Request for Proposal: Integrated Pest Management

Issue Date: April
Proposal Due Date: 4/24/2026 at 2:00 p.m.
Project Award Date: 5/18/2026
Bid Duration: To remain in effect through June 30, 2029. We reserve the right to
extend the bid provided price remains stable.

Mandatory Pre-Bid Meeting: There will be a mandatory pre-bid meeting on April 13, 2026, 10:00 a.m at the Midland Public Schools Maintenance Shop (811 George St, Midland Michigan 48640). Building maps will be sent to contractors at this time. Please enter through the Transportation Public Entrance indicated above the door. Contractor holding current contract will not be required to attend.

Bid Submission: All bids must be submitted on the attached bid form (linked below in RFP packet) and signed by the bidder.

One (1) copies of the bid form should be addressed to the attention of:

Midland, Michigan 48640-5417

One (1) copy of the bid form should be retained for your files.  Questions should be referred to Michael Moeggenberg, Director of Facilities and Operations at 989-923-5035 or moeggenbergmj@midlandps.org .

Scope of Work

Midland Public Schools is requesting bids for an Integrated Pest Management program. Integrated
Pest Management (IPM) is a pest management strategy that focuses on long-term prevention or
suppression of pest problems with minimum impact on human health and environment. The Michigan
Pesticide Control Act, as outlined in P.A. 171 and Regulations 636 and 637 now require all schools to
adopt such a program. Midland Public Schools adopted this policy on June 12, 1995.
A site inspection may be conducted after the pre-bid meeting. If you plan to inspect the buildings,
arrangements must be made ahead of time by calling Michael Moeggenberg, 989-923-5035. A building
list will be issued at the pre-bid meeting. See RFP packet for minimum specifications for IPM services.

Taxes: Prices quoted should exclude State and Federal taxes.

Withdrawal: No proposal may be withdrawn for a period of ninety (90) days after public op ening.

Right to Reject: W e reserve the right to accept or reject your proposal, waive any irregularities therein, and to award the contract to other than the low bidder in the best interest of Midland Public Schools. The district reserves the right to accept a vendor’s offer to provide services for subsequent years following a successful bidding procedure, if services have been satisfactory and prices do not increase. Requests by competitive vendors to re-open bidding will be accepted by the district after one year, but not effIBective before the conclusion of the latest contract.

It shall be the bidder’s responsibility to read this entire document, review
all enclosures and attachments, and comply with all requirements
specified within.

Bids received after the scheduled opening time will not be accepted and
will be returned to the bidder unopened.

Telephonic or faxed bids will not be accepted.

Proposals must be submitted in a sealed envelope labeled “Integrated Pest
Management” by the time and date due. To ensure confidentiality of
proposals, faxed or e-mailed proposals will not be accepted.

Proposals will be dated, stamped/signed in the Maintenance Department
Office in order to be considered. Normal business hours are 7:00 a.m. to
3:30 p.m., Monday through Friday.

Proposals received after the due date (April 24, 2026, at 2:00 p.m.) will be
returned unopened.

Bidders assume the risk of any delay in the mail or in the handling of the
mail by employees of the school district. Whether sent by mail or by
means of personal delivery, the bidder assumes responsibility for having
the bid deposited on time at the place specified. Vendors are strongly
encouraged to submit proposals before the due date to avoid the
possibility of missing the due date because of unforeseen circumstances.

The Contractor will provide the District with insurance certificates before
the Contractor begins providing services and annually thereafter. These
certificates of insurance shall be submitted to the District’s Maintenance
Department.

Please retain one copy of the bid forms for your records and return the
other to Midland Public Schools.