Purchase of Public Safety Uniforms on an Annual Contract

May 4, 2026
INVITATION TO BID
BL055-26
The Gwinnett County Board of Commissioners is soliciting competitive sealed bids from qualified suppliers for the
Purchase of Public Safety Uniforms on an Annual Contract with four (4) one-year options to renew for various
Gwinnett County departments.
Bid Submittal Date and Location:
Bids should be typed or submitted in ink and returned in a sealed container marked on the outside with the BL# and
Company Name. Bids will be received until 2:50 P.M. local time on May 28, 2026 at the Gwinnett County Financial
Services - Purchasing Division - 2nd Floor, 75 Langley Drive, Lawrenceville, Georgia 30046. Any bid received after this
date and time will not be accepted. Bids will be publicly opened and read at 3:00 P.M. The bid opening will be virtual
ONLY. To access the bid opening virtually, visit the following link
(https://teams.microsoft.com/meet/232186408828203?p=2n52ouf8gZ72vbO52F) or dial +1 323-676-
6170,,153615972#, and enter Meeting ID 232 186 408 828 203. Passcode: SE7Uo9Np. Apparent bid results will be
available the following business day on the website www.GwinnettCounty.com.
Instruction on Submitting Questions:
Questions regarding bids should be directed to Chelsey Ward, Purchasing Associate III, at
Chelsey.Ward@GwinnettCounty.com or by calling 770-822-7788, no later than 2:00 P.M. on May 14, 2026. Bids are
legal and binding upon the bidder when submitted. All bids should be submitted in duplicate.
Successful suppliers will be required to meet insurance requirements. The Insurance Company should be authorized
to do business in Georgia by the Georgia Insurance Department and must have an A.M. Best rating of A-7 or higher.
Gwinnett County does not discriminate on the basis of disability in the admission or access to its programs or
activities. Any requests for reasonable accommodations required by individuals to fully participate in any open
meeting, program or activity of Gwinnett County Government should be directed to the ADA Coordinator at the
Gwinnett County Justice and Administration Center, 770-822-8165.
The written bid documents supersede any verbal or written prior communications between the parties.
Award will be made to the service provider submitting the lowest responsive and responsible bid. Gwinnett County
reserves the right to reject any or all bids to waive technicalities and to make an award deemed in its best interest.
Bids may be split or awarded in entirety. Gwinnett County reserves the option to negotiate terms, conditions and
pricing with the lowest responsive, responsible service provider at its discretion.
Award notification will be posted after award on the County website, www.GwinnettCounty.com and companies
submitting a bid will be notified via email.
Chelsey Ward, CPPB
Purchasing Associate III
The following pages should be returned in duplicate as your bid: Bid Schedule, Pages 5-60
References, Page 61
Code of Ethics Affidavit, Page 67
Contractor Affidavit and Agreement, Page 68

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UNIFORM REQUIREMENTS
I. Scope of Work
Supplier to provide specified uniforms to the Departments of Correction, Fire and Emergency Services, Police Services
and the Sheriff's Office as required during the contract. Contract shall begin upon award for a one-year period with
four (4) additional one-year options to renew.
II. Orders
Orders will be placed by the departments on an "as needed" basis. Quantities are approximate annual quantities. Unit
price should include attachment of patches, emblems, epaulets, embroidery, silkscreen, hemming and measuring as
required and all charges for Inside Delivery FOB Destination prepaid and allowed to specified address. Orders are to
be filled regardless of quantity and/or dollar amount. All orders to be delivered or picked up will require a purchase
order number. Orders provided without a purchase order number are not considered to be authorized purchases and
may be subject to non-payment of invoice. All orders must be accompanied by a packing slip with an identifying
purchase order number. Multiple orders are not to be combined within the same box, unless sorted, bagged, and
identified by the purchase order numbers. Orders should be shipped complete unless authorized by ordering
personnel. Orders shipped in error or to the wrong department location will be rejected. In these cases, the supplier is
to arrange for return pick up within five (5) business days of notification by the department.
If all or any part of an order contains backordered items and supplier will not be able to meet the delivery A.R.O. stated
in the bid, the supplier should document and notify the department liaison of the backorder within 5 days of receipt of
the purchase order. Gwinnett County will either cancel the order of backordered items or accept the delivery time
provided by the supplier.
If a supplier cannot supply the backordered items in a reasonable amount of time, Section XII. Delivery Failures under
General Instructions to Vendors, Terms and Conditions may be invoked. Gwinnett County reserves the right to
purchase uniforms off contract if delivery is not made within the contracted delivery time.
III. Fittings
Supplier shall be responsible for measuring Gwinnett County employees for proper fit as required per department, and
maintain record for each employee fitted, regardless of order quantity or total price. Fittings are to be provided during
normal business hours Monday through Friday, at specified Gwinnett County locations. Fittings may be requested
quarterly. Each department will be responsible for scheduling fittings. Fittings must be available at least twice per
year. Supplier may schedule multiple department fittings in one visit. Gwinnett County requests that the awarded
supplier provide a fitter line for the line items awarded on this contract.
IV. Patches/emblems, silk-screens and embroidery
Embroidered patches, provided by each department, shall be sewn on by successful supplier as required in the bid
specifications. Designs are subject to change and other logos may be added during the contract term. Silkscreen print
samples or drawings and embroidery samples shall be provided by departments to the successful supplier. All logos
and emblems supplied to successful supplier remain the property of Gwinnett County and will be returned at end of
contract. Patches, Emblems, silk screens will be provided to successful supplier upon award of contract. Some
patches may need to be nested with other patches. Unit price MUST include attachment of patches, embroidery,
and silk screen as required.
A. Department of Corrections patches/emblems and embroidery to be sewn on as indicated in the bid schedule
and as follows: Shoulder Patches - 1" from top of each sleeve; MCO./Cpl./Sgt./LT/CAPT. Chevrons - 1" below
shoulder patches on each sleeve; Front Patches - Left chest.
Name Strip - United Uniforms Manufactures 540CW Coolmax short sleeve bike shirt with pocket and
microphone tab on front. Shirt will have a name strip applied to the right chest. Name strip must be made of
material and color that coordinates the shirt. Name strip to be 1" x 5" and lettering should be in block style.
Name strip should be embroidered in silver thread with rank, first initial and last name. Rank should be in all
cap letters (i.e. OFC; MCO, SGT; LT; or CAPT - OFC. L. Brown). Boarder of the name strip should be stitched
and laser-cut and the backing of the name strip must compliment the shirt. Name strip maybe requested at
the time of order or at a later date.

BL055-26 Page 3
B. Department of Fire & Emergency Services patches/emblems, silk-screens, and embroidery to be sewn on as
indicated in the bid schedule and as follows:
Emblems - All Nomex shirts will have a "Gwinnett County FIRE" emblem on each sleeve 1 inch from shoulder;
a customized "Level of Medical Certification" rocker under the Gwinnett Fire Emblem on each sleeve; and a
badge emblem applied to the left breast over badge tab 12 inch above pocket. Engineers, Lieutenants and
Captains and Chiefs will have collar discs applied to each collar.
Name Strip - All Nomex shirts will have a name strip applied to the right breast area, just above the right
pocket for each shirt ordered. Name strip must be made of material and color that coordinates the shirt.
Name strip to be 34" wide X length of the pocket, dependent on cut of shirt. Name strip should be embroidered
in red with the last name only, font is Museo Sans 500 in 35-point text size, all caps. Borders of the name strip
should be stitched and laser-cut and the backing of the name strip must compliment the shirt. Name strip
may be requested at the time of order or at a later date.
Nomex name strip:
Polyester - shirts will have a "Gwinnett County FIRE" emblem on each sleeve 1 inch from shoulder; a
customized "Level of Medical Certification" rocker on each sleeve under the Gwinnett Fire emblem.
Logo Printing - T-shirts and sweatshirts have logo silkscreened on left chest. Some line items will require
recruit logo. Recruit logo items will require block style RECRUIT silkscreened centered under logo. This will be
notated on the PO if required. See graphics appendix for design details and measurements.
NOTE: Gwinnett County reserves the right to request embroidery samples to use in determination of award.
Samples should be provided upon request within five (5) business days. The successful supplier will be
required to provide and apply the name strip to the garment as identified above. Upon request, a sample of
the material that the Nomex name strip will be made from shall be provided. It will be the responsibility of the
supplier to incur all costs associated with providing the samples.
C. Department of Police Services patches/emblems, silk screens and embroidery to be sewn on as indicated in
the bid schedule and as follows: Shoulder Patches - 1" from top of each sleeve; Cpl./Sgt. Chevrons - 1"
below shoulder patches on each sleeve; Service Stripes - Left sleeve - 1" from the cuff; Front Patches - Left
chest; Velcro Name Tag - Right chest.
D. Sheriff's Office patches/emblems/silk screens and embroidery to be sewn on as indicated in the bid
schedule. NOTE: All Sheriff embroidery will read "Sheriff's Office".
E. The County understands there may be issues with quoting a price for Section E item 14. If the price varies per
manufacturer or line item, supplier should submit a detailed cost breakdown per line item. The ability to
provide added shirt tails may be taken into consideration in determining award.
F. The awarded supplier(s) must match Pantones listed in graphics appendices.
The County strongly prefers that awarded supplier(s) use Maderia thread to ensure consistency with existing
contracts.
Thread Requirements (Commercially Available / Non-Proprietary)
The awarded supplier(s) shall use commercially available embroidery thread that is regularly manufactured
and distributed for general commercial sale within the United States.
* Thread shall be a standard industry product available from multiple commercial suppliers.
* Thread shall not be proprietary, private-label only, or restricted to a single manufacturer or distributor.

BL055-26 Page 4
* Thread shall be commonly used in commercial embroidery production and available for open market
purchase.
* Supplier(s) shall identify manufacturer and product line upon request.
The purpose of this requirement is to ensure continued open competition for future patch production and
design modifications, and to avoid supplier lock-in based on exclusive material use.
V. Alterations
Alterations will consist of hemming pants (waist & length) and altering uniforms shirts (sleeves, cuffs & tail length). If
sizing is not accurate after the original fitting, the supplier will be required to perform alterations. Adding and removing
veracious patches is also included in alterations.
VI. Samples
Samples should be provided upon request within five (5) business days. Each sample is to be labeled with supplier's
name, item number as indicated on the Bid Schedule, and bid number (BL#). Failure to provide samples by the
required deadline may result in bid being deemed non-responsive. It will be the responsibility of the supplier to incur all
costs associated with providing the samples. After testing, samples may be returned to supplier at supplier's request
and expense.
VII. Brand Names
Use of brand names, specific manufacturers, and style numbers are not intended to limit competition, but rather to
insure uniformity of styles, colors, and fabrics as established by the departments and assist suppliers in determining
the standard of quality Gwinnett County is seeking. Approved equivalent items may be accepted if they meet all
standards of quality and purpose for the intended use, as determined by Gwinnett County. Samples may be required to
assist in determining if item bid is an approved equivalent. Samples and specifications of the listed brand
name/product number will be utilized to determine equivalency.
VIII. Approved equivalent Products
Gwinnett County shall be the sole determinant of acceptability of all approved equivalents. When bidding an approved
equivalent product, supplier represents:
1. Approved equivalent product has been personally investigated and determined to be equal to or superior
in all respects to that specified.
2. Product identification, including the manufacturer's name and address and any brochures or other printed
information, should be provided as part of the bid document.
3. It is the supplier's responsibility to prove approved equivalent products equal or exceed the quality level
of the product(s) specified.
IX. Award
Some items may be awarded to the same supplier/manufacturer for consistency and uniformity. Where applicable,
unit prices for small - x-large will be used to determine low bidder.
Awarded vendor(s) will be able to access design files and spec sheet from Uniform Graphics Portal provided by
Gwinnett County Department of Communication.
X. Delivery Terms
Uniforms may be picked up or delivered (this will be specified at the time each order is placed). All delivered items
shall be delivered inside to the following departments, F.O.B. destination, prepaid and allowed. It will be the
responsibility of the supplier to incur all costs associated with the shipment of orders. Invoices shall state the bid
number, purchase order number, and the delivery address.
Department of Corrections Department of Fire and Emergency Services
450 Hosea Road 450 Hosea Road
Lawrenceville, GA 30043 Lawrenceville, GA 30045
Department of Police Services Sheriff's Department
450 Hosea Road 2900 University Parkway
Lawrenceville, GA 30043 Lawrenceville, GA 30045

BL055-26 Page 5
FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID DOCUMENT MAY RESULT IN REJECTION OF BID.
BID SCHEDULE
ITEM APPROX. MANUF. DELIVERY UNIT TOTAL
UNIT DESCRIPTION
# QTY. & NO. A.R.O. PRICE PRICE
SECTION A - CORRECTIONS
Waterproof breathable jacket, black, Horace Small New Generation
jacket, Item # 3352 or approved equivalent, to include patch sewn 1"
$ $
from top of each shoulder & badge patch sewn on front left chest.
S-XL
2XL $
1. 20 EA 3XL $
4XL $
5XL $
6XL $
Male Long Sleeve Elbeco Tex-Trop with zipper or approved
equivalent, Gray, Patch sewn 1" from top of each shoulder and may
require Cpl. or Sgt. Chevrons to be sewn 1" below the shoulder $ $
patches on each sleeve and service stripes on left sleeve, sewn 1"
from cuff.
2. 25 EA
State oversizes: $
State charge for oversizes: $
Male Short Sleeve Elbeco Tex-Trop with zipper or approved
equivalent, Gray, Patch sewn 1" from top of each shoulder and may
$ $
require Cpl. or Sgt. Chevrons to be sewn 1" below the shoulder
patches on each sleeve.
3. 50 EA
State oversizes: $
State charge for oversizes: $
SUPPLIER NAME

BL055-26 Page 6
FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID DOCUMENT MAY RESULT IN REJECTION OF BID.
BID SCHEDULE
ITEM APPROX. MANUF. DELIVERY UNIT TOTAL
UNIT DESCRIPTION
# QTY. & NO. A.R.O. PRICE PRICE
Male Elbeco Tex-Trop Trouser style E314 or approved equivalent,
$ $
black with gray stripe.
4. 50 EA State oversizes: $
State charge for oversizes: $
Female Long Sleeve Elbeco Tex-Trop with zipper or approved
equivalent, Gray, Patch sewn 1" from top of each shoulder and may
require Cpl. or Sgt. Chevrons to be sewn 1" below the shoulder $ $
patches on each sleeve and service stripes on left sleeve, sewn 1"
from cuff.
5. 15 EA
State oversizes: $
State charge for oversizes: $
Female Short Sleeve Elbeco Tex-Trop with zipper or approved
equivalent, Gray, Patch sewn 1" from top of each shoulder and may
$ $
require Cpl. or Sgt. Chevrons to be sewn 1" below the shoulder
patches on each sleeve.
6. 15 EA
State oversizes: $
State charge for oversizes: $
Female Elbeco Tex-Trop Trouser style E9314LC or approved
$ $
equivalent, black with gray stripe.
7. 10 EA State oversizes: $
State charge for oversizes: $
SUPPLIER NAME

BL055-26 Page 7
FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID DOCUMENT MAY RESULT IN REJECTION OF BID.
BID SCHEDULE
ITEM APPROX. MANUF. DELIVERY UNIT TOTAL
UNIT DESCRIPTION
# QTY. & NO. A.R.O. PRICE PRICE
United Uniforms Manufacturers 540CW Coolmax short sleeve bike
shirt with pocket and microphone tab on front or approved equivalent,
black, patch sewn on back, one emblem patch sewn on each
shoulder, badge patch on left chest, and name embroidered on right $ $
chest.
Graphics specifications: See Graphics Appendix Section A:8
S-XL
2XL $
8. 150 EA
3XL $
4XL $
5XL $
6XL $
Windbreaker, Augusta Sportswear 3100 or approved equivalent, 100%
polyester brushed tricot lined, black, department badge sewn on left $ $
chest, patch sewn on each shoulder and patch sewn on back.
9. 50 EA
State oversizes: $
State charge for oversizes: $
Baseball cap, mesh, OttoCaps #19-366 or approved equivalent, gold
and/or silver GWINNETT COUNTY Department of Corrections
10. 25 EA $ $
embroidered.
Graphics specifications: See Graphics Appendix Section A:10
Knit beanie cap, black, Otto Cap 82-404 or approved equivalent,
11. 25 EA "G.C.D.C" embroidered. $ $
Graphics specifications: See Graphics Appendix Section A:11
Men's/women's clip on ties, black, regular and X-long, Broom #900 or
12. 10 EA $ $
approved equivalent.
SUPPLIER NAME

BL055-26 Page 8
FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID DOCUMENT MAY RESULT IN REJECTION OF BID.
BID SCHEDULE
ITEM APPROX. MANUF. DELIVERY UNIT TOTAL
UNIT DESCRIPTION
# QTY. & NO. A.R.O. PRICE PRICE
Men's BDU pants, Propper F5201 or approved equivalent, 65%
polyester, 35% cotton, dark gray, sewn to military specification MIL-T-
$ $
44047E
S-XL
13. 150 EA 2XL $
3XL $
4XL $
SECTION B - FIRE AND EMERGENCY SERVICES
Men's trousers regular cut, Workrite #FP50NV or approved equivalent,
dark navy
$ $
1. 100 EA State oversizes:
State charge for oversizes: $
Men's trousers full cut, Workrite #FP52NV or approved equivalent,
$ $
dark navy
2. 1300 EA State oversizes: $
State charge for oversizes: $
Women's trousers, Workrite #FP51NV or approved equivalent, dark
$ $
navy
3. 50 EA State oversizes: $
State charge for oversizes: $
SUPPLIER NAME

BL055-26 Page 9
FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID DOCUMENT MAY RESULT IN REJECTION OF BID.
BID SCHEDULE
ITEM APPROX. MANUF. DELIVERY UNIT TOTAL
UNIT DESCRIPTION
# QTY. & NO. A.R.O. PRICE PRICE
Men's short sleeve shirt, Workrite #FS51NV or approved equivalent,
dark navy, to include emblems and name strip $ $
Graphics specifications: See Graphics Appendix Section B:4&5
State Oversizes: $
4. 1400 EA
State Charge for Oversizes: $
State Tall Sizes: $
State Charge for Tall: $
Women's short sleeve shirt, Workrite #FSC2NV or approved
equivalent, dark navy, to include emblems and name strip $ $
Graphics specifications: See Graphics Appendix Section B:4&5
5. 50 EA
State oversizes: $
State charge for oversizes: $
Men's 5.11 Tactical Polo #71180-016 or approved equivalent,
heather gray, mic-loop pockets on each shoulder and at sternum
level on the bottom of the placet, dual reinforced pen pockets, no roll
$ $
collar, no fade, durable melamine buttons, 100% cotton jersey fabric.
Embroidery
6. 976 EA
Graphics specifications: See Graphics Appendix Section B:6&7
State oversizes: $
State charge for oversizes: $
Women's 5.11 Tactical Polo #61164 or approved equivalent, heather
gray, mic-loop pockets on each shoulder and at sternum level on the
bottom of the placet, dual reinforced pen pockets, no roll collar, no
$ $
fade, durable melamine buttons, 100% cotton jersey fabric.
Embroidery
7. 70 EA
Graphics specifications: See Graphics Appendix Section B:6&7
State oversizes: $
State charge for oversizes: $
SUPPLIER NAME

BL055-26 Page 10
FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID DOCUMENT MAY RESULT IN REJECTION OF BID.
BID SCHEDULE
ITEM APPROX. MANUF. DELIVERY UNIT TOTAL
UNIT DESCRIPTION
# QTY. & NO. A.R.O. PRICE PRICE
T-shirts Gildan G200 Ultra Cotton or approved equivalent, 6 oz
preshrunk 100% Cotton, tall sizes available, dark navy blue, label
showing manufacturer, size and care instructions shall be affixed to
$ $
the interior. Silk screened.
Graphics specifications: See Graphics Appendix Section B:8
S-XL
2XL $
3XL $
8. 1150 EA
4XL $
S-XL TALL $
2XL TALL $
3XL TALL $
4XL TALL $
Gym shorts, Russell 25843MO or approved equivalent, 100% cotton,
longer length jersey short, minimum 9" inseam, dark navy, label showing
manufacturer, size and care instructions should be affixed to the $ $
interior.
9. 110 EA S-XL
2XL $
3XL $
Sweatshirts, Gilden G180 50/50 Cotton/ Polyester blend or approved
equivalent, navy. To be factory or factory-authorized silkscreened
$ $
Graphics specifications: See Graphics Appendix Section B:10
S-XL
10. 700 EA
2XL $
3XL $
SUPPLIER NAME