Food and Supply Items

Location:	California
Posted:	Apr 22, 2026
Due:	Apr 24, 2026
Agency:	Sylvan Union School District
Type of Government:	State & Local
Category:	73 - Food Preparation and Serving Equipment 89 - Subsistence (Food)
Publication URL:	To access bid details, please log in.

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Sylvan Union School District

RFP# 2026/27-1

Sylvan Union School District

REQUEST FOR PROPOSALS

RFP NO. 2026/27-1

FOOD AND SUPPLY ITEMS

March 12, 2026

Page 1 of 42

This institution is an equal opportunity provider

Sylvan Union School District

RFP# 2026/27-1

NOTICE CALLING FOR PROPOSALS

RFP No. 2026/27-1

NOTICE IS HEREBY GIVEN that the Board of Education of the Sylvan Union School District is requesting

proposals for FOOD AND SUPPLY ITEMS.

Companies interested in bidding can request a proposal packet by calling the Sylvan Union School District

Nutrition Services Department at 209-574-5607 between the hours of 7:00 am to 4:00 pm Monday – Friday or by

coming to the Sylvan Union School District Nutrition Services Department at 1300 E. Rumble Road Modesto, CA

95355. Each proposal must conform and be responsive to the required documents.

Proposals must be delivered in sealed envelopes marked “RFP No. 2026/27-1 FOOD AND SUPPLY ITEMS” to

the Sylvan Union School District Nutrition Services Department 1300 E. Rumble Road Modesto, CA 95355, up

to, but no later than, 12:00 pm, April 24, 2026. All proposals must be submitted on forms furnished by the

District.

The Board of Education of the Sylvan Union School District reserves the right to accept or reject any and all

proposals or parts thereof, to be the sole judge as to the merits and qualifications of all proposals, to waive any

informality in a proposal, not necessarily accept the lowest proposal of any offered if it is in the best interest of the

District. Design, specifications, service, delivery, and quality may be considered in making selections.

Page 2 of 42

This institution is an equal opportunity provider

Sylvan Union School District

RFP# 2026/27-1

NOTICE OF INTENT

It is the intent of the Sylvan Union School District Nutrition Services Department to award one or more contract(s)

as a result of this Request for Proposals (RFP). Products and/or services considered for award shall equal or exceed

a minimum quality level of industry standards as defined within this RFP, and shall comply with all applicable

federal, state, and local technical, environmental, and performance standards and specifications.

DEFINITIONS: In this RFP and in the Contract, the following terms are defined as follows:

A. Best Value” means the method by which a contract, if any, is awarded, in accordance with applicable laws,

rules, and regulations. Best Value includes multiple parameters, including experience, references, quality of

Vendor’s product(s) and/or services, and price.

B. “Contract” means an agreement entered into between the District and a vendor as a result of this RFP. The

Contract consists of the Request for Proposals, including all Addenda, Vendor’s Proposal that is satisfactory to

the District, and the District’s Contract form(s), which may include, but are not limited to, a written contract, an

agreement letter, or a purchase order.

C. “District” refers to the Sylvan Union School District.

D. “Proposer” refers to the person/firm that submits the proposal to this RFP. Term “Bidder” may also be used.

E. “Project” means the Scope of Work for furnishing goods and services as outlined in this RFP.

F. “Proposal” refers to the documents submitted by a Proposer that addresses the scope and requirements of this

RFP.

G. “RFP” refers to this Request for Proposals.

H. “Responsible Vendor” means a vendor with adequate financial resources (or the ability to obtain such

resources), who can comply with the delivery requirements, and who is a qualified and established firm

regularly engaged in the type of business that provides the goods and/or services herein.

I. “Responsive Proposal” refers only to those proposals that comply with all material and administrative aspects

of this RFP.

J. “Vendor” refers to the person(s)/entity (ies) to whom a contract is awarded pursuant to this RFP.

K. Singular terms shall include the plural and vice versa. A gender reference includes all genders.

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This institution is an equal opportunity provider

Sylvan Union School District

RFP# 2026/27-1

Dear Vendor,

The Sylvan Union School District Nutrition Services Department is pleased to provide you with document

forms enabling you to respond to this year’s grocery products and related items proposal.

The bidding documents in the packet include:

• Document Check-off for Vendors – Signed & Dated

• Notice Inviting Proposals

• Instructions & Information for Proposers

• General Conditions

• Vendor Questionnaire

• Proposer Criteria Form

• Proposal Form

• Non Collusion Declaration – Notary is not required

• Certificate And Disclosure Statements (2)

o Certificate Regarding Lobbying

o Suspension And Debarment Certification

• Iran Contracting Act

• Contractor’s Certification – Regarding Drug-Free Workplace

• Contractor’s Certification – Alcoholic Beverage and Tobacco- Free Workplace

• Contractor’s Certification – Worker Compensation

• Clean Air and Water Certification

• Certification for Buy American Provision

• Printed Price Worksheet - Prices

• USB Flash Drive – Proposer is to provide and submit which includes Proposal Price Spreadsheet/Prices.

Please take special notice of all the terms and conditions in the proposal document in order to be successful

Proposer. A document check off sheet has been included to assist you.

Thank you for taking the time to earn our business. We hope many of you are successful in your proposal and that

we will enjoy a mutually profitable relationship with your company.

Sincerely,

Michael Maaske - Director of Nutrition Services

Sylvan Union School District

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This institution is an equal opportunity provider

Sylvan Union School District

RFP# 2026/27-1

Sylvan Union School District

Document Check-Off Sheet

❑ Vendor Questionnaire – Pg. 22-24

❑ Proposer Criteria Form (Provides minimum requirements of proposers and references)- Pg. 26

❑ Proposal Form (Document in which proposer agrees to the terms of the proposal is awarded)- Pg. 27

❑ Non-Collusion Declaration with Signature – Pg. 28

❑ Equal Opportunity Employment – Pg. 29

❑ Certification Regarding Lobbying (Required annually for any new contracts or extensions of contracts

that could exceed $100,000. Required to receive one from every existing or potential contractor to be

considered for Proposal) – Pg. 30

❑ Certificate and Disclosure Statements (This certification is required to be completed by the contractor

each time an SFA renews or extends an existing contract that exceeds $100,000) – Pg. 31-33

❑ Suspension and Debarment (Required annually for any new contracts or extensions of contracts that

could exceed $100,000. Required to receive one from every existing or potential contractor to be

considered for Proposal)- Pg. 34

❑ Iran Contracting Act Certification – Pg. 36

❑ Contractor’s Certification – Regarding Drug Free Workplace – Pg. 37

❑ Contractor’s Certification – Alcoholic Beverages and Tobacco Free Workplace – Pg. 38

❑ Contractor’s Certification – Worker Compensation – Pg. 39

❑ Clean Air and Water Certification – Pg. 40

❑ Certification for “Buy American” provision – Pg. 41 – to be completed for all line items

❑ China Prohibition on Poultry – Pg. 42

❑ Electronic Media/USB Flash drive (Contains the bid prices in PDF format)

❑ Printed Proposal Worksheet with Signature

Please COMPLETE, SIGN & RETURN the above items with your sealed proposal. Failure to return any of

the above items completed and signed with the original sealed proposal may qualify your proposal as non-

responsive.

_______________________________________

_____________________________

Signature

Date

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This institution is an equal opportunity provider

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Food and Supply Items

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