PUR 27-008 ARENA GARAGE ENTREPRENEURIAL PUBLIC MARKET DESIGN SERVICES

REQUEST FOR PROPOSALS (RFP)
PUR 27-008
ARENA GARAGE ENTREPRENEURIAL PUBLIC
MARKET DESIGN SERVICES
PROPOSALS WILL BE RECEIVED UNTIL THE HOUR OF 2:00 PM,
THURSDAY, OCTOBER 22, 2026; ELECTRONICALLY AT
CITY.CLERK@STOCKTONCA.GOV

PUR 27-008
ARENA GARAGE ENTREPENEURIAL PUBLIC MARKET DESIGN SERVICES
Proposal Opening October 22, 2026
RFP INFORMATION
Contact Timothy Caluya
Email Address stocktonbids@stocktonca.gov
NON-MANDATORY On-Site September 25, 2026;
Meeting 10:00 AM PST
Arena Garage - 310 W Fremont St, Stockton CA
95202
Due Date for Questions and September 30, 2026;
Clarifications 2:00 PM PST
Due Date for Response to October 7, 2026;
Questions/Clarifications
RFP Submittal city.clerk@stocktonca.gov or
Electronic Mail or on a USB Office of the City Clerk, City Hall
Flash drive 501 W Weber Ave, Building 1, Floor 1,
Stockton, California 95203
RFP Submittal Due Date & Thursday, October 22, 2026;
Time 2:00 PM PST
Short-List Interviews December 2026 (tentative)
(if applicable)
Notification of Intent to Award TBD
Labor Compliance DIR Registration Contractor License
* Dates and times may be modified as deemed necessary by the City. Any schedule changes
will be communicated through the City's Bid Flash Platform. Respondents are responsible for
regularly monitoring Bid Flash for any adjustments and updates.
IMPORTANT!!!
The City is not responsible for misdelivered proposals, and the proposer is strictly liable
for its chosen method of delivery. It is the proposer's sole responsibility to make sure
that proposals arrive at the proper location. Any proposal that does not actually arrive in
the City Clerk's Office or email by the RFP due date and time will be rejected as non-
responsive, even if properly addressed or delivered to another City Department.

PUR 27-008
ARENA GARAGE ENTREPENEURIAL PUBLIC MARKET DESIGN SERVICES
Proposal Opening October 22, 2026
NOTICE INVITING PROPOSALS
NOTICE IS HEREBY GIVEN that sealed proposals are invited by the City of Stockton,
California, for PUR 27-008 ARENA GARAGE ENTREPRENEURIAL PUBLIC MARKET
DESIGN SERVICES in strict accordance with the specifications.
The City of Stockton, herein after referred to as the "City", is requesting proposals from
businesses, herein after referred to as "Proposer", to provide Arena Garage
Entrepreneurial Public Market Design Services to the City. The City is seeking a
qualified firm, or team of firms, to develop concepts, construction drawings, and conduct
stakeholder outreach, that will result in the development of a vibrant community-driven
public market.
Proposal specifications and forms can be obtained from the City of Stockton's website
at: www.stocktonca.gov/eddbid. Proposals must be marked "PUR 27-008 OCTOBER
22, 2026" and emailed to city.clerk@stocktonca.gov or delivered (mail or in person) on
a USB flash drive to the Office of the City Clerk, City Hall, 501 W Weber Ave, Building 1,
Floor 1, Stockton, CA 95203, up to but not later than 2:00 pm (PST) on Thursday,
October 22, 2026. Proposers will only be identified as responding to the RFP; no
proposals will be opened or read aloud. Each Proposer must be licensed in accordance
with applicable California State Law.
MODIFICATION AND WITHDRAWAL OF PROPOSALS
A Proposer may modify or withdraw its Proposal by written notice received by the City
prior to the Proposal submission deadline. After the Proposal submission deadline, a
Proposal may not be modified except as permitted by the City pursuant to the
solicitation; however, a Proposer may withdraw its Proposal by written notice at any
time prior to award. Withdrawal is effective upon receipt of written notice by the City's
designated Procurement representative
A non-mandatory job walk will be held on September 25, 2026, at 10:00 am (PST)
promptly at Arena Garage - 310 W Fremont St, Stockton, CA 95203. Late arrivals will not
be admitted.
The City reserves the right to reject any/or all proposals received and re-advertise.
Information on Proposal Process/Clarification/Technical Data
Timothy Caluya, Procurement Division
(209) 937-8357
e-mail: stocktonbids@stocktonca.gov
DISCLAIMER: The City does not assume any liability or responsibility for
errors/omissions in any document transmitted electronically.
Dated: September 11, 2026
KATHERINE ROLAND, CMC, CPMC, CITY CLERK
CITY OF STOCKTON

PUR 27-008
ARENA GARAGE ENTREPENEURIAL PUBLIC MARKET DESIGN SERVICES
Proposal Opening October 22, 2026
Table of Contents
1.0 ISSUING BODY .......................................................................................................... 1
2.0 BACKGROUND/SUMMARY ....................................................................................... 1
3.0 SCOPE OF SERVICES ............................................................................................... 2
4.0 PROJECT SCHEDULE OF EVENTS ......................................................................... 5
5.0 SUBMITTAL REQUIREMENTS .................................................................................. 6
5.1 PROPOSAL GUIDELINES, CONTENT, AND FORMAT ............................................. 6
6.0 SELECTION CRITERIA & EVALUATION ................................................................... 7
7.0 CITY REQUIREMENTS ............................................................................................... 9
7.1 CITY RESPONSIBILITIES ........................................................................................... 9
7.2 LOCAL BUSINESS PREFERENCE ............................................................................ 9
7.3 OPTIONAL JOB-WALK .............................................................................................10
7.4 TERM .........................................................................................................................10
7.5 COOPERATIVE PURCHASING (OPTIONAL USE BY OTHER PUBLIC AGENCIES)
10
7.7 INSURANCE REQUIREMENTS .................................................................................11
7.8 APPLICABLE LAW ....................................................................................................11
7.9 METHOD OF PAYMENT ............................................................................................12
7.10 NOTICE TO OUT OF STATE BUSINESS ..................................................................12
7.11 CONFIDENTIALITY ....................................................................................................12
7.12 PROTEST POLICY .....................................................................................................12
8.0 GENERAL REQUIREMENTS, TERMS & CONDITIONS ...........................................14
8.1 CONSEQUENCE OF PROPOSAL SUBMISSION ......................................................14
8.2 ACCEPTANCE OR REJECTION OF PROPOSAL .....................................................14
8.3 RIGHT TO CHANGE OR AMEND REQUEST ............................................................14
8.4 CANCELLATION........................................................................................................15
8.5 EXAMINATION OF PROPOSAL MATERIALS ..........................................................15
8.6 ADDENDA AND INTERPRETATION .........................................................................15
8.7 DISQUALIFICATION ..................................................................................................15
8.8 CONDITIONS IF WORK IS SUBCONTRACTED........................................................16
8.9 LICENSING REQUIREMENTS ...................................................................................16
8.10 PREVAILING WAGE ..................................................................................................16
8.11 INDEMNITY AND HOLD HARMLESS ........................................................................17
8.12 COMPETITIVE PRICING ............................................................................................17

PUR 27-008
ARENA GARAGE ENTREPENEURIAL PUBLIC MARKET DESIGN SERVICES
Proposal Opening October 22, 2026
8.13 AVAILABLE FUNDING ..............................................................................................17
8.14 TERMINATION FOR CONVENIENCE ........................................................................18
8.15 AUDITING CHARGES AND SERVICES ....................................................................18
8.16 CHANGES ..................................................................................................................18
8.17 AWARD ......................................................................................................................18
8.18 GENERATIVE ARTIFICIAL INTELLIGENCE (GEN AI) DISCLOSURE ........................18
9.0 PROJECT SUBMITTAL CHECKLIST ................................................................................19
10.0 REQUIRED PROPOSAL DOCUMENTS...........................................................................20
ATTACHMENT A - PROPOSER CONTACT INFORMATION ...............................................20
ATTACHMENT B- PROPOSER'S COVENANT ....................................................................21
ATTACHMENT C - NON-COLLUSION AFFIDAVIT ..............................................................22
ATTACHMENT D - AGENCY REFERENCE FORM .............................................................24
ATTACHMENT E - CERTIFICATION OF FINANCIAL CONDITION ....................................25
ATTACHMENT F - PRICE PROPOSAL ...............................................................................26
ATTACHMENT G - SUBCONTRACTOR LIST .....................................................................27
ATTACHMENT H - EXCEPTIONS .......................................................................................28
ATTACHMENT I - CERTIFICATE OF NONDISCRIMINATION .............................................29
ATTACHMENT J - CONFLICT OF INTEREST DISCLOSURE - AB334 ...............................30
11.0 PROPOSAL EXHIBITS ..............................................................................................32
11.1 EXHIBIT 1 - INSURANCE REQUIREMENTS ............................................................33
11.2 EXHIBIT 2 - SAMPLE CONTRACT ...........................................................................37
11.3 EXHIBIT 3 - APPROVED RESOLUTION 2022-10-18-1204 .......................................38
11.4 EXHIBIT 4 - RESURGENT STOCKTON NOTICE OF AWARD .................................39

PUR 27-008
ARENA GARAGE ENTREPENEURIAL PUBLIC MARKET DESIGN SERVICES
Proposal Opening October 22, 2026
1.0 ISSUING BODY
This Request for Proposal ("RFP") is being issued by the City of Stockton, Economic
Development Division for Arena Garage Entrepreneurial Public Market Design Services.
2.0 BACKGROUND/SUMMARY
The City of Stockton's downtown waterfront is home to the 12,000-seat Adventist Health
Arena, 5,000-seat Banner Island Ballpark, the 10-acre outdoor Weber Point Events
Center, and the 100-year old 2,800-capacity Stockton Memorial Civic Auditorium. In
2006, construction of the Arena Garage was completed to support the various activities
at these major entertainment venues with 600 parking spaces and a 15,000 square foot
ground floor commercial space, located at 310 W. Fremont Street.
In recent years, the Adventist Health Arena has seen record-breaking attendance from
various events. In 2023, the Adventist Health Arena and Banner Island Ballpark saw
more than half a million visitors, offering a unique opportunity to activate the vacant
Arena Garage commercial shell space with food, beverage, artisanal retail, and
potential indoor recreational uses.
The City of Stockton, with the support from a grant from the U.S. Small Business
Administration (SBA), aims to bolster economic development by activating this space by
supporting local food and beverage entrepreneurs during their journey in growing their
business.
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PUR 27-008
ARENA GARAGE ENTREPENEURIAL PUBLIC MARKET DESIGN SERVICES
Proposal Opening October 22, 2026
The Arena Garage offers a unique
opportunity with a potential platform to serve
as an incubator for emerging businesses to
gain exposure to area residents and event
visitors while scaling their business and
complementing the activities at the nearby
venues with a unique location for artisanal
businesses to thrive. As part of this
initiative, the City has gathered public input
to assess the community's interest and
appetite for such a venture on the first floor of the Arena Garage.
3.0 SCOPE OF SERVICES
The City is seeking a qualified firm, or team of firms, to develop design concepts,
construction drawings, and conduct stakeholder outreach, that will result in the
development of a vibrant community-driven public market. Due to the technical
complexities and uniqueness of each task, the formation of teams is encouraged.
The Consultant shall provide preliminary and final design services leading to the
completion of plans, specifications, and estimates for construction of the desired
improvements. The Consultant shall also provide design support services during the
bidding and construction phase of the project. The design support will endure through
the completion of construction. The Consultant is encouraged to team with local
Consultants and pertinent venders as much as possible to accomplish all tasks
necessary to complete the project as intended in design as well as increase the score
on the consultant evaluation sheet.
If a subcontract for work or services is to be performed, the subcontract must contain all
required provisions of the prime contract. Each sub-consultant's cost proposal must
follow the same format as the prime consultant's cost proposal. Prevailing wages will
apply if the services to be performed will involve land surveying (such as flag persons,
survey party chief, rodman, or chainman), materials sampling and testing (such as
drilling rig operators, pile driving, crane operators), inspection work, soils or foundation
investigations, environmental hazardous materials and so forth.
The Consultant shall prepare a detailed scope and services based, in part and at the
minimum, on information presented in this RFP and other information. The Consultant
shall provide a cost proposal (separate sealed envelope) and anticipated schedule,
which accomplishes the objectives of the project. It is anticipated that the design
contract will be awarded in December 2026.
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PUR 27-008
ARENA GARAGE ENTREPENEURIAL PUBLIC MARKET DESIGN SERVICES
Proposal Opening October 22, 2026
The Consultant would provide project management, coordination, and preparation of all
required construction documents. This work will include but is not limited to the following
tasks.
Deliverables
Construction documents must be completed by December 2027.
Task 1: Agency Coordination & Community Outreach
* Schedule a kick-off meeting and regular check-ins as required.
* Coordinate with the City and various utility companies to determine the project
feasibility, functionality and flow of the space, and operational/maintenance
requirements.
* Prepare and provide a comprehensive schedule to reflect the timeframe for each
task of the proposed scope of work.
* Confer with public code officials and ensure compliance with local, regional, and
state/federal laws.
* Work with an advisory group of key stakeholders regarding proposed plans and
programming.
* Create and implement a community engagement plan that includes
outreach/public notices throughout the project including, but not limited to, social
media posts and press releases.
* Provide updates for the project website through the duration of the project that
includes progress updates, relevant documents and a means of collecting input
and inquiries.
* Design and produce concept posters to be displayed at the Arena Garage that
will inform Arena Garage patrons and the general public about the proposed
project. Updates must be made at least once per design phase (i.e. Concept,
Schematic Design, Design Development and Construction Drawings).
Task 1 Deliverables: Community Outreach Plan, social media and web content for
outreach campaign and physical displays on-site
Task 2: Existing Conditions Analysis
* Meet and work with all pertinent utilities to identify utility conflicts, coordinate
utility plan reviews, conduct necessary coordination meetings, and locate
designed improvements as required to facilitate utility relocations.
* Environmental Services:
Evaluate prior reports and survey existing facilities
o
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PUR 27-008
ARENA GARAGE ENTREPENEURIAL PUBLIC MARKET DESIGN SERVICES
Proposal Opening October 22, 2026
The Consultant's team shall have experience in preparing the required
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California Environmental Quality Act (CEQA) documents, to achieve all
environmental clearances to meet all State and local regulations.
The City of Stockton shall serve as the lead agency. The City of Stockton
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City Council will certify any environmental documents at the time of the
award of construction project.
Task 2 Deliverable: Environmental documents
Task 3: Project Feasibility and Concept Design
* In coordination with the City, undertake a Project programming exercise to
identify project goals including desired functional uses and aesthetic values.
* Develop a list of needs, uses and constraints to inform the ultimate design, which
may include: square footage requirements, prioritization of uses, existing uses,
etc.
* Analyze applicable zoning codes, building codes and environmental
requirements, including review of existing site documents and documents
prepared under Task 2.
* Develop alternative design concepts and site plans
Task 3 Deliverable: Alternative Concept Plans
Task 4: Schematic Site Plan & Construction Documents
For the selected design concept, the Consultant must issue schematic design
documents that are in compliance with the program, the budget and the schedule as set
forth by City.
* Project summary and narrative
* Existing and proposed site plans
* Provide complete specification sessions and front-end documents.
* Confer with all necessary regulatory agencies and incorporate their comments
into the construction documents.
* Advanced site plan
* Advanced floor plans for every level (as applicable)
* Advanced building sections and elevations (as applicable)
* Recommendations from Civil Engineers, Geotechnical Engineers and Landscape
Designers (as applicable)
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PUR 27-008
ARENA GARAGE ENTREPENEURIAL PUBLIC MARKET DESIGN SERVICES
Proposal Opening October 22, 2026
* Structural and Mechanical, Electrical and Plumbing (MEP) drawings
* Floor area summaries (as applicable)
* LEED rating summary
* Any hazardous or contaminated materials remediation/disposal or asbestos
abatement/disposal, including coordination with any applicable regulatory
agencies governing the handling/disposal of such materials.
The Consultant shall evaluate prior reports and survey existing facilities. If
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deemed necessary, consultant will secure the services of a hazardous
materials or environmental services company to survey and test existing
construction materials and prepare abatement specifications to be
incorporated in the Plans, Specifications, and Estimate.
* Demolition, including any foundation modifications.
* Apply for, provide documentation for, and secure all necessary permits and
regulatory approvals on behalf of the City.
* Develop the scope of work for a Request for Proposals for third-party monitoring
services during abatement (if applicable) and any other special inspection
services required during construction.
* Prepare documentation for, and present the information to support
review/approval by the City
* Prepare estimates to the City
* Design changes needed due to error or omission shall be provided at no
additional cost to the City.
Task 4 Deliverable: Design Development Report, Construction Drawings, Specifications
and other Relevant Bid Documents
* Note that the above tasks are listed as a general framework for this project.
You are encouraged to include additional Tasks in your proposal, specific
to this project.
4.0 PROJECT SCHEDULE OF EVENTS
The dates indicated within this RFP are the anticipated milestones for this project. All
dates are subject to change at the City's discretion. All changes to this schedule will be
posted on the City's Bid Flash platform.
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