BGAD Phase 1 Truss.

INVITATION FOR BIDS
OFFICE OF PROCUREMENT SERVICES
1. INSTRUCTIONS FOR BIDDERS
a. Sealed bids will be received in the Office of Procurement Services, Mississippi State
University, for the purchase of the items listed herein.
b. All bids must be received in the Office of Procurement Services on or before the bid
opening time and date listed herein. Delivery of bids must be during normal working
hours, 8:00 a.m. to 5:00 p.m. CST, except on weekends and holidays when no
delivery is possible.
c. Bidders shall submit their bids either electronically, in Bully Buy, or in a sealed
envelope. Bids CANNOT be emailed
a. Sealed bids should include the bid number on the face of the envelope as well as
the bidders' name and address. Bids should be mailed to : 405 Garrard Road E,
Starkville, MS 39759.
d. All questions regarding this bid should be directed to the Office of Procurement
Services at 662-325-2550.
2. TERMS AND CONDITIONS
a. All bids should be bid "FOB Destination"
b. Bidders must comply with all rules, regulations, and statutes relating to purchasing
in the State of Mississippi, in addition to the requirements on this form. General Bid
Terms and Conditions can be found here:
https://www.procurement.msstate.edu/procurement/bids/Bid_General_Terms_Ma
y_2019_V2.pdf
c. Any contract resulting from this Invitation for Bid shall be in substantial compliance
with Mississippi State University's Standard Contract Addendum:
https://www.contracts.msstate.edu/resources/standard-forms
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Bid Number: MSU2026107
Opening Date: Wednesday September 30, 2026 at 2:00 p.m.
Description: BGAD Phase 1 Truss
Vendor Name: ______________________________________________________
Vendor Address: _____________________________________________________
Telephone Number: __________________________________________________
Email Address: ______________________________________________________
Days the Offer is Firm: ________________________________________________
Authorized Signature: ________________________________________________
Name: _____________________________________________________________
Title: ______________________________________________________________
Item Quantity Description Unit Price Total Price
1 1 BGAD Phase 1 Truss
BGAD Phase 1 Truss RFQ
Project: BGAD Innovation Hub - Phase 1
Location: Blue Grass Army Depot, Richmond, Kentucky
Purpose
Mississippi State University is requesting bids for the engineering, furnishing, delivery, and
onsite installation of a ground-supported structural truss system supporting the BGAD Phase 1
motion-capture and precipitation-test systems.
The requested scope is a complete installed structural truss system suitable for subsequent
mounting and integration of customer-furnished motion-capture cameras and precipitation-test
equipment.
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Design Basis
The attached design file (Final Truss Design Config) represents the required truss configuration
and should govern overall geometry, member locations, support locations, and equipment
interfaces:
* Final Truss Design Config.png
Known Equipment Interfaces / Loads
Motion-Capture System
* Existing system includes twenty (20) VersaX 120W motion-capture cameras.
* Twenty (20) Manfrotto 3-way Super Clamp mounts are available for camera mounting.
* Each camera weighs approximately 10 lb.
* Cameras will be distributed around the approximately 21,500 mm x 9,000 mm
rectangular truss:
Seven (7) cameras along each long side.
o
Three (3) cameras along each short side.
o
* Camera cabling includes shielded CAT6A Ethernet/PoE cabling.
* The structure shall permit practical cable routing and access for future camera
positioning, adjustment, maintenance, and servicing.
* The structure shall provide sufficiently stable mounting so that normal structural
movement or vibration does not adversely affect motion-capture system performance.
Final allowable motion, deflection, and vibration criteria for the motion-capture system are not
available at this stage. Vendor shall identify reasonable design assumptions used for quotation
and identify any criteria requiring confirmation during post-award engineering.
Precipitation System
* The truss shall support an irrigation spray rig weighing approximately 750 lb wet.
* Approximate spray-rig footprint is 158 in x 149 in.
* This weight excludes external hanging hardware, supported piping/cabling, and other
service loads.
* The spray rig is expected to be suspended from the crossbar portion of the truss using
shackles, chains, clamps, or equivalent hardware.
* Available suspension-point geometry is provided for reference.
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Final suspension-point loads and certain supported service loads are not available at this stage.
Vendor shall identify reasonable assumptions used for quotation and identify any load
information requiring confirmation during post-award engineering.
Structural Requirements
* Structure shall be designed for the truss dead load plus supported motion-capture,
precipitation, piping, cabling, mounting, and operating service loads.
* Vendor shall identify the structural design basis, load assumptions, design assumptions,
and any deviations from the supplied configuration.
* Assumptions requiring confirmation during post-award engineering shall be clearly
identified.
* Vendor shall provide required structural calculations, engineering review, stamped
drawings, and/or structural certification necessary for the supplied system.
* Vendor shall identify when engineering review and stamped documentation occur
relative to fabrication.
* Anchor bases are required at support locations.
* Vendor shall identify the proposed anchoring method, floor attachment requirements, and
resulting support reactions/loads.
* Existing slab/foundation thickness, strength, and reinforcement information are not
currently available.
* Vendor shall identify reasonable slab/foundation assumptions used for quotation and any
site information that must be verified before final engineering or installation.
* Structure shall provide reasonable access for:
Future camera mounting and adjustment.
o
Precipitation-array installation and maintenance.
o
Cabling and piping routing.
o
Future servicing.
o
Installation Requirements
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Vendor shall provide onsite installation/erection of the complete structural truss system at Blue
Grass Army Depot in Richmond, Kentucky.
Installation scope shall include, at a minimum:
* Structural assembly.
* Positioning.
* Leveling.
* Anchoring.
* Final structural installation.
Vendor shall identify:
* Any lifting, rigging, staging, access, or specialty equipment required for installation.
* Which installation equipment/services are included in the vendor scope.
* Any customer-furnished installation requirements.
* Anticipated installation crew requirements.
* Estimated onsite installation duration.
* Any prerequisites required before mobilization.
* Any site-access or delivery constraints that could affect cost or schedule.
Final site-access and installation logistics may require coordination with Blue Grass Army Depot
following award.
Engineering Assumptions / Post-Award Verification
Certain technical and site details required for final engineering are not currently available,
including:
* Final allowable motion/deflection/vibration criteria for the motion-capture system.
* Final precipitation-system suspension-point loads and certain service loads.
* Existing slab/foundation thickness, strength, and reinforcement.
* Final site-specific delivery, access, and installation constraints.
For quotation purposes, vendor shall:
* Identify reasonable engineering assumptions for these items.
* Clearly identify assumptions affecting price, schedule, or structural design.
* Identify any information requiring verification after award and before fabrication or
installation.
* Identify any potential cost or schedule impacts if verified conditions materially differ
from quoted assumptions.
The intent is to allow procurement and pricing to proceed while preserving appropriate post-
award engineering verification before fabrication and installation.
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Requested Bid
Please provide a single complete bid for the engineering, structural truss system, freight/delivery,
and onsite installation at Blue Grass Army Depot, Richmond, Kentucky.
Pricing should identify the following as separate line items within the overall quotation:
* Truss structure, bases, connection hardware, and all materials required for a complete
structural system.
* Structural calculations, engineering review, and stamped drawings/certification.
* Freight/shipping to Blue Grass Army Depot, Richmond, Kentucky.
* Onsite installation/erection, including:
Assembly.
o
Positioning.
o
Leveling.
o
Anchoring.
o
Final structural installation.
o
* Any required lifting, rigging, installation equipment, or specialty services included in the
vendor scope.
* Estimated fabrication lead time from order/authorization to proceed.
* Estimated shipment/delivery timeline.
* Earliest achievable delivery.
* Estimated onsite installation duration.
* Earliest installer availability.
* Any expedited/rush fabrication or installation options.
* Warranty.
* Customer-furnished items.
* Site prerequisites.
* Assumptions.
* Exclusions.
* Proposed deviations from the supplied design basis.
Optional Additional Services
Vendors may separately identify any additional services they can provide beyond the required
structural scope, such as:
* Cable-routing support.
* Equipment mounting assistance.
* General integration support.
* Final structural turnover support.
These services are optional and are not required for responsiveness to the base structural truss
solicitation.
Motion-capture camera aiming, focusing, calibration, system validation, and operator training are
not part of the required structural truss scope and may be procured separately.
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Schedule Information Requested
Please provide:
* Estimated engineering duration.
* Estimated fabrication duration.
* Estimated ready-to-ship lead time from ARO.
* Estimated transit/delivery duration.
* Estimated onsite installation duration.
* Earliest available installation window.
* Major schedule dependencies.
* Activities that may be performed in parallel.
* Any expedited options available.
Vendor Response
Vendor should clearly identify:
* Proposed system configuration.
* Structural design basis.
* Engineering assumptions.
* Included materials.
* Included services.
* Installation scope.
* Customer responsibilities.
* Site prerequisites.
* Exclusions.
* Deviations.
* Schedule assumptions.
* Warranty.
* Total quoted price.
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