after the winning bid is approved.
5. PROPOSAL REQUIREMENTS
Bidders should provide the following items as part of their proposal for consideration:
• Completed Proposal Submission Form
• Description of experience in planning, coordinating, and hosting public fireworks
displays
• List of years of experience
• List of three or more clients who have used your services for fireworks displays in the
past
• Testimonials from past clients
• Acknowledgement of $5,000,000 General Liability Insurance policy and other
required insurance coverage if awarded.
6. PROJECT SCOPE
The scope of this project includes all firework designs, development, licensing,
permitting, day of event unloading/ loading, set up, clean up and organization of
fireworks.
The following criteria must be met:
• 22 - 25 minutes of an outdoor aerial fireworks display.
• Show must be electronically fired.
• Design must be aesthetically pleasing with a variety of firework types and shell
sizes
• The proposal must include a site plan for the launch location.
• The fireworks company must provide all necessary fireworks, display materials
and personnel to perform the fireworks show.
• All fireworks must be loaded and unloaded by the company on the day of the
event.
• All trash must be removed from firing site by the company.
Posted: January 29, 2026
6. PROJECT SCOPE, CONTINUED
The scope of this project includes all firework designs, development, licensing,
permitting, day of event unloading/ loading, set up, clean up and organization of
fireworks.
The following criteria must be met, continued:
• If awarded the bid, the fireworks company must supply:
o $5,000,000 General Liability Insurance and other required insurance
coverage.
o Van Buren Township must be named as an additionally insured and our
language must appear on the insurance endorsement page as follow s:
“The Charter Township of Van Buren, all of its officers, elected officials,
employees, agents, representatives, servants and members of boards,
committees and commissions.”
o Full coverage worker’s compensation as required by State and Federal
Law
• Fireworks Company must Comply with:
o BATFE- Bureau of Alcohol, Tobacco, Firearms, and Explosives
o FAA- Federal Aviation Administration
o NFPA 1123, 1124
o All State and Federal guidelines for firework display
• Fireworks company will apply for all required permits at least one month prior to
event.
• Cost of firework show is not to exceed $25,000.
• Customer will provide:
o Sufficient area for the firework display.
o Minimum spectator set back- to be determined by the Fireworks
Company.
o Protection of the display area.
o A water truck manned by fire personnel will be on site for emergencies.
7. PROPOSAL EVALUATION CRITERIA
Van Buren Township Recreation will evaluate all proposals based on the following
criteria.
• Overall proposal suitability: Proposal must meet the scope and needs included
herein and be presented in a clear and organized manner.
• Organizational Experience: Bidders will be evaluated on their experience as it
pertains to the scope of this project.
Posted: January 29, 2026
• Value and cost: Bidders will be evaluated on the cost of their fireworks display
and number of shells used.
• Technical expertise and experience: Bidders must provide descriptions and
documentation of staff technical expertise and experience.
Van Buren Township reserves the right to reject any and or all bids.
Proposal Submission Form
2026 Van Buren Township Fireworks Show
Company Name:
Contact Name/Title:
Address:
Cell Phone:
Work Phone:
Email Address:
________________________________________
________________________________________
________________________________________
________________________________________
________________________________________
________________________________________
Proposed Cost:
$
______________
Please attach full proposal to this acknowledgement of bid submittal with proposed cost listed
with fireworks options.
The undersigned having carefully read and considered the terms and conditions of the
proposal specifications for the Fireworks display at Beck Ball Fields and being familiar with the
cost of doing the work, does hereby offer to furnish, at the rates hereinafter set forth, all labor,
supplies, necessary tools, to provide insurance, supervision and all other items for the fireworks
display.
By: ____________________________________________ __
(Signature)
________________________
(Date)
Van Buren Township Fireworks Show Request for Proposal:
Deadline 1:00 p.m. EST February 19, 2026
Posted: January 29, 2026
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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* Disclaimer: Information regarding bids, requests for proposals (RFPs), or requests for qualifications (RFQs) is provided on this website only for convenience and does not constitute official public notice. Persons wishing to respond to or inquire about bids, RFPs, or RFQs should contact the appropriate government department.