RFP - DPW - 2026 Winter Street Sewer Line Replacement

DPW- Winter Street Sewer Line
Replacement
Request for Proposal
Bid Specifications
City of Claremont, New Hampshire
Contract Administrator:
Department of Public Works
City of Claremont
8 Grandview Street
Claremont, NH 03743
(603) 542-7020
dpw@claremontnh.com
August 20th, 2026

Invitation
The City of Claremont is requesting proposals from qualified contractors experienced in trenchless sewer
rehabilitation to replace an existing sanitary sewer main on Winter Street utilizing a pipe bursting method.
The intent of this project is to minimize surface disturbance while replacing the deteriorated sewer main
with new sewer-rated pipe. The project requirements are based on information provided by the City's
Sewer Division.
Project Overview
The City intends to replace approximately 600 linear feet of existing 6-inch sanitary sewer main
extending from Manhole No. 24 to Manhole No. 2, located near the intersection of Tutherly Street and
Winter Street.
The preferred construction method shall consist of:
* Breaking the existing sewer main in place using a hydraulic pipe bursting/pulling system.
* Simultaneously pulling a new 6-inch SDR sewer-rated HDPE or approved equivalent pipe into
the existing alignment.
* Minimizing excavation to only those locations necessary for insertion pits, receiving pits, service
reconnections, and manhole connections.
* The Contractor shall furnish all labor, materials, equipment, supervision, traffic control, and
incidentals necessary to complete the project.
Existing Conditions
Approximately 600 linear feet of existing 6-inch Orangeburg sanitary sewer.
Existing 24-inch brick manholes.
Sewer services located at House Nos. 7, 13, and 33 Winter Street.
Existing brick manholes shall remain in service.
A section of approximately 600 feet exists without intermediate access. Contractors shall include pricing
to install either one new manhole approximately midway along the alignment.
Scope of Work
Mobilization and Demobilization
* Mobilization and demobilization.
* Utility coordination.
* Dig Safe notification.
* Project setup, staging, and final removal of equipment and materials.

* Mobilization and demobilization will be paid as a lump sum.
Sewer Replacement
Replace approximately 600 linear feet of sanitary sewer by:
* Pipe bursting the existing sewer main in place.
* Pulling a new 6-inch sewer-rated pipe simultaneously behind the bursting head.
* Maintaining the existing alignment whenever practical.
Manhole Connections
Reconnect the new sewer main within the existing brick manholes by:
* Core drilling or otherwise making watertight connections.
* Benching and grouting as necessary.
* Ensuring all connections are watertight and properly finished.
Sewer Service Reconnections
Reconnect all existing sewer laterals encountered during construction. Special attention shall be given to
maintaining service to residences. The Contractor shall:
* Notify affected residents before service interruptions.
* Minimize service outages.
* Restore sewer service the same day whenever practical.
* Provide temporary bypass pumping or temporary service if restoration cannot occur immediately.
Intermediate Access Structure
Install one of the following approximately midway along the project, as directed and approved by the
City:
* One approved manhole structure.
Surface Restoration
Restore all disturbed areas to conditions equal to or better than those existing before construction,
including:
* Pavement.
* Gravel.
* Lawns.
* Sidewalks.
* Driveways.
* Landscaping.

Protection of Work
The Contractor shall take all necessary precautions to protect all work that is in progress, including, but
not limited to, work that is incomplete and/or has not been accepted by the City. The Contractor shall
remain responsible for damage to or deterioration of the work until final acceptance by the City.
Traffic Control
The Contractor shall provide all signage, traffic control devices, and/or qualified traffic control flaggers
necessary to conduct daily construction and restoration operations safely and to protect the traveling
public. Flaggers may be used as needed and shall be paid as a separate line item.
Maintain safe traffic flow throughout construction.
Provide all signage and traffic control devices in accordance with the current Manual on Uniform Traffic
Control Devices (MUTCD).
Maintain access to residences and emergency services at all times.
Coordinate lane restrictions and temporary closures with the City before implementation.
Materials and Testing
Materials
Pipe shall be one of the following, subject to City approval:
* 6-inch sanitary sewer-rated HDPE, DR11 or approved equivalent.
* Alternative sewer-rated material approved by the City prior to installation.
* All fittings, couplings, adapters, and appurtenances shall be compatible with the proposed system
and suitable for sanitary sewer service.
Testing and Acceptance
The Contractor shall provide the following before final acceptance:
* CCTV inspection of the completed sewer.
* Low-pressure air testing or other City-approved acceptance testing.
* Verification that all sewer service connections are operational.
* Final cleanup and removal of construction debris.
Warranty
The Contractor shall provide a minimum one-year warranty on all labor, materials, and workmanship
beginning on the date of final acceptance by the City.

Proposal and Bid Requirements
Bid Proposal Form
Item Description Unit Qty. Unit Price Total
1 Mobilization/Demobilization LS 1
2 Pipe Bursting - 6-inch Sewer LF 600
3 Existing Sewer Service Reconnections EA 3
4 Intermediate Manhole EA 1
5 Traffic Control Flaggers HR
6 Pavement Restoration SY
7 CCTV Inspection and Acceptance Testing LS 1
TOTAL LUMP SUM BID
$_______________.________
Proposal Form
Contractor Name ________________________________________________
Business Address ________________________________________________
Contact Person and Title ________________________________________________
Telephone ________________________________________________
Email ________________________________________________
Total Lump-Sum Bid ________________________________________________
Three Required References Complete the Required References Form below.
Authorized Signature and Date ________________________________________________
References for Similar Work
Provide three references for projects of similar scope and construction methodology completed within the
last five years.

Required References Form
Provide three references for projects of similar scope and complexity completed within the last five years.
All fields are required. The City may contact the references listed below to verify the Contractor's
experience and performance.
Reference 1 -
________________________________________________________
Municipality/Owner
Contact Name and Title ________________________________________________________
Telephone Number ________________________________________________________
Email Address ________________________________________________________
Description of Work
Performed
Reference 2 -
________________________________________________________
Municipality/Owner
Contact Name and Title ________________________________________________________
Telephone Number ________________________________________________________
Email Address ________________________________________________________
Description of Work
Performed
Reference 3 -
________________________________________________________
Municipality/Owner
Contact Name and Title ________________________________________________________
Telephone Number ________________________________________________________
Email Address ________________________________________________________
Description of Work
Performed

Guidelines and Evaluations
Guidelines
All proposals become the property of the City and will be considered public documents open to public
inspection after the bid opening, subject to applicable law.
A proposal accepted by the City will become a legally binding component of the eventual contractual
agreement. This Request for Proposal does not commit the City to make an award or reimburse any
Contractor for expenses incurred in responding to this request.
The successful Contractor shall provide proof of General Liability, Motor Vehicle Liability, Workers'
Compensation, and Excess Liability insurance identifying the City as an additional insured where
required. Certificates shall be submitted upon execution of the contract. Policies must be issued by
carriers duly licensed to do business in the State of New Hampshire. Subcontractors are subject to the
same insurance requirements.
The Request for Proposal documents, the successful proposal, the Notice of Award, and the executed
contract shall constitute the agreement between the City and the successful proposer with respect to the
matters addressed herein and shall supersede prior oral and written proposals, representations,
understandings, and agreements.
Evaluation Criteria
All proposals received in response to this RFP will be reviewed to determine whether they are complete
and responsive to the requirements. The City intends to select the Contractor offering the best value,
considering the most beneficial combination of qualifications, services, schedule, and cost. Only
responsive proposals will be evaluated.
City staff will review, analyze, and evaluate proposals in accordance with the criteria below. Additional
information may be requested from one or more Contractors if necessary.
The City reserves the right:
* To accept or reject any or all bids, in whole or in part, and to accept a proposal other than the
lowest-priced proposal
* To waive any technical defect, qualification, omission, informality, or irregularity in a proposal.
* To amend, modify, or withdraw this Request for Proposal.
* To require supplemental statements or information from a Contractor.
* To extend the deadline for responses.
* To limit or expand the Scope of Work due to available funding.
The City may award a contract based on the proposals received without discussion with the proposers.
Each proposal should therefore be submitted with the most favorable terms the proposer can offer the
City.

Qualifications of Bidders
Each Contractor must be prepared to present satisfactory proof of its capacity and ability to successfully
complete the requirements of this solicitation.
The City reserves the right to make investigations or inquiries necessary to determine the competency and
ability of any Contractor to complete the work. The review may include, but is not limited to, inspection
of the Contractor's equipment, references, and previous contract performance.
The award will not be made solely on the cost of services. Evaluation factors may include:
* The Contractor's reputation based on prior work with the City and other references.
* Quality of workmanship or services provided.
* Results of reference checks.
* Adequate financial resources, or the ability to obtain such resources, to complete the project.
* Adequate experience, organization, technical and professional qualifications, personnel, skill,
equipment, and ability.
* Ability to comply with the proposed time frame.
Insurance, Retainage, and Contract
Insurance
Coverage Minimum Requirement
Including completed operations coverage: $1,000,000 per occurrence /
Comprehensive General Liability $2,000,000 aggregate. The City must be named as an additional
insured.
$1,000,000 combined single limit. The City must be named as an
Motor Vehicle Liability additional insured. Coverage must include all owned, non-owned, and
hired vehicles.
Workers' Compensation for all workers providing services under the
Workers' Compensation and
agreement and Employer's Liability in amounts not less than statutory
Employer's Liability
limits.
$1,000,000 minimum each occurrence. The City must be named as an
Excess Liability
additional insured.
All subcontractors, as agents of the Contractor, are subject to the same
Subcontractors
insurance requirements as the Contractor.

Retainage
Retainage will be held in the amount of two percent (2%) of the total project value and will be released
one (1) year after completion, subject to satisfactory performance and correction of any warranty items.
Contract
The final contract will include, at a minimum, the terms and conditions set forth in this Request for
Proposal, including the general conditions, and may include terms reflected in the successful proposal.
The contract shall be the exclusive source of the Contractor's rights and remedies and shall supersede
prior writings, negotiations, or agreements.
The City is exempt from all taxes.
All Contractors must comply with all applicable Equal Employment Opportunity laws and regulations.
Questions, Revisions, and Schedule
Questions and Revisions
Questions shall be directed to Alex Gleeson, Director of Public Works, by email at
dpw@claremontnh.com .
Responses to substantive questions will be posted on the City's Procurement Opportunities webpage.
Only written amendments issued by the City will be binding. Verbal explanations or instructions provided
by a City employee regarding this solicitation are informal and shall not bind the City unless confirmed in
writing. All clarifications and exceptions, including those relating to contract terms and conditions, shall
be resolved before submission of a proposal.
Timeline
Milestone Date and Time
RFP Issued August 20th, 2026
Proposal Deadline Wednesday, September 9th, 2026, at 10:00 a.m.
Friday, September 11th, 2026, at 10:00 a.m.
Public Bid Opening
City Council Chambers, 58 Opera House Square
Project Completion Monday, November 16th, 2026
Proposal Delivery
Proposals may be delivered or mailed but must be received by the City Manager's Office no later
than 10:00 a.m. on Wednesday, September 9th, 2026. Proposals received after the deadline will not
be accepted.

Claremont City Manager
RE: DPW - Winter Street Sewer Line Replacement
58 Opera House Square
Claremont, NH 03743
(603) 542-7002
Public Bid Opening
Proposals will be publicly opened on Friday, September 11th, 2026 at 10:00 a.m. in City Council Chambers
located at 58 Opera House Square, Claremont, NH 03743.
Reservation of Rights
The City reserves the right to:
* Reject any or all proposals.
* Waive informalities or irregularities.
* Request additional information.
* Award the project in the best interest of the City.