Johnson Yard Improvement Project Environmental Permitting- Request for Qualifications Addendum No. 1

Johnson Yard Improvement Project
1. GENERAL INFORMATION
San Lorenzo Valley Water District (SLVWD or District) is a water supplier established in 1941
which serves approximately 26,000 customers across several communities within the San
Lorenzo Valley in unincorporated Santa Cruz County. The District owns, operates, and
maintains two permitted water systems. The District owns about 2,300 acres of land containing
undeveloped watershed lands, District facilities, and water supply infrastructure.
2. INTRODUCTION
SLVWD is soliciting qualifications from environmental consultants to complete an updated
Wetland Delineation and Wetland Mitigation and Monitoring Plan (if necessary) while
supporting District staff in the preparation of an Initial Study-Mitigated Negative
Declaration (IS-MND) addendum for the Johnson Yard Improvement Project.
The proposed project will install a prefabricated storage shed and security fencing on a 1.7-
acre site. The project site was previously studied for the District's Campus Development
project, with an IS-MND finalized in 2011 (available in Attachment A). The Campus
Development Project proposed to consolidate District facilities on five contiguous parcels,
remodel an existing commercial building and add a new annex, construct a new operations
building, and develop associating parking and storage areas. The project was ultimately
abandoned due to cost.
A greatly reduced project scope is now proposed (site plans in Attachment C), consisting of
improvements to the construction storage yard ("Johnson Yard"). The proposed project
consists of constructing a 20-foot by 30-foot prefabricated metal storage shed with a
concrete slab on grade and installing a 6-foot-tall chain link fence around the Yard for
security.
The Wetland Delineation in the IS-MND for the previous Campus Development project
identified permanent impacts to 0.36 acres of jurisdictional wetlands (Attachment A,
Appendix B). The proposed project has a significantly smaller footprint and impact than the
previous project. As such, the District wishes to update the wetland delineation, update
mitigation reports, and prepare an addendum to the IS-MND. District staff anticipate
completing the IS-MND addendum before the end of 2026.
The goal of this RFQ is to select a consultant to complete the following:
1) Update the Wetland Delineation report
2) Update the Wetland Mitigation and Monitoring Plan (if necessary)
3) Provide guidance and review of IS-MND addendum prepared by SLVWD staff
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Johnson Yard Improvement Project
3. SCOPE OF WORK
Expected tasks for Consultant to complete include:
1) Project Management
* Provide overall project management for consultant's own work.
* Review previous IS-MND and Wetland Mitigation and Monitoring Plan.
* Coordinate meetings with District staff for each task as appropriate.
2) Update Wetland Delineation and Mitigation Reports
* Conduct desktop and/or field investigation.
* Update the Wetland Delineation Report.
3) Technical Support for staff addendum to the IS-MND
* Review staff draft addendum and provide feedback.
* Provide technical support for issue areas.
* Review final draft and provide feedback.
4) Optional Task 1: Agency coordination and permit applications
* The proposed project is not anticipated to require new regulatory permits.
* Provide budget for providing Section 404 and 401 permit applications if new
permits may be required.
5) Option Task 2: Update Wetland Mitigation and Monitoring Plan
* Identify feasible mitigation pathways for potential impacts - e.g., offsite
mitigation, credits.
6) Optional Task 3: Mitigation Support
* Provide estimates to develop and implement wetland mitigation measures.
4. SOQ REQUIREMENTS
The Statement of Qualifications (SOQ) shall be clear, succinct, and not to exceed 10 pages,
excluding resumes, using no less than 12-point font and must be bound into a single document.
SLVWD may reject as non-responsive, at its sole discretion, any qualifications or part thereof that
is incomplete, inadequate, or departs in any substantive way from the required format. The SOQ
shall be organized in the following manner:
1. Cover Letter / Letter of Intent (1 page maximum)
2. Scope of Work, Project Understanding, and Availability (6 page maximum)
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Johnson Yard Improvement Project
* A statement concerning the ability of the firm to perform the services within
schedule and budget.
* A detailed explanation of how your firm would approach the work. It may include
a description of tasks, products, milestones, and timetables. Deliverable
descriptions should fully discuss the steps to be followed in carrying out the work.
Sufficient detail should be presented to show a clear understanding of the work
and the proposed approach.
* Detailed previous relevant project experience and references.
* Staff availability and schedule for work.
3. Identification of Prime Contractor (1 page maximum)
* Legal name and address of company.
* Legal form of company (partnership, corporation)
* If company is wholly owned subsidiary of a "parent company", identify the "parent
company".
* Name, title, address and telephone number of person to contact concerning the
Response Submittal.
* Provide a general description of your firm's background and project qualifications,
including years of business, any past bankruptcy filings, and any contract or
subcontract by the firm which has been terminated, in default, or had claims made
against it that resulted in litigation or arbitration in the last five years.
* Project team and the discipline/job title and experience of each team member
(Resumes will not be considered as part of total page count maximum)
4. Identification of Subcontractor, if any (1 page per subcontractor maximum)
* Legal name and address of the company.
* Name, title, address, and telephone number of prime contact.
* General description of subconsultant's background and project qualifications,
including years of business, any past bankruptcy filings, and any contract or
subcontract by the firm which has been terminated, in default, or had claims made
against it that resulted in litigation or arbitration in the last five years.
5. Budget (1 page maximum)
* Proposers shall base their proposal price on the project scope of work, assuming
there are no new significant impacts anticipated.
* The proposed fee shall be organized with an appropriate breakdown into
subtasks.
* The proposed fee schedule shall be provided with the hourly rates of all staff
(including sub-consultants).
5. SUBMITTAL REQUIREMENTS
1. Submit one electronic copy of the SOQ in PDF format by email. The SOQ shall be
signed by an individual, partner, officer or officers authorized to execute legal
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Johnson Yard Improvement Project
documents on behalf of the Contractor.
2. Proposals must be received no later than 3:00 p.m., October 23, 2026. Proposals
must be sent to:
Chris Klier
Environmental Programs Manager
cklier@slvwd.com
Failure to comply with the requirements of this RFQ may result in disqualification.
Questions regarding this RFQ shall be submitted in writing to cklier@slvwd.com by October
16, 2026. The District will not respond to questions submitted after this date.
6. CONSULTANT SELECTION
Contractors will be invited to submit proposals based on the qualifications submitted for the
work. The following weighted criteria will be used to evaluate SOQ's:
Evaluation Criterion Weight Scoring Guidance
Proposed Cost / Fee 60% Scored by formula: (Lowest Cost Received /
Proposer's Cost) x 60. All-in cost basis;
clarify scope assumptions with proposers if
materially inconsistent before scoring.
Project Understanding & 20% Clarity of scope comprehension; soundness
Technical Approach of methodology; responsiveness to RFP
requirements and District needs
Relevant Experience, 20% Depth and relevance of firm and individual
Qualifications & Past experience; applicable certifications; public
Performance agency track record. Verified references;
prior District experience; on-time/on-
budget delivery; responsiveness and
communication quality
TOTAL: 100%
It is anticipated that the District will enter into an agreement with the highest-ranking
consultant. However, the District reserves the right to consider other factors such as overall cost
and may select any qualified applicant, regardless of the assigned rank. The District will enter
into negotiations with the selected consultant, and if unable to negotiate an agreement that is
fair and reasonable in the District's sole discretion, it reserves the right to select an alternate
contractor.
The selected consultant must enter into a written agreement using the District's standard
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Johnson Yard Improvement Project
Professional Services Agreement.
After negotiating a proposed agreement that is fair and reasonable, the General Manager will
present the contract to the District's Board for authorization to execute a contract. The District
anticipates that the process for selection of firms and awarding of the contract will be
according to the following tentative schedule:
Question Deadline October 16, 2026
Proposal Due Date October 23, 2026
Staff Review and Selection October 26-28, 2026
Board of Directors Approval November 5, 2026
Final Selection and Notification November 6, 2026
7. ATTACHMENTS
The following links to documents are included as background:
a) Final Initial Study-Mitigated Negative Declaration (IS-MND)
b) 2010 Wetland Mitigation and Monitoring Plan
c) Johnson Yard Improvement Engineering Site Plan
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