2026-23: Roadside Litter- I-20 Interchange

CITY OF COVINGTON
REQUEST FOR PRICING
ROADSIDE LITTER, TRASH & DEBRIS
CLEANUP SERVICES
ANNUAL CONTRACT
Bid No. 2026-23
Issue Date: September 11, 2026
City of Covington - Roadside Litter, Trash & Debris Cleanup Services

INTRODUCTION:
The City of Covington is soliciting sealed bids from qualified contractors to provide recurring roadside litter, trash,
debris, and related cleanup services along designated City roadways and at designated Georgia Department of
Transportation (GDOT) interstate interchange/right-of-way locations. The intent of this annual contract is to
provide dependable routine removal of litter and municipal solid waste while maintaining safe operations, proper
disposal practices, and consistent documentation.
The work is divided into separately priced and separately awardable schedules. Bid Schedule A covers designated
City roadway segments. Bid Schedule B covers designated GDOT right-of-way/interchange locations. The City
may award Schedule A only, Schedule B only, both schedules to one Contractor, or the schedules to different
Contractors, as determined to be in the City's best interest.
SCOPE OF WORK:
The Contractor shall furnish all labor, supervision, equipment, vehicles, materials, permits, safety devices, traffic
control, hauling, disposal, and incidentals necessary to perform the services. Routine services include:
* Collecting litter, trash, debris, and other municipal solid waste from the designated service areas.
* Bagging, loading, hauling, and legally disposing of all collected material at an appropriate disposal facility.
* Removing ordinary roadside debris that can be safely and legally handled by the Contractor's personnel and
equipment.
* Providing all required personal protective equipment, high-visibility apparel, warning devices, signs, cones,
vehicle lighting, and other safety equipment.
* Coordinating work with the City's schedule and with other City or GDOT activities when necessary.
* Leaving each serviced roadway, interchange, and work area in a clean and orderly condition.
BID SCHEDULE A - CITY ROADWAY LITTER CLEANUP
Schedule A consists of monthly litter, trash, and debris cleanup along the eight City roadway segments identified in
Exhibit A. Each listed segment shall be priced separately on a per-service basis. The price for each segment shall
include complete cleanup of both sides of the roadway and the associated accessible public right-of-way within the
identified segment limits.
The City has measured the eight roadway segments at a combined 49,603 centerline feet, or approximately 9.395
centerline miles. Centerline mileage is used to describe and administer the City roadway work. One centerline mile
means one mile of roadway measured along its centerline, with cleanup of both sides of that roadway included in
the service.
BID SCHEDULE B - GDOT RIGHT-OF-WAY / INTERCHANGE LITTER CLEANUP
Schedule B consists of litter, trash, and debris cleanup at three designated I-20 interchange areas. Each interchange
shall be priced separately on a per-interchange, per-service basis. Bidders shall provide pricing for two service-
frequency alternatives: (1) monthly service, twelve (12) services per year; and (2) twice-per-month service, twenty-
four (24) services per year. The City will select the desired frequency at award or as otherwise provided by the
Contract.
Unless specifically excluded, the per-service price for each GDOT interchange shall include the entire defined
service area, including entrance and exit ramps, ramp shoulders, gore areas, medians, accessible GDOT right-of-
way, and applicable bridge/overpass areas. Where the crossing roadway passes over I-20, the surface of the
bridge/overpass is included. Where the crossing roadway passes beneath I-20, the roadway, shoulders/right-of-way,
City of Covington - Roadside Litter, Trash & Debris Cleanup Services

and accessible areas beneath the bridge are included. The Park & Ride area is excluded from this contract and will
continue to be maintained by City staff.
ACCESSIBLE RIGHT-OF-WAY:
For purposes of Schedule B, "accessible right-of-way" means areas that can be accessed and serviced safely and
lawfully using the Contractor's personnel, vehicles, equipment, and required traffic-control measures. The
Contractor shall not enter an area when conditions create an unreasonable safety hazard or when additional lane
closures or traffic-control measures beyond those contemplated by the Contract would be required. Such conditions
shall be promptly reported to the City. This provision does not relieve the Contractor of responsibility for safely
servicing the areas included in the defined interchange limits using appropriate routine traffic-control and safety
measures.
GENERAL REQUIREMENTS:
* Personnel shall be qualified, properly supervised, and sufficient in number to perform the work safely,
timely, and professionally.
* Personnel shall maintain a clean, neat, and professional appearance while performing work under this
Contract.
* Clothing shall be appropriate for roadside litter collection and the work being performed and shall be
reasonably clean and free from excessive stains, rips, tears, or other conditions that present an
unprofessional appearance.
* All clothing and footwear shall also comply with applicable safety requirements.
* Required personal protective equipment and high-visibility apparel shall be worn at all times when required
by the work location or applicable safety standards.
* The Contractor shall comply with applicable federal, state, local, and GDOT requirements, including
applicable permits, licenses, safety requirements, and lawful disposal requirements.
* The Contractor shall protect the traveling public, adjacent property, utilities, landscaping, drainage
facilities, signs, guardrails, and other infrastructure.
* Routine hauling, disposal, labor, supervision, equipment, traffic control, and incidentals shall be included in
the applicable bid price unless specifically identified as an additional service.
* Quantities and route measurements are estimates. The City may increase, decrease, add, delete, or
temporarily suspend work according to its needs.
* No work outside the recurring scope shall be billable unless authorized in writing by the City.
CONSTRUCTION-ZONE EXCLUSION:
If a listed area or portion thereof is under construction and located inside orange construction barrels, cones,
barricades, fencing, or other marked construction-control devices, the Contractor shall not be required to enter or
clean that portion unless the City provides written direction establishing a safe special-cleanup arrangement. Such
excluded area will not be considered a missed service or performance deficiency.
ACKNOWLEDGEMENT OF RFP:
Each potential respondent should acknowledge receipt of the RFP by email no later than October 6, 2026, and
identify its primary point of contact for future notices and addenda.
City of Covington - Roadside Litter, Trash & Debris Cleanup Services

PRE-BID MEETING:
A pre-bid meeting will be held at 2:00 pm local time on Tuesday October 6, 2026, at 2116 Stalling Street
Covington, GA 30014. Attendance is NON-MANDATORY. Oral statements are not binding; changes or
clarifications will be issued by written addendum.
COMMUNICATIONS:
The City Contact will serve as the sole point of contact for this solicitation. All questions and RFIs shall be
submitted in writing and reference this RFP.
Mr. Lee Harvey
Public Works Director
City of Covington
2194 Emory Street
Covington, GA 30014
Phone: (770) 385-2000
Email: lharvey@cityofcovington.org
Except for the City Contact or specified delegates, respondents shall not contact City staff, administration, or public
officials concerning this solicitation during the procurement process. Violation may result in disqualification.
PROCUREMENT SCHEDULE:
Issue RFP September 11, 2026
Pre-Bid Meeting October 6, 2026, 2:00 pm
Last Date for RFI October 13, 2026 by 3:00 pm
Last Date for Addendum October 20, 2026 by 5:00pm
Bid Due / Public Opening November 3, 2026, 10:00am
SUBMISSION REQUIREMENTS:
Submit one (1) hard copy and one (1) digital copy on a USB thumb drive in PDF format to:
City of Covington
Attn: Maranna Gilbert
Purchasing Department
2194 Emory Street NW
Covington, GA 30014
The sealed package shall be clearly marked "Request for Pricing - Roadside Litter, Trash & Debris Cleanup
Services Annual Contract - Bid No. 2026-23 by 10:00 am on Tuesday, November 3, 2026. Late bids will be
deemed non-responsive.
The submittal packet shall include:
1. Completed Bid Forms / Pricing Schedules for the schedule(s) being bid.
2. Georgia Business License.
3. Evidence of required insurance.
4. Statement of experience and qualifications, including similar municipal, roadside, or public works work.
5. At least three references for similar work.
6. Description of proposed staffing, vehicles, equipment, traffic-control approach, and disposal method/facility.
City of Covington - Roadside Litter, Trash & Debris Cleanup Services

7. Non-Collusion Affidavit.
8. Certification Regarding Non-Segregated Facilities.
9. Contractor Certification Statement.
10. Contractor Affidavit - E-Verify, as applicable.
EVALUATION AND AWARD:
Award is intended to be made to the most responsive and responsible bidder for each schedule or combination of
schedules that the City determines to be in its best interest. The City may evaluate Schedule A and Schedule B
separately. For Schedule B, the City may select either the monthly or twice-per-month service alternative.
Conditional bids are not acceptable except for the pricing alternatives expressly requested by this RFP.
The City reserves the right to reject any or all bids, waive technicalities, informalities, and minor irregularities,
investigate bidder qualifications and references, and award all, part, or none of the work to one or more bidders.
Estimated quantities and expenditures are not guaranteed.
GENERAL INFORMATION:
RECEIPT OF BID:
No bid received after the stated deadline or at a place other than the stated location will be considered. The City
assumes no responsibility for premature opening of a package not properly addressed and identified.
WITHDRAWAL OF BID:
A bidder may withdraw its bid before the due date by written request to the Purchasing Department. Bids may not
be withdrawn for sixty (60) days after the due date.
REJECTION OF BID:
The City may reject any and all bids and may reject a bidder that has been delinquent or unfaithful in a formal City
contract. The City will consider business integrity, financial resources, facilities, experience, and demonstrated
ability to perform.
DOCUMENTS DEEMED PART OF CONTRACT:
The notice, solicitation, instructions, general and special conditions, scope, bid forms, certifications, exhibits, and
addenda, if any, shall be deemed part of the resulting contract.
GOVERNING LAW:
The contract shall be governed by and construed in accordance with the laws of the State of Georgia.
ERRORS AND OMISSIONS:
The bidder shall promptly notify the City of any apparent error, omission, conflict, or ambiguity and shall not take
advantage of such conditions.
RECORDS AND AUDIT:
The successful Contractor shall maintain complete records related to the contract for at least three (3) years after
final payment and make them available to the City upon reasonable written request.
City of Covington - Roadside Litter, Trash & Debris Cleanup Services

TERMS AND CONDITIONS:
I. Contract Term and Commencement
The initial contract term shall be one (1) year beginning on the effective date established by the City. The
Contractor shall be prepared to commence work within ten (10) calendar days after written Notice to Proceed
unless otherwise directed.
II. Renewal
The contract may include up to four (4) additional one-year renewal options, subject to City approval. Renewal
pricing adjustments are not automatic. If permitted, a requested annual adjustment shall be submitted in writing at
least thirty (30) days before renewal and may be based on CPI-U, not to exceed four percent (4%) in any renewal
year.
III. Changes in Work
The City may add, delete, modify, or temporarily suspend routes, mileage, service areas, or frequencies through
written direction, purchase order, or change order. Any adjustment in compensation shall be agreed to in writing
before additional work is performed, except urgent work specifically authorized by the City in writing.
IV. Suspension and Termination
The City may suspend all or a portion of the work when necessary. The City may terminate for cause for persistent
failure to perform, unsafe operations, damage to property, failure to maintain insurance or permits, or violation of
law. The City may terminate for convenience upon thirty (30) days' written notice. Payment will be limited to
authorized services satisfactorily performed.
V. Payment and Invoicing
Payment shall be made only for completed and accepted work. Monthly invoices shall identify each roadway
segment or interchange serviced, date of service, applicable per-service price, approved additional services or
change-order work, and total amount due.
VI. Traffic Control and Safety
The Contractor is responsible for employee and public safety. Traffic control shall conform to the current Manual
on Uniform Traffic Control Devices (MUTCD), Part 6, and applicable GDOT requirements for work within GDOT
right-of-way. The Contractor shall furnish all cones, signs, warning devices, high-visibility apparel, vehicle
lighting, and other safety devices necessary for routine work. Routine traffic control and safety costs are incidental
to the applicable bid price.
VII. Disposal
All collected material shall be transported and disposed of lawfully. Routine hauling, tipping, and disposal costs for
material ordinarily encountered shall be included in the applicable bid price. Suspected hazardous materials, large
illegally dumped items, dead animals, or extraordinary waste that cannot reasonably or legally be handled as
routine litter shall be reported to the City and shall not be removed without City direction.
VIII. Disposal Documentation
The Contractor shall provide copies of landfill, transfer station, or other approved disposal facility receipts and/or
weight tickets for all waste collected and disposed of under this Contract. Documentation shall identify, to the
extent provided by the disposal facility, the date of disposal, disposal facility, and weight or quantity of material
disposed. Copies shall be submitted with the Contractor's monthly invoice and shall be used by the City to verify
lawful disposal and maintain waste quantity and statistical records. Failure to provide required disposal
documentation may result in withholding payment until satisfactory documentation is received.
City of Covington - Roadside Litter, Trash & Debris Cleanup Services

IX. Insurance
The Contractor shall maintain Commercial General Liability of not less than $1,000,000 per occurrence and
$2,000,000 aggregate; Commercial Automobile Liability of not less than $1,000,000; Workers' Compensation as
required by Georgia law; and Employer's Liability of not less than $1,000,000. Certificates shall name the City as
certificate holder and, where appropriate, additional insured.
X. Independent Contractor / Indemnification
The Contractor is an independent contractor and is solely responsible for its employees, agents, means and
methods, supervision, taxes, insurance, vehicles, and equipment. To the extent permitted by law, the Contractor
shall defend, indemnify, and hold harmless the City, its elected officials, officers, employees, representatives, and
agents from claims arising from the Contractor's negligent acts, omissions, or performance.
XI. Subcontracting
The Contractor shall not subcontract, transfer, assign, or otherwise dispose of any material portion of the contract
without prior written City consent. Any approved subcontractor remains subject to applicable contract
requirements.
XII. Hours of Operation
Unless otherwise approved in writing, work shall be conducted between 8:00 a.m. and 5:00 p.m., Monday through
Friday. Weekends, holidays, or alternate-hour work requires prior City approval.
XIII. Documentation and Acceptance
The Contractor shall maintain service records and, when requested, provide before-and-after photographs or other
documentation sufficient to verify completion. All work is subject to inspection and acceptance by the City's
designated representative.
City of Covington - Roadside Litter, Trash & Debris Cleanup Services

EXHIBIT A - BID SCHEDULE A: CITY ROADWAY SERVICE AREA AND
PRICING
The following City roadway segments shall be serviced monthly. Each segment price shall include litter, trash, and
debris pickup from both sides of the roadway and associated accessible City right-of-way within the listed limits.
The centerline lengths are City-provided measurements and are used to define the work and support future unit-
price adjustments.
No. Roadway Beginning Ending Centerline Centerline Price /
Feet Miles Service
1 City Pond Alcovy Road Dead End 6,757 1.280 $________
Road
2 Old Atlanta Emory Street City Limits 6,895 1.306 $________
Highway
3 Turner Lake Highway 278 Highway 81 6,367 1.206 $________
Road
4 Brown Turner Lake City Limits 5,405 1.024 $________
Bridge Road Road
5 Jackson The Bypass The Eternal 10,864 2.058 $________
Highway Flame
6 Petty Street Old Jackson Misty Lane 3,270 0.619 $________
7 West Street Highway 278 Highway 81 3,125 0.592 $________
8 Washington Flat Shoals Emory Street 6,920 1.311 $________
Street
TOTAL 49,603 9.395 $________
Total Monthly Service Price (all eight segments): $________________
Total Annual Price - 12 Services: $________________
SCHEDULE A - ADDITIONAL / OPTIONAL UNIT PRICING
The following prices shall apply only to additional work specifically authorized by the City in writing. These prices
do not replace the individual per-service prices for the eight recurring roadway segments above.
Description Unit Bid Price
Additional City-authorized Centerline Mile $________
roadside cleanup (both sides
included)
City-authorized median / center- Centerline Mile $________
road cleanup
Emergency / special cleanup Crew Hour $________
labor
City of Covington - Roadside Litter, Trash & Debris Cleanup Services

EXHIBIT B - BID SCHEDULE B: GDOT INTERCHANGE SERVICE AREAS
AND PRICING
The following GDOT interchange locations shall be priced separately from Schedule A. The Contractor shall
provide a per-service price for each interchange for both requested frequency alternatives. Each per-service price
shall include all areas within the applicable service-area definition, routine traffic control, labor, equipment,
hauling, disposal, and incidentals.
Location B-1 - I-20 at Turner Lake Road / Access Road / U.S. Highway 278
The service area shall include the entire interchange area, including all associated entrance and exit ramps, ramp
shoulders and accessible rights-of-way, gore areas, medians, bridge/overpass surfaces, and other accessible GDOT
right-of-way. The service area shall also include both sides of U.S. Highway 278 and all associated medians within
the defined limits, beginning at the entrance to LongHorn Steakhouse on the east and extending west to the
intersection of the I-20 eastbound exit ramp with U.S. Highway 278. These limits are inclusive. The Park & Ride
area is specifically excluded.
Location B-2 - I-20 at Alcovy Road
The service area shall include the entire interchange, including all entrance and exit ramps, ramp shoulders and
accessible rights-of-way, gore areas, medians, and other accessible GDOT right-of-way. It shall also include both
sides of Alcovy Road, associated medians and accessible right-of-way between the I-20 exit and entrance ramps,
including the portion of Alcovy Road passing beneath the I-20 overpass bridge. All described areas are included in
the per-service price.
Location B-3 - I-20 at State Route 142 / Industrial Park Boulevard
The service area shall include the entire I-20/SR 142 interchange, including all associated entrance and exit ramps,
ramp shoulders and accessible rights-of-way, gore areas, medians, the SR 142 bridge/overpass surface, and other
accessible GDOT right-of-way. The service area shall include both sides of SR 142, associated medians, and
accessible right-of-way extending south to the intersection of Lochridge Boulevard. The service area shall also
include Industrial Park Boulevard extending north to its intersection with Hazelbrand Road, including both sides of
the roadway, associated medians, and accessible right-of-way. All described areas are included in the per-service
price.
SCHEDULE B PRICING
GDOT Location Price / Service Annual - Monthly Price / Service Annual -
(12) Twice/Month (24)
B-1 I-20 at Turner $________ $________ $________ $________
Lake Rd / Access
Rd / US 278
B-2 I-20 at Alcovy $________ $________ $________ $________
Road
B-3 I-20 at SR 142 / $________ $________ $________ $________
Industrial Park Blvd
TOTAL $________ $________ $________ $________
SCHEDULE B
The City may select either the monthly or twice-per-month alternative. Bidders shall complete both alternatives for
each interchange being bid.
City of Covington - Roadside Litter, Trash & Debris Cleanup Services

EXHIBIT C - SPECIAL CONDITIONS
1. Right-of-Way and Access
The Contractor shall remain within public rights-of-way and City-authorized or GDOT-authorized work
areas. Entry onto private property is prohibited unless specifically authorized or coordinated through the
City.
2. GDOT Right-of-Way Safety
Work within GDOT right-of-way shall be conducted in accordance with applicable GDOT requirements and the
current MUTCD. The Contractor shall plan its operations around interstate ramps, high-speed traffic, gore areas,
medians, bridge/overpass areas, and other roadway conditions and shall provide the personnel, vehicles, equipment,
warning devices, and routine temporary traffic control necessary to safely perform the contracted work.
3. Bridge and Underpass Areas
Bridge and overpass areas are part of the defined GDOT interchange service areas when applicable. Where a
crossing roadway passes over I-20, the roadway surface of the bridge/overpass and associated accessible areas are
included. Where a crossing roadway passes under I-20, the roadway, shoulders/right-of-way, medians where
applicable, and accessible areas beneath the bridge are included.
4. Hazardous or Extraordinary Materials
Suspected hazardous waste, chemicals, sharps, large appliances, unusual quantities of tires, dead animals, or other
extraordinary material shall be reported promptly to the City. The Contractor shall not handle material for which it
lacks required training, permits, or equipment.
5. Existing Utilities and Structures
Work around signs, drainage structures, utilities, mailboxes, landscaping, guardrails, fences, and other
improvements shall be performed carefully. The Contractor is responsible for damage caused by its operations.
6. Service Notification
The Contractor shall provide the City a proposed service schedule and notify the designated City representative of
material changes or delays.
7. Missed or Deficient Service
If the City determines that a route, interchange, or material portion thereof was missed or inadequately serviced, the
Contractor shall promptly correct the deficiency at no additional charge when within the contracted scope.
8. Changes in Route Mileage or Service Area
The City may field-verify roadway limits, centerline mileage, and interchange service boundaries. Permanent
changes shall be documented in writing. Additional City roadway work may be compensated using the Schedule A
additional centerline-mile unit price; other changes shall be handled by written amendment, purchase order, or
change order as applicable.
City of Covington - Roadside Litter, Trash & Debris Cleanup Services