Gloversville's Vacant Property Clearance Program's clearance, demolition, and removal of blighted buildings

NOTICE TO BIDDERS

Bids will be received by the City of Gloversville City Clerk’s office on November 21, 2025.

Bids will be publicly opened and read aloud at 2:00 PM on the same day. The City strongly encourages Minority and Women owned businesses to bid on this project. The City strongly encourages Section 3 businesses to bid on this project.

Submission of Bid

Each Bid must be submitted in a sealed envelope addressed to:
City of Gloversville City Clerk Office 3 Frontage Road Gloversville, New York 12078

and marked as follows:
92-96 Harrison Street, 5 Hill Street, 40 Beaver Street, 31 South Arlington Avenue, and 102 South Main Street Demolition and Cleanup

The name and address of the bidder is to be clearly marked on the outside of the envelope. If forwarded by mail, the sealed envelope containing the Bid must be enclosed in another envelope addressed to the City of Gloversville at the address noted above.

Bidder assumes the risk of any delay in the mail. All bids received after the designated time stated herein will not be considered and will be returned to the bidder unopened. Attention of bidders is called to the fact that the Contract includes acceptance of non-collusive bidding certificate, and an immunity waiver as required by Sections 103-A and 103-B of the General Municipal Law of New York State.

Key Dates

October 31, 2025 Bid Advertised
November 7, 2025 Mandatory Site Visit, 1:00 PM Local Time at 102 South Main Street
November 13, 2025 Questions Due
November 17, 2025 Addenda Issued
November 21, 2025 Bids Due at 2:00PM at City Clerk’s Office
November 26, 2025 Notice of Intent to Award
December 1, 2025 Complete Contract and Pre-Job Submittals
April 30, 2026 Substantial Completion

Bid Form

All Bids are to be made on the required Bid Form. All blank spaces are to be filled in, in ink or typewritten, and the Bid Form must be fully completed and executed when submitted. Only one copy of the Bid Form is required. Bids by corporations must be executed in the corporate name by the president, vice-president, or other corporate officer (accompanied by evidence of authority to sign). The corporate seal must be affixed and attested to by the Secretary. The corporate address and state of incorporation must be shown. Bids by partnerships must be executed in the partnership name and signed by a partner, whose title must appear under the signature, and the official business address of the partnership must be shown under the signature. All names must be typed or printed below the

signature in the space provided. The Bid shall contain an acknowledgment of receipt of all Addenda.

The intent of the owner is to utilize one contractor for all the controlled demolition and the debris cleanup in order to minimize costs and schedules.

Items to be Included with Bid Form

All Bid Forms are to be accompanied with the following:
? Proof of insurance
? Description of Execution of Work

Prospective bidders are required to submit a detailed description for execution of the work, in accordance with the contract documents. Because of the nature of the project and the potential dangers to be encountered, the City is very interested in how the work is to be accomplished. Safety concerns will figure significantly in the award of this contract. Please prepare your detailed description on your company letterhead and attach it to the bid form BD-1.

? Citations/Violations/Legal Proceedings
Submit a notarized statement describing any citations, violations, criminal charges, or legal proceedings undertaken or issued to the bidder including companies owned by said owner, or owner of the building where contractor was performing work. These citations, violations, criminal charges, or legal proceedings may have been undertaken or issued by any law enforcement, regulatory agency, or consultant concerning performance on abatement contracts within the past three (3) years. Briefly describe the circumstances citing the project and involved persons and agencies as well as the outcome of any actions. Provide a description of any litigation or arbitration proceedings arising out of performance on past projects and any liquidated damages within the past three (3) years.

? Qualifications
Submit three (3) references and three (3) sample projects completed within the past three (3) years.

? Schedule
Prospective bidders are to provide their availability.

Bidding Documents
Copies of Bidding Documents are available at the City Office. Complete sets of Bidding Documents must be used in preparing Bids. Neither the Owner nor the Engineer assumes any responsibility for errors or misrepresentations resulting from the use of incomplete sets of Bidding Documents.

Receipt of Bids

The Owner may waive any informalities or minor defects, reject any or all Bids, or accept any bids deemed to be in the City ’s best interest. Any Bid may be withdrawn prior to the above scheduled time for the opening of the Bids or authorized postponement thereof. No Bidder may withdraw a Bid within 45 days after the actual date of the opening thereof. Should there be reasons why the contract cannot be awarded within the specified period, the time may be extended by mutual agreement between the Owner and the Bidder. Bidders must satisfy themselves of the accuracy of the work required in the Bid
by examination of the site and becoming thoroughly familiar with the Contract Documents including any Addenda. After Bids have been submitted, the Bidder shall not assert that there was a misunderstanding concerning the extent of work or the nature of the work to be done. The failure or omission of any Bidder to do any of the foregoing shall in no way relieve the Bidder from any obligation in respect to his Bid. The Owner reserves the right to reject any and all Bids. A conditional or qualified Bid will not be accepted. The Contract Documents contain the provisions required for the construction of the Project.
Information obtained from an officer, agent, or employee of the Owner or any other person shall not affect the risks or obligations assumed by the Contractor or relieve him from fulfilling any of the conditions of the contract. It shall be the responsibility of each Bidder to call to the attention of the Owner any apparent discrepancy in the Contract Documents or any question of interpretation thereof. Failure to do so constitutes acceptance as written. The apparent silence of the Contract Documents as to
any details or the omission from it of a detailed description concerning any point, shall be interpreted as meaning that only the best commercial practices are to prevail and that only materials and workmanship of first quality are used.

Interpretation and Addenda
All questions about the meaning or intent of the Contract Documents shall be directed in writing to the attention of the Engineer. Interpretations or clarifications considered necessary by the Engineer will be made by written Addenda. The period for questions and issuance of addenda, if necessary, are noted in Key Dates. Only questions answered by formal written Addenda will be binding. Oral and other interpretations or clarifications will be without legal effect. Addenda may also be issued to modify the Bidding Documents as deemed advisable by the Owner or Engineer.

Bid Guarantee
A bid guarantee from each bidder equivalent to five percent of the bid price. The “bid guarantee” shall consist of a firm commitment such as a bid bond, certified check, or other negotiable instrument accompanying a bid as assurance that the bidder shall, upon acceptance of this bid, execute such contractual documents as may be required within the time specified.

Bid Bond
A performance bond on the part of the contractor for 100 percent of the contract price is required. A “performance bond” is one executed in connection with a contract to secure fulfillment of all contractor’s obligations under such contract.

Performance and Payment Bonds
A payment bond on the part of the contractor for 100 percent of the contract price is required. A “payment bond” is one executed in connection with a contract to assure payment as required by statute of all persons supplying labor and material in the execution of the work provided for in the contract.

Execution
The party to whom the contract is awarded will be required to execute the Agreement and provide insurances within ten (10) working days from the date when the Notice of Award is delivered to the Bidder. The Notice of Award shall be accompanied by the necessary Agreement and Bond forms. In case of failure of the Bidder to execute the Agreement, the Owner may at his option consider the Bidder in default, in which case the Bid Bond accompanying the proposal shall become the property of the Owner. The Owner within seven (7) working days of receipt of acceptable Insurances and Agreement signed by
the party to whom the Agreement was awarded shall sign the Agreement and return to such party an executed duplicate of the Agreement. Should the Owner not execute the Agreement within such period, the Bidder may by written notice withdraw his signed Agreement. Such notice of withdrawal shall be effective upon receipt of the notice by the Owner. The Notice To Proceed shall be issued within ten (10) working days of the execution of the Agreement by the Owner. Should there be reasons why the Notice To Proceed cannot be issued within such period, the time may be extended by mutual agreement
between the Owner and the Contractor. If the Notice To Proceed has not been issued within the ten working day period or within the period mutually agreed upon, the Contractor may terminate the Agreement without further liability on the part
of either party. The Owner may make such investigations as he deems necessary to determine the ability of the Bidder to perform the Work, and the Bidder shall furnish to the Owner all such information and data for this purpose as the Owner may request. The Owner reserves the right to reject any Bid if evidence submitted by, or investigation of, such Bidder fails to satisfy the Owner that the Bidder is properly qualified to carry
out the obligation of the Agreement and to complete the Work contemplated therein. All applicable laws, ordinances, and the rules and regulations of all authorities having jurisdiction over construction of the Project shall apply to the contract throughout. No charge will be allowed for federal, state, municipal sales and excise taxes from which the Owner is exempt.

Information
For further information and bid documents, contact the Gloversville City Clerk’s Office either by email at Cityclerk@cityofgloversville.com or by calling at 518-773-4542.