Community Tree Planting Project RFQ

Location:	Minnesota
Posted:	Dec 10, 2025
Due:	Jan 5, 2026
Agency:	City of Roseville
Type of Government:	State & Local
Category:	F - Natural Resources and Conservation Services
Publication URL:	To access bid details, please log in.

Attachment Preview

City of Roseville

Request for Quotations (RFQ)

Community Tree Planting Grant Project – EAB Mitigation

General Information

1. The City of Roseville is soliciting quotations for tree removal and planting services

related to the Community Tree Planting Grant awarded by the Metropolitan Council.

2. The agreement will cover work completed within the grant project activity period

(January 2026 – June 2027).

3. The City reserves the right to reject any and all quotations and to award work in the

best interest of the City.

4. The City may cancel the agreement at any time, for just cause, upon 10 days written

notice.

5. Contractors must have a minimum of five (5) years’ municipal experience in tree

removal and planting, a Roseville tree license, and an ISA certified arborist

managing the project.

6. Contractors must comply with all applicable state/local requirements, including

Minn. Stat. §471.345 (procurement) and §§177.41–177.44 (prevailing wage, if

applicable)

Scope of Work

The project includes:

I. Tree Removal & Disposal: Approximately 199 ash trees identified as hazards near

public use areas. Many of the trees are located in wooded areas adjacent to

pathways or other public spaces.

All logs and branches should be disposed of by the contractor in accordance with

city and county ordinances. Stump grinding to 6” below grade is required for trees in

turf areas. Stump grinding should be included in pricing for accessible trees.

II. Tree Planting: Planting approximately 200 climate-adapted trees in identified

census block groups (extreme heat and high community vulnerability areas). The

following species/quantities are estimated for replanting

o 1 inch caliper bare root or potted conifer trees

o Approved species: Allegheny Serviceberry, American Basswood, American Elm, Bitternut Hickory, Bur

Oak, Downy Serviceberry, Hackberry, Honeylocust, Ironwood, Kentucky Coffeetree, River Birch,

Shagbark Hickory, Swamp White Oak, White Oak, White Pine

City of Roseville

Request for Quotations (RFQ)

Community Tree Planting Grant Project – EAB Mitigation

o Includes site prep, following planting best practices, staking, bark protection, and watering for the

warrantee period

III. Notification: Contractor must provide notification to homeowners adjacent to right

of way trees a minimum of 25 days prior to planting and be able to process “opt

outs.” Approximately 67 of the proposed 200 trees will be planted in rights of way.

IV. Maintenance/Warranty: Contractor responsible for watering and maintaining

planted trees for one year. Dead trees must be replaced during warranty.

V. Planning and Authorization: Contractor must provide a monthly planting and

removal plan and have signed approval prior to undertaking the work

VI. Reporting: Contractor must provide species, locations, and counts of trees

removed/planted with invoices, in a format acceptable for grant reimbursement.

VII. Volunteer/Community outreach: Use of volunteers for program implementation

(Planting) and community engagement.

Selection Criteria

Evaluation Category Description

Weight

Cost Proposal

Overall cost of services, including removal, disposal,

planting, maintenance, and any additional charges.

Preference will be given to proposals offering the lowest 50%

responsible and responsive bid that meets project

specifications.

Experience and

Qualifications

Demonstrated municipal experience in tree removal and

planting, including successful completion of similar

projects. Experience working in natural or wooded areas

20%

will be viewed favorably.

Ability to complete the project within the required

Project Approach and

Capacity

timeframe; adequacy of staffing, equipment, and logistics

to manage removals, plantings, and warranty work

15%

efficiently.

City of Roseville

Request for Quotations (RFQ)

Community Tree Planting Grant Project – EAB Mitigation

Evaluation Category Description

Weight

Species Procurement Demonstrated ability to procure healthy, climate-adapted

and Quality

tree stock in sufficient quantities; clear plan for warranty 10%

Assurance

and replacement of dead trees.

Communication and

Coordination

Approach to homeowner notification, public

communication, and responsiveness to City project

management requirements.

Proposals will be scored by City of Roseville staff. The City reserves the right to consider

additional factors in the best interest of the project and community. The City may reject any

or all quotations and select the proposal that provides the best overall value to the City.

City of Roseville

Request for Quotations (RFQ)

Community Tree Planting Grant Project – EAB Mitigation

Submission Instructions

Quotations must be submitted by January 5, 2026 to:

City of Roseville – Parks and Recreation Department

Attn: Danielle Christensen

2660 Civic Center Drive

Roseville, MN 55113

Email: danielle.christensen@cityofroseville.com

Questions on the RFQ must be submitted in writing to zoe.olson@cityofroseville.com

Quote Form (to be returned with submission)

General

• What is your capability (staffing levels, equipment, etc) to complete this project on

time and within the budget you are proposing?

• Please list examples of successful municipal tree work completed in the past 3

years. Include any work completed in wooded and/or natural areas.

• Please provide examples of successful volunteer management and engagement on

similar projects.

Item I – Tree Removal & Disposal (with 6” depth stump grind)

• Accessible Trees: Cost per DBH inch:

o 0–6”

o 7–12”

o 13–18”

o 19–24”

o 25–30”

o 30”+

City of Roseville

Request for Quotations (RFQ)

Community Tree Planting Grant Project – EAB Mitigation

• Limited Access: Cost per DBH inch

o 0-6”

o 7-12”

o 13-18”

o 19’24”

o 25-30”

o 30”+

Item II – Tree Planting

• Cost per tree (Section II) including watering, maintenance, and warranty

o Per tree:

o Lump sum for 200 trees:

o Cost of resident notification and coordination (per boulevard tree):

• Where will you source your trees?

• How will you ensure that you can procure the number of trees?

• What experience do you have in resident notification/engagement?

Item III – Other Charges

• Any other charges for planning, mobilization, etc., not outlined above (lump sum for

the whole project of 199 removals, 200 plantings)?

• Are there any unforeseen conditions that could result in deviation from the above

quoted price? If so, what are they and how will these be communicated and

negotiated?

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Community Tree Planting Project RFQ

Attachment Preview

See also