Provision of Original Equipment Manufacturer Toner and Inkjet Cartridges on an Annual Contract

August 18, 2026
INVITATION TO BID
BL122-26
The Gwinnett County Board of Commissioners is soliciting competitive sealed bids from qualified suppliers for the
Provision of Original Equipment Manufacturer Toner and Inkjet Cartridges on an Annual Contract with Four (4)
Options to Renew for the Department of Financial Services.
Bids should be typed or submitted in ink and returned in a sealed container marked on the outside with the BL# and
Supplier name. Sealed bids will be received until 2:50 P.M. local time on September 14, 2026 at the Gwinnett County
Financial Services - Purchasing Division - 2nd Floor, 75 Langley Drive, Lawrenceville, Georgia 30046.. Any bid received
after this date and time will not be accepted. Bids will be publicly opened and read at 3:00 P.M. Any bid received after
this date and time will not be accepted. Bids will be publicly opened and read at 3:00 P.M. The bid opening will be
virtual ONLY. To access the bid opening virtually, click here or dial 408-418-9388 and enter Conference ID
23474419709##. Apparent bid results will be available the following business day on our website
www.gwinnettcounty.com.
Questions regarding bids should be directed to Dana Garland, Purchasing Manager at
Dana.Garland@GwinnettCounty.com or by calling 770-822-8723, no later than 3:00 P.M. on September 3, 2026. Bids
are legal and binding upon the bidder when submitted.
Gwinnett County does not discriminate on the basis of disability in the admission or access to its programs or
activities. Any requests for reasonable accommodations required by individuals to fully participate in any open
meeting, program or activity of Gwinnett County Government should be directed to the ADA Coordinator at the
Gwinnett County Justice and Administration Center, 770-822-8165.
The written bid documents supersede any verbal or written prior communications between the parties.
Award will be made to the supplier(s) submitting the lowest responsive and responsible bid. Gwinnett County reserves
the right to reject any or all bids, to waive technicalities, and to make an award deemed in its best interest. Bids may be
split or awarded in entirety. Gwinnett County reserves the option to negotiate terms, conditions and pricing with the
lowest responsive, responsible bidder(s) at its discretion.
Award notification will be posted after award on the County website, www.gwinnettcounty.com and suppliers
submitting a bid will be notified via email.
We look forward to your bid and appreciate your interest in Gwinnett County.
Dana Garland, CPPB, FOII, NIGP-CPP
Purchasing Manager
The following pages should be returned as part of your bid document: Bid Schedule, Pages 4-13
References, Page 14
Code of Ethics Affidavit, Page 15

BL122-26 Page 2
SPECIFICATIONS
A. General Scope
Gwinnett County is seeking qualified suppliers to provide original equipment manufacturer (OEM) toner and
inkjet cartridges for various County departments. Suppliers MUST bid only OEM toner and inkjet cartridges.
Failure to bid OEM products will result in bid being deemed non-responsive.
Supplier MUST be an authorized HP reseller for HP toner/inkjet products if bidding HP. If supplier is not an
authorized HP reseller for toner/inkjet products, and bids HP products, the bid will be deemed non-
responsive. If requested, supplier must provide proof of HP reseller authorization status. The same
requirement applies to other products listed such as Brother, Canon, Dell, Epson, Lexmark, etc.
Gwinnett County currently has an HP Big Deal for this bid. The County's HP contact representative is Mina
Morrissey (mina.morrissey@hp.com). All suppliers will need their HP Location ID when contacting Ms.
Morrissey.
Important: All merchandise MUST be in unopened original manufacturer's box.
B. Quantities
All quantities stated on bid schedule are an approximate twelve (12) month usage and actual quantities
may vary depending upon need. Orders will be placed on an as-needed basis and must be filled regardless
of quantity or total dollar amount.
C. Orders & Delivery
Orders will be placed directly by the user department. Inside delivery will be F.O.B. destination to the
individual ordering department location. If shipped via UPS or Federal Express to 75 Langley Drive,
Lawrenceville, Georgia, it should be delivered to our mail room (next to loading dock). Deliveries to other
locations should be delivered inside the building to the reception area. Orders may not be combined (i.e.
different departments orders all delivered to one department). Delivery Days A.R.O. means how many
calendar days from the date the supplier receives the purchase order to the time Gwinnett County receives
delivery of the product(s). Orders will be placed using purchase orders.
D. Unit Price
Unit price should not exceed two (2) decimal points (example: $2.12). If the unit price exceeds 2 decimal
points, we will round to the nearest 2 decimal points. The unit price of each item shall include shipping and
inside delivery. For the purpose of price comparison, the reflected quoted price should be per cartridge. If
more than one cartridge comes in a package, then it is the responsibility of the supplier to explain the
number of cartridges contained in one box.
E. References
Bidders should provide references as listed on the enclosed "Reference" sheet. Failure to submit three (3)
references either at the time of bid or upon request may be grounds to deem the bidder non-responsive.
F. Damages
Damaged products will not be accepted. It will be the responsibility of the successful supplier to incur any
additional expenses associated with picking up and replacing any damaged products received by
Gwinnett County.
G. F.O.B.
Unless otherwise stated on the Bid Schedule, item(s) shall be shipped F.O.B. Destination. The seller shall
retain title for the risk of transportation, including the filing for loss or damages. The invoice covering the
items is not payable until items are delivered and the contract of carriage has been completed. Unless the
F.O.B. clause states otherwise, the seller assumes transportation and related charges either by payment or
allowance.

BL122-26 Page 3
H. Award
Gwinnett County reserves the right to reject any or all bids to waive technicalities and to make an award
deemed in its best interest. Bids may be split by line item or awarded in entirety.
NOTE: If any of the products listed on the Bid Schedule are not available or if the product number is
incorrect, please notify Dana Garland at Dana.Garland@GwinnettCounty.com by 3pm on September 3, 2026.

BL122-26 Page 4
FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID DOCUMENT MAY RESULT IN THE REJECTION OF THE BID.
BID SCHEDULE
Approx. # of
Delivery
Item # Annual Description Cartridges Per Unit Price Total Price
A.R.O.
Qty. Package/Box
Section A: Hewlett Packard Toner/Inkjet Cartridges
1 5 HP 17A Black (CF217A) $ $
2 1 HP 19A Laserjet Imaging Drum(CF219A) $ $
3 191 HP 26A Black (CF226A) $ $
4 124 HP 30A Black (CF230A) $ $
5 120 HP 32A Black (CF232A) $ $
6 11 HP 37A Black (CF237A) $ $
7 21 HP 55A Black (CE255A) $ $
8 12 HP 55X Black (CE255X) $ $
9 30 HP 58A Black (CF258A) $ $
10 14 HP 58X Black (CF258X) $ $
11 1 HP 62 Black (C2P04AN#140) $ $
12 1 HP 62XL Black (C2P05AN#140) $ $
13 2 HP 63/65XL (B7RT5AN) $ $
14 1 HP 72 Black (C9370A) $ $
15 1 HP 72 Cyan (C9371A) $ $
16 1 HP 72 Cyan/Magenta (C9383A) $ $
17 1 HP 72 Gray (C9374A) $ $
18 1 HP 72 Magenta (C9372A) $ $
19 1 HP 72 Matte Black/Yellow (C9384A) $ $
20 1 HP 72 Photo Black (C9370A) $ $
21 1 HP 72 Photo Black/Gray (C9380A) $ $
22 1 HP 72 Yellow (C9373A) $ $
23 2 HP 78A Black (CE278A) $ $
24 4 HP 80A CF280A $ $
25 6 HP 81A Black (CF281A) $ $
26 35 HP 83A Black (CF283A) $ $
Supplier Name

BL122-26 Page 5
FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID DOCUMENT MAY RESULT IN THE REJECTION OF THE BID.
BID SCHEDULE
Approx. # of
Delivery
Item # Annual Description Cartridges Per Unit Price Total Price
A.R.O.
Qty. Package/Box
27 3 HP 85A Black (CE285A) $ $
28 28 HP 87A Black (CF287A) $ $
29 150 HP 87X Black (CF287X) $ $
30 205 HP 89A Black (CF289A) $ $
31 505 HP 89X Black (CF289X) $ $
32 2 HP 90A (CE390X) $ $
33 20 HP 125A Black (CB540A) $ $
34 20 HP 125A Cyan (CB541A) $ $
35 20 HP 125A Yellow (CB542A) $ $
36 20 HP 125A Magenta (CB543A) $ $
37 13 HP 147A Black (W1470A) $ $
38 50 HP 148A (W1480A) $ $
39 44 HP 148X (W1480X) $ $
40 3 HP 201A Black (CF400A) $ $
41 3 HP 201A Cyan (CF401A) $ $
42 3 HP 201A Yellow (CF402A) $ $
43 3 HP 201A Magenta (CF403A) $ $
44 4 HP 202A Black (CF500A) $ $
45 1 HP 202A Cyan (CF501A) $ $
46 1 HP 202A Yellow (CF502A) $ $
47 1 HP 202A Magenta (CF503A) $ $
48 40 HP 204A Black (CF510A) $ $
49 40 HP 204A Cyan (CF511A) $ $
50 40 HP 204A Yellow (CF512A) $ $
51 40 HP 204A Magenta (CF513A) $ $
52 3 HP 206A Black (W2110A) $ $
53 3 HP 206A Cyan (W2111A) $ $
Supplier Name

BL122-26 Page 6
FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID DOCUMENT MAY RESULT IN THE REJECTION OF THE BID.
BID SCHEDULE
Approx. # of
Delivery
Item # Annual Description Cartridges Per Unit Price Total Price
A.R.O.
Qty. Package/Box
54 3 HP 206A Yellow (W2112A) $ $
55 3 HP 206A Magenta (W2113A) $ $
56 515 HP 210A Black (W2100A) $ $
57 244 HP 210A Cyan (W2101A) $ $
58 236 HP 210A Yellow (W2102A) $ $
59 239 HP 210A Magenta (W2103A) $ $
60 31 HP 212A Black (W2120A) $ $
61 20 HP 212A Cyan (W2121A) $ $
62 20 HP 212A Yellow (W2122A) $ $
63 17 HP 212A Magenta (W2123A) $ $
64 6 HP 213A Black (W2130A) $ $
65 4 HP 213A Cyan (W2131A) $ $
66 4 HP 213A Yellow (W2132A) $ $
67 4 HP 213A Magenta (W2133A) $ $
68 8 HP 213X Black (W2130X) $ $
69 5 HP 213X Cyan (W2131X) $ $
70 5 HP 213X Yellow (W2132X) $ $
71 5 HP 213X Magenta (W2133X) $ $
72 123 HP 215A Black (W2310A) $ $
73 122 HP 215A Cyan (W2311A) $ $
74 122 HP 215A Yellow (W2312A) $ $
75 122 HP 215A Magenta (W2313A) $ $
76 1 HP 218A Black (W2180A) $ $
77 1 HP 218A Cyan (W2181A) $ $
78 1 HP 218A Magenta (W2183A) $ $
79 1 HP 218A Yellow (W2182A) $ $
80 36 HP 305A Black (CE410A) $ $
Supplier Name

BL122-26 Page 7
FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID DOCUMENT MAY RESULT IN THE REJECTION OF THE BID.
BID SCHEDULE
Approx. # of
Delivery
Item # Annual Description Cartridges Per Unit Price Total Price
A.R.O.
Qty. Package/Box
81 35 HP 305A Cyan (CE411A) $ $
82 35 HP 305A Magenta (CE413A) $ $
83 35 HP 305A Yellow (CE412A) $ $
84 5 HP 305A 4 pack (CE305AQ1) $ $
85 22 HP 410A Black (CF410A) $ $
86 22 HP 410A Cyan (CF411A) $ $
87 22 HP 410A Magenta (CF413A) $ $
88 22 HP 410A Yellow (CF412A) $ $
89 42 HP 414A Black (W2020A) $ $
90 37 HP 414A Cyan (W2021A) $ $
91 37 HP 414A Yellow (W2022A) $ $
92 37 HP 414A Magenta (W2023A) $ $
93 40 HP 507A Black (CE400A) $ $
94 40 HP 507A Cyan (CE401A) $ $
95 40 HP 507A Magenta (CE403A) $ $
96 40 HP 507A Yellow (CE402A) $ $
97 46 HP 508A Black (CF360A) $ $
98 6 HP 508A Magenta (CF363A) $ $
99 5 HP 508A 3-Pack (CF360AM) $ $
100 37 HP 508X CYAN (CF361X) $ $
101 37 HP 508X Yellow (CF362X) $ $
102 35 HP 508X Magenta (CF363X) $ $
103 10 HP 508X Black High Yield CF360X $ $
104 3 HP 508XC Black (CF360XC) $ $
105 3 HP 508XC Cyan (CF361XC) $ $
106 3 HP 508XC Yellow (CF362XC) $ $
107 3 HP 508XC Magenta (CF363XC) $ $
Supplier Name

BL122-26 Page 8
FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID DOCUMENT MAY RESULT IN THE REJECTION OF THE BID.
BID SCHEDULE
Approx. # of
Delivery
Item # Annual Description Cartridges Per Unit Price Total Price
A.R.O.
Qty. Package/Box
108 30 HP 643A Magenta (Q5953A) $ $
109 30 HP 643A Black Toner (Q5950A) $ $
110 30 HP 643A Cyan Toner (Q5951A) $ $
111 30 HP 643A Yellow (Q5952A) $ $
112 2 HP 651A Yellow (CE342A) $ $
113 2 HP 651A Magenta (CE343A) $ $
114 2 HP 651A Cyan (CE341A) $ $
115 3 HP 651A Black (CE340A) $ $
116 4 HP 655A Black (CF450A) $ $
117 4 HP 655A Yellow (CF452A) $ $
118 4 HP 655A Cyan (CF451A) $ $
119 4 HP 655A Magenta (CF453A) $ $
120 6 HP 658A Cyan (W2001A) $ $
121 7 HP 658A Black (W2000A) $ $
122 6 HP 658A Yellow (W2002A) $ $
123 6 HP 658A Magenta (W2003A) $ $
124 1 HP 728 300ml Matte Black (F9J68A) $ $
125 1 HP 728 300ml Cyan (F9K17A) $ $
126 1 HP 728 300ml Yellow (F9K15A) $ $
127 1 HP 728 300ml Magenta (F9K16A) $ $
128 5 HP 730 300ml Gray (P2V72A) $ $
129 5 HP 730 300ml Cyan (P2V68A) $ $
130 5 HP 730 300ml Yellow (P2V70A) $ $
131 6 HP 730 300ml Photo Black (P2V73A) $ $
132 5 HP 730 300ml Magenta (P2V69A) $ $
133 6 HP 730 300ml Matte Black (P2V71A) $ $
134 2 HP 731 (P2V27A) $ $
Supplier Name

BL122-26 Page 9
FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID DOCUMENT MAY RESULT IN THE REJECTION OF THE BID.
BID SCHEDULE
Approx. # of
Delivery
Item # Annual Description Cartridges Per Unit Price Total Price
A.R.O.
Qty. Package/Box
135 11 HP 738 Black (498N8A) $ $
136 11 HP 738 Cyan (498N6A) $ $
137 11 HP 738 Magenta (498N6A) $ $
138 11 HP 738 Yellow (498N7A) $ $
139 40 HP 826A Black (CF310A) $ $
140 30 HP 826A Cyan (CF311A) $ $
141 30 HP 826A Magenta (CF313A) $ $
142 30 HP 826A Yellow (CF312A) $ $
143 30 HP 828A Cyan Drum (CF359A) $ $
144 30 HP 828A Magenta Drum (CF365A) $ $
145 30 HP 828A Black Drum (CF358A) $ $
146 2 HP 910 Cyan (3YL58AN#140) $ $
147 2 HP 910 Magenta (3YL59AN#140) $ $
148 2 HP 910 Yellow (3YL60AN#140) $ $
149 60 HP 950 Black (CN049AN#140) $ $
150 60 HP 951 Cyan (CN050AN#140) $ $
151 60 HP 951 Magenta (CN051AN#140) $ $
152 60 HP 951 Yellow (CN052AN#140) $ $
153 60 HP 952 Cyan (L0S49AN#140) $ $
154 60 HP 952 Magenta (L0S52AN#140) $ $
155 60 HP 952 Yellow (L0S55AN#140) $ $
156 70 HP 952XL Black (F6U19AN#140) $ $
157 8 HP 952XL Cyan (L0S61AN#140) $ $
158 8 HP 952XL Magenta (L0S64AN#140) $ $
159 8 HP 952XL Yellow (L0S67AN#140) $ $
160 62 HP 962XL Cyan (3JA00AN#140) $ $
161 62 HP 962XL Magenta (3JA01AN#140) $ $
Supplier Name

BL122-26 Page 10
FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID DOCUMENT MAY RESULT IN THE REJECTION OF THE BID.
BID SCHEDULE
Approx. # of
Delivery
Item # Annual Description Cartridges Per Unit Price Total Price
A.R.O.
Qty. Package/Box
162 62 HP 962XL Yellow (3JA02AN#140) $ $
163 62 HP 962XL Black (3JA03AN#140) $ $
164 60 HP 972X Black (F6T84AN) $ $
165 60 HP 972X Cyan (L0R98AN) $ $
166 60 HP 972X Magenta (L0S01AN) $ $
167 60 HP 972X Yellow (L0S04AN) $ $
Section A Total $
SECTION B - Miscellaneous
1 3 Brother TN315 Black (TN315BK) $ $
2 3 Brother TN315 Cyan (TN315C) $ $
3 3 Brother TN315 Magenta (TN315M) $ $
4 3 Brother TN315 Yellow (TN315Y) $ $
5 2 Brother TN620 (TN620) $ $
6 5 Brother TN630 (TN630) $ $
7 5 Brother TN660 (TN660) $ $
8 2 Canon CL-244 Tri-Color (1288C001) $ $
9 2 Canon CL-246 Tri-Color (8281B001) $ $
10 4 Canon MC-20 Maintenance Cartridge (0628C002) $ $
11 6 Canon PFI-1000 Photo Magenta (0551C002) $ $
12 6 Canon PFI-1000 Red (0554C002) $ $
13 6 Canon PFI-1000 Cyan (0547C002) $ $
14 6 Canon PFI-1000 Photo Gray (0553C002) $ $
15 6 Canon PFI-1000 Matte Black (0545C002) $ $
16 6 Canon PFI-1000 Photo Black (0546C002) $ $
17 6 Canon PFI-1000 Blue (0555C002) $ $
18 6 Canon PFI-1000 Chroma Optimizer (0556C002) $ $
19 6 Canon PFI-1000 Gray (0552C002) $ $
Supplier Name