Landscape Services

Location:	Arkansas
Posted:	Jul 1, 2026
Due:	Jul 13, 2026
Agency:	State Government of Arkansas
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Solicitation No:	ADPHT-26-030
Publication URL:	To access bid details, please log in.

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STATE OF ARKANSAS

Department of Parks, Heritage and Tourism

1100 Main Street

Little Rock, AR 72201

INVITATION FOR BID

SOLICITATION DOCUMENT

SOLICITATION INFORMATION

Solicitation Number: ADPHT-26-030

Solicitation Issued: 07/01/2026

Description:

Landscape Services

Division/Agency:

Department of Parks, Heritage and Tourism, Department of Arkansas Heritage

BID DUE DATE

Bid Response Due Date: 07/13/2026

Time: 2:00 p.m., Central Time

Bid responses for this Invitation for Bid must be delivered to the Department of Parks, Heritage and Tourism

(ADPHT) on or before the submission deadline. Bids received after the submission deadline may be rejected

as untimely. See Section 1.2 for information regarding Live Bid Openings.

Delivery Address and

IFB Opening Location

Bid’s Outer Packaging

DELIVERY OF RESPONSE DOCUMENTS

Delta Cultural Center

Attn: Procurement

141 Cherry St.

Helena, Arkansas 72342

Delivery providers, USPS, UPS, and FedEx deliver mail to the delivery street

address on a schedule determined by each individual provider. These providers will

deliver based solely on the street address. Prospective Contractors assume all

risk for timely, properly submitted deliveries. Electronic bids will not be

accepted.

Seal outer packaging and properly mark with the following information. If outer

packaging of bid submission is not properly marked, the package may be opened for

bid identification purposes.

 Solicitation number

 Date and time of bid opening

 Prospective Contractor's name and return address

Buyer:

Email Address:

Department Website:

ADPHT CONTACT INFORMATION

Erin Watson

Buyer’s Direct Phone

Number:

erin.watson@arkansas.gov

Department’s Main

Number:

Adpht.arkansas.gov

501-682-7618

501-682-4933

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Rev 8/2025

SECTION 1 – INFORMATION AND INSTRUCTIONS

1.1 INTRODUCTION

This Invitation for Bid (IFB) is issued by the Department of Parks, Heritage and Tourism for the

Department of Arkansas Heritage to obtain pricing and a contract(s) for landscape services.

Direct all communications regarding this Solicitation to the Buyer on page one (1) of the IFB.

1.2 SOLICITATION SCHEDULE

TABLE A: TENTATIVE SOLICITATION SCHEDULE

ACTIVITY

IFB Release to Prospective Contractors

Site Visit

Deadline for Prospective Contractor Questions

Answers to Questions Posted to SAS OSP website*

Response Due Date

Post Anticipation to Award*

Award Contract*

DATE

07/01/2026

07/02/2026

07/03/2026

07/06/2026

07/13/2026

07/16/2026

09/01/2026

1.3 LIVE BID OPENING

Use the information below to view the bid opening online

Teams Meeting Link: https://teams.microsoft.com/meet/228356495030488?p=loqi2i7LFIirZQ4N1l

Meeting ID: 228 356 495 030 488

Passcode: ez3wE7ZX

Call-In Information: +1 501-244-3310,,495573870#

1.4 OBJECTIVE AND GOALS

The Department seeks to establish a new contract for Landscape Services at Little Rock Area Arkansas

Heritage locations; Heritage Central Office, Historic Arkansas Museum, and Mosaic Templars Cultural

Society.

1.5 TYPE OF CONTRACT

A. As a result of this IFB, the Department intends to award a contract to a single Contractor (see

Contractor Selection).

B. The anticipated starting date for any resulting contract is September 1, 2026, except that the actual

contract start date may be adjusted unilaterally by the State for up to three (3) calendar months. By

submitting a signed bid in response to the IFB, the Prospective Contractor represents and warrants

that it will honor its bid as being held open as irrevocable for this period.

C. The initial term of a resulting contract will be for one (1) year. Upon mutual agreement by the

Contractor and Department, the contract may be renewed by the State for up to six (6) additional

one-year terms or portions thereof, not to exceed a total aggregate contract term of seven (7)

consecutive years.

1.6 DEFINITION OF TERMS

A. Unless otherwise defined herein, all terms defined in Arkansas Procurement Law have the same

meaning herein.

B. The terms “Invitation for Bid,” “IFB,” and “Solicitation” are used synonymously in this document.

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C. “Prospective Contractor” means a responsive and responsible bidder who submits a bid that meets

the Requirements and criteria set forth in this Solicitation.

D. “Requirement” means a term, condition, provision, deliverable, Specification, or a combination

thereof, that is obligated under the Solicitation, resulting contract, or both.

E. “Shall” and “must” mean the imperative and are used to identify Requirements and Specifications.

F. “Specification” means any technical or purchase description or other description of the physical or

functional characteristics, or of the nature, of a commodity or service. “Specification” may include a

description of any Requirement for inspecting, testing, or preparing a commodity or service for

delivery.

G. “State” means the State of Arkansas. When the term “State” is used herein to reference any

obligation of the State under a contract that results from this Solicitation, that obligation is limited to

the Department using such a contract.

1.7 CONTRACTOR SELECTION

A. Award is expected to be made to the responsive and responsible Prospective Contractor determined

to have submitted the lowest bid that meets the Requirements and criteria set forth in the IFB, based

on the Total Annual Cost of the Official Bid Price Sheet submitted by the Prospective Contractor.

B. The State reserves the right to determine that received costs from any vendor are unreasonable (too

high for the requirements of the subject solicitation) or unrealistic (too low to reflect the ability of the

offeror to meet the requirements of the solicitation). When it is determined by the State that pricing is

potentially unrealistic or unreasonable, the State may request an offeror to clarify elements of pricing,

and the offeror may be removed from consideration for a solicitation, at the sole discretion of the

State.

C. If the State so chooses, negotiations may be conducted with the lowest-bidding, responsive and

responsible Prospective Contractor if:

1. All bids received from responsive and responsible bidders exceed available funding; or

2. It appears that additional savings to the state may result from negotiation.

D. If negotiations fail to result in a contract, the State may negotiate with the next lowest-bidding,

responsive and responsible Prospective Contractor.

1. The negotiation process may be repeated until an acceptable lower bid price is negotiated, or

until such time the State determines negotiations are no longer in the best interest of the state.

2. Negotiations are conducted at the sole discretion of the State.

E. Once the anticipated awardee has been determined, the anticipated award will be posted to ARBuy,

generally for a period of fourteen (14) days prior to the issuance of a contract. The postings are

anticipated awards only, subject to protest.

F. A contract is not effective prior to final award being made by the State; some contracts may be

subject to Legislative review prior to final award.

1.8 CLARIFICATION OF SOLICITATION

A. Prospective Contractors must attend a mandatory site visit on July 2nd at 9:00 a.m.

B. Prospective Contract may submit questions regarding this Solicitation via email to the Buyer on page

one (1) of the IFB by midnight, Central Time on or before 07/03/2026.

1. For each question submitted, Prospective Contractor should reference the specific Solicitation

item number to which the question refers, as applicable.

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2. Prospective Contractors’ written questions will be consolidated and answered by the State as

deemed appropriate. The State’s consolidated written response is anticipated to be posted to the

Solicitation posting by the close of business on 07/06/2026. If Prospective Contractor questions

are unclear or non-substantive in nature, the State may request clarification of a question(s) or

decline to answer.

C. The Prospective Contractor should notify the Buyer of any term, condition, etc., that precludes the

Prospective Contractor from submitting a Responsive Bid. Prospective Contractors should note that it

is the responsibility of the Prospective Contractor to seek resolution of all such issues, including

those relating to the terms and conditions of the contract, prior to the submission of a bid.

D. Prospective Contractors may contact the Buyer with non-substantive questions at any time prior to

the bid opening.

E. An oral statement by the Department will not be part of any contract resulting from this Solicitation

and may not reasonably be relied on by any Prospective Contractor as an aid to interpretation unless

it is reduced to writing and expressly adopted by the Department.

1.9 RESPONSE DOCUMENTS

A. All bids must be submitted to the delivery address and by the submission deadline on page one (1)

of the IFB.

B. Bid Response Packet

1. Prospective Contractors shall utilize the Bid Response Packet attached to the Solicitation to

submit their bids.

2. The following are bid submission Requirements and must be submitted as part of a Prospective

Contractor’s bid.

a. Signed Bid Signature Page; signature may be ink or digital.

b. Completed Bid Response Packet, which must be in English.

c. Completed Official Bid Price Sheet attached to Solicitation posting.

i. Pricing must be proposed in U.S. dollars and cents.

ii. Quantities stated are estimates only and are not guaranteed. Prospective Contractor

must bid unit price on the estimated quantity and unit of measure specified.

 The State may order more or less than the estimated quantity on term contracts, and

the Contractor shall sell to the Department quantities ordered at no more than the

bid price.

iii. If pricing documents do not allow for accurate pricing, Prospective Contractor should

notify the Buyer at least seventy-two (72) hours before the bid opening time.

iv. Prices must be firm offers and adjustments may be negotiated at the time of contract

renewal annually.

 A request for a price increase must include supporting documentation demonstrating

that the increase in contract price is based on an increased cost to the Contractor

and that the proposed pricing is still competitive in the marketplace. The State has

the right to approve or deny any request for a price adjustment.

v. Discount from list bids pricing is not acceptable unless requested elsewhere in the

Solicitation.

vi. State and local sales taxes should not be included in the bid price. Trade discounts

should be deducted from the unit price and the net price should be shown in the bid.

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d. Proposed Subcontractors Form (see SRV-1, section 14)

e. Completed Site Verification Form

3. The following items, which must be submitted prior to a contract award to the Prospective

Contractor, may also be included with the Prospective Contractor’s bid response:

a. EO 98-04 Contract & Grant Disclosure Form (see SRV-1, section 11)

b. Copy of Prospective Contractor’s Equal Opportunity Policy

i. Pursuant to Arkansas Code Annotated § 19-60-104, OSP requires a Prospective

Contractor bidding on a state contract to submit a copy of the Prospective Contractor’s

Equal Opportunity (EO) Policy. Prospective Contractors not required by law to have an

EO Policy must submit a written statement to that effect.

c. Copy of Company’s license to apply herbicides and pesticides.

d. Copy of Company’s liability and workman’s compensations insurance

4. Prospective Contractors should not include any other documents or ancillary information, such

as a cover letter or promotional marketing information.

C. Prospective Contractors should not alter any language in Solicitation document(s) or Official Bid

Price Sheet provided by the State.

D. Prospective Contractors’ bids cannot be altered or amended after the bid opening except as

permitted by law or rule.

E. As requested, Prospective Contractors shall provide clarification regarding Prospective Contractor’s

bid response.

F. Prospective Contractors may submit multiple bids.

SECTION 2 – SPECIFICATIONS AND REQUIREMENTS

2.2 GENERAL REQUIREMENTS

A. The Contractor shall be licensed to apply herbicides and pesticides.

B. The Contractor shall have liability insurance and workman’s compensation insurance.

C. The Contractor shall complete the same scope of work at each of these locations:

1. Fort Curtis with parking lot area - 350 Biscoe Street, Helena

2. Freedom Park - 750 Biscoe Street, Helena

3. Moore Hornor House - 323 Beech Street, Helena

4. Battery C - 1199 Yorkshire Street, Helena

5. Train Depot - 95 Missouri Street, Helena

6. Cherry Street Pavilion - 116 Cherry Street, Helena

7. Maintenance Shop - 140 Cherry Street, Helena

8. Temple Beth El - 406 Perry Street, Helena

9. Interstate Lot - Corner of Walnut Street and Phillip Street, Helena

SCOPE OF WORK

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.