REQUEST FOR PROPOSALS PROFESSIONAL AUDITING SERVICES
| Location: | California |
|---|---|
| Posted: | Jan 12, 2026 |
| Due: | Jan 30, 2026 |
| Agency: | Ventura County Transportation Commission |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
The Ventura County Transportation Commission (VCTC) is requesting proposals from qualified Certified Public Accountants to perform
professional auditing services beginning with the fiscal year ending June 30, 2026. VCTC is contemplating a multi-year contract (three
years) with a renewal option for one additional two-year term in addition to performing other financial audits as specified below. These
audits are to be performed in accordance with auditing standards generally accepted in the United States of America, the standards set
forth for financial audits contained in Government Auditing Standards and the U.S. Office of Management and Budget (OMB) Super
Circular.
To be considered, four (4) printed copies and one electronic copy (usb) of the proposal and bids must be received by 3:00 PM on Friday,
January 30, 2026 to:
Ventura County Transportation Commission
Lupe Acero, Finance Director
751 East Daily Drive, Suite 420
Camarillo, CA, 93010.
Attachment Preview
VENTURA COUNTY TRANSPORTATION COMMISSION
REQUEST FOR PROPOSALS
FOR
PROFESSIONAL AUDITING SERVICES
Lupe Acero
Finance Director
Ventura County Transportation Commission
751 East Daily Drive, Suite 420
Camarillo, CA 93010
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Table of Contents
INTRODUCTION............................................................................................... 1
General Information ................................................................................... 1
Term of Engagement ................................................................................. 2
SERVICES REQUIRED .................................................................................... 2
Scope of Work............................................................................................ 2
Auditing Standards .................................................................................... 4
Working Paper Retention .......................................................................... 4
Irregularities and Illegal Acts .................................................................... 5
DESCRIPTION OF GOVERNMENT ................................................................. 5
Background Information ........................................................................... 5
Finance Operations ................................................................................... 5
Prior Reports and Work Papers................................................................ 7
Addenda ..................................................................................................... 7
Questions ................................................................................................... 8
TIME REQUIREMENTS.................................................................................... 8
Proposal Dates........................................................................................... 8
Audit Dates ................................................................................................. 8
PROPOSAL REQUIREMENTS ........................................................................ 9
General Requirements............................................................................... 9
Proposal Evaluation .................................................................................. 12
Contract ...................................................................................................... 12
Insurance .................................................................................................... 12
Attachment A - Audit Cost Proposal ........................................................ 14
Attachment B - Certification Regarding Debarment, Suspension and
Other
Ineligibility and Voluntary Exclusion ....................................................... 15
Attachment C - Worker’s Compensation Insurance Certification.......... 16
Attachment D - Professional Auditing Services RFP Evaluation Form. 17
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VENTURA COUNTY TRANSPORTATION COMMISSION
REQUEST FOR PROPOSALS
PROFESSIONAL AUDITING SERVICES
INTRODUCTION
General Information
The Ventura County Transportation Commission (VCTC) is requesting proposals from qualified Certified Public Accountants to perform
professional auditing services beginning with the fiscal year ending June 30, 2026. VCTC is contemplating a multi-year contract (three
years) with a renewal option for one additional two-year term in addition to performing other financial audits as specified below. These
audits are to be performed in accordance with auditing standards generally accepted in the United States of America, the standards set
forth for financial audits contained in Government Auditing Standards and the U.S. Office of Management and Budget (OMB) Super
Circular.
To be considered, four (4) printed copies and one electronic copy (usb) of the proposal and bids must be received by 3:00 PM on Friday,
January 30, 2026 to:
Ventura County Transportation Commission
Lupe Acero, Finance Director
751 East Daily Drive, Suite 420
Camarillo, CA, 93010.
There is no expressed or implied obligation for the VCTC to reimburse responding firms for any expenses incurred in preparing proposals
in response to this request. Proposals submitted are subject to public inspection and will be evaluated by a review committee. Proposals
are public records and may be subject to release pursuant to the California Public Records Act.
During the evaluation process, VCTC reserves the right, where it may serve the agency’s best interest, to request additional information
or clarification from proposers, or to allow corrections of errors and/or omissions. At the discretion of the VCTC, firms submitting proposals
may be requested to make oral presentations as part of the evaluation process.
The VCTC reserves the right to retain all proposals submitted and to use any idea(s) in a proposal regardless of whether that proposal is
selected. Submission of a proposal indicates acceptance by the firm of the conditions contained in this request for proposals, unless
clearly and specifically noted in the proposal submitted and confirmed in the contract between the VCTC and the firm selected.
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It is anticipated that the recommendation for selection of a firm will be completed by February 23, 2026. Following the notification of the
selected firm, it is anticipated that a recommendation and proposed contract will be prepared for review and consideration by the
Commission at its March 6, 2026 meeting. VCTC reserves the right to reject any or all proposals, to waive any non-material irregularities
or information in any proposal, and to accept or reject any items or combination of items.
Term of Engagement
It is the intent of VCTC to contract for the services presented herein for a term of three (3) years. VCTC reserves the right to extend the
term of this contract for one (1) additional two-year term. The proposal package shall present all-inclusive audit fees for each year of the
contract term, including the two year optional term extension.
Proposed fees shall include costs for each year including the one additional two-year option. An itemized cost breakdown shall be
submitted for the principal and any additional staff. VCTC requires the total costs be stated as a “not to exceed” basis. The “not to
exceed” fee shall be inclusive of labor, travel, report preparation, printing, and all other expenses incurred by the auditor.
Fees shall be billed monthly based on work completed. Payments will be made in arrears. The VCTC shall reimburse the auditor as
promptly as practical after receipt of acceptable invoices which detail the expenses, hours and the period for which payment is requested.
SERVICES REQUIRED
Scope of Work
Auditor Responsibilities
VCTC desires an Annual Comprehensive Financial Report (ACFR) for the Commission to be prepared by the independent auditor and
be fully compliant with all current Governmental Accounting Standards Board (GASB) pronouncements. The firm shall audit all funds of
the agency in accordance with auditing standards generally accepted in the United States of America and Government Auditing
Standards, issued by the Comptroller of the United States.
The ACFR shall be in full compliance with all GASB statements. The Commission’s Annual Comprehensive Financial Report (ACFR)
will be prepared and word processed by the audit firm. The audit firm will render their auditors’ report and opinion on the basic
financial statements which will include both Government-Wide Financial Statements and Fund Financial Statements. The audit firm will
also apply limited audit procedures to Management’s Discussion and Analysis (MD&A) and required supplementary information pertaining
to the General Fund and each fund of the Commission.
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The audit firm will perform a Single Audit on the expenditures of federal grants in accordance with Title 2 U.S. Code of Federal Regulations
(CFR) Part 200 and 225 as applicable and render the appropriate audit reports on Internal Control over Financial Reporting based upon
the audit of VCTC’s financial statements in accordance with Government Auditing Standards and the appropriate reports on compliance
with Requirements Applicable to each Major Program, Internal Control over Compliance and on the Schedule of Expenditures of Federal
Awards in Accordance with the current regulations. The single audit report will include appropriate schedule of expenditures of federal
awards, footnotes, findings and questioned costs, including reportable conditions and material weaknesses, as applicable, and follow up
on prior audit findings where required.
The audit firm shall issue a separate “management letter” that includes recommendations for improvements in internal control, accounting
procedures and other significant observations that are considered to be non-reportable conditions, if applicable. Prior to issuance of the
final management letter, the auditor shall deliver a draft copy to VCTC for review and management’s responses.
The auditor will be required to assist with implementation of applicable Governmental Accounting Standards Board pronouncements.
The Commission intends to submit its ACFR each year to the Government Finance Officers Association (GFOA) Certificate of
Achievement for Excellence in Financial Reporting awards program. The selected auditor shall be expected to review the Commission’s
ACRF to ensure compliance with the requirements of the award program.
The auditor will be required to attend a minimum of one Commission meeting per audit cycle for the purpose of discussing the audit and
its conclusions. The auditor shall provide an electronic file of each auditor prepared report in a jpeg and pdf format.
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