Invitation for Proposals for Rental Car Concession Agreements at the Tri-Cities Airport

NOTICE INVITING PROPOSALS FOR
RENTAL CAR CONCESSION AGREEMENTS
AT THE TRI-CITIES AIRPORT
The Port of Pasco (herein called the "Port") hereby invites interested parties to submit proposals
for the award of non-exclusive rental car concession agreements to permit the operation of up to four (4)
rental car concessions at the Tri-Cities Airport pursuant to the terms and conditions herein set forth in these
proposal and contract documents.
Commencing Monday, August 31, 2026, proposal and contract documents may be downloaded
from our website: www.portofpasco.org.
A non-mandatory Pre-Proposal Meeting will be held on Thursday, September 17, 2026, at 1:00
p.m. Pacific Time for interested parties to discuss the contract documents. The meeting will be held by
video conference. Attendance by video conference will be through the Teams platform using the following
link: https://teams.microsoft.com/meet/211935021455139?p=ZnHmR6pUtz2V4Lj0LR or by telephone by
calling (872) 240-8003 and using Meeting ID: 562 989 241#. If you would like to receive a calendar invite
via email or should you have any technical difficulties connecting into the meeting, please contact Ms. Tara
White whose contact information is provided below.
Sealed proposals for the operation of rental car concessions will be received by Port of Pasco at
the Tri-Cities Airport, 3601 North 20th Avenue, Pasco, Washington 99301, until 2:00 p.m. Pacific Time
on Friday, October 30, 2026, at which time they will be opened in the Airport conference room of the Tri-
Cities Airport and publicly read aloud. Interested parties may also attend by video conference through the
Teams platform using the following link:
https://teams.microsoft.com/meet/271494192378259?p=EDgu0YCqetlmBrrQMN or by telephone by
calling (872) 240-8003 and using Meeting ID: 629 789 233#.
The Port reserves the right to reject any or all proposals, portion or parts thereof, and to waive all
minor irregularities in the Proposals.
A Premises Selection Meeting shall be held on Friday, November 6, 2026 at 9:00 a.m. Pacific Time
for successful Proposers to select their premises based on highest to lowest proposal submitted.
In accordance with Regulations of the U.S. Department of Transportation, 49 CFR Part 23, the Port
has implemented an airport disadvantaged business enterprise (ACDBE) concession plan under which
qualified firms may have the opportunity to operate an airport business. The Proposer shall take all
necessary and reasonable steps to achieve participation in the ACDBE concession plan.
One original and one electronic copy (pdf format on flash drive) of all documents listed on the
"Proposal Submission Checklist - Attachment #1" must be submitted in a sealed envelope bearing on the
outside, the date advertised for the opening of the proposals and the words, "Rental Car Concession, Tri-
Cities Airport". If mailed or delivered via a courier delivery company, the sealed envelope containing the
required proposal documents shall be enclosed in another envelope and addressed to the Tri-Cities Airport,
3601 North 20th Avenue, Pasco Washington, 99301, attention of the Airport Director. It will be the sole
responsibility of Proposers to ensure proposals are in the possession of the Port at Tri-Cities Airport by the
appointed date and time.
For additional information contact: Tara White, Airport Business Manager at (509) 547-6352 or
taraw@portofpasco.org.

REQUEST FOR PROPOSALS
NON- EXCLUSIVE RENTAL CAR CONCESSION
August 31, 2026
REMINDER OF CRITICAL DATES
Pre-Proposal Conference: September 17, 2026 1:00 p.m.
Question Deadline September 23, 2026 4:00 p.m.
Proposal Due Date: October 30, 2026 2:00 p.m.

TABLE OF CONTENTS
NON-EXCLUSIVE RENTAL CAR CONCESSION
1. REQUEST FOR PROPOSAL (RFP) ........................................................................................ 2
2. PREMISES AVAILABLE, AND ASSIGNMENT OF, TO SUCCESSFUL PROPOSERS .... 2
3. CONCESSION FEE, RENTS AND FEES TO BE PAID BY PROPOSER ............................. 3
4. DUAL BRANDING .................................................................................................................. 5
5. AIRPORT CONCESSION DISADVANTAGED BUSINESS ENTERPRISE (ACDBE) ....... 6
6. CONCESSION AGREEMENTS .............................................................................................. 6
7. PRE-PROPOSAL MEETING ................................................................................................... 6
8. ADDENDA ............................................................................................................................... 6
9. PROPOSAL FORM .................................................................................................................. 7
10. PROPOSAL GUARANTY ................................................................................................... 7
11. MINIMUM QUALIFICATIONS AND QUALIFICATION FORM ................................... 7
12. PROPOSERS AFFIDAVIT .................................................................................................. 8
13. SUBMISSION OF PROPOSALS ......................................................................................... 8
14. OPENING AND EVALUATION OF PROPOSALS ........................................................... 8
15. WITHDRAWAL OF PROPOSALS ..................................................................................... 8
16. REJECTION OF PROPOSALS ............................................................................................ 9
17. BREAKING OF A TIE PROPOSAL .................................................................................... 9
18. OPEN PUBLIC RECORDS ACT ......................................................................................... 9
19. PROHIBITION AGAINST LOBBYING ............................................................................. 9
20. RESPONSIBILITY OF PROPOSERS ................................................................................. 9
21. ACCEPTANCE OF PREMISES "AS IS" .......................................................................... 10
22. STATISTICAL INFORMATION ....................................................................................... 10
23. TITLE VI ............................................................................................................................. 10
ATTACHMENT #1 ............................................................................................................................. 11
ATTACHMENT #2 ............................................................................................................................. 12
ATTACHMENT #3 ............................................................................................................................. 14
ATTACHMENT #4 ............................................................................................................................. 17
ATTACHMENT #5 ............................................................................................................................. 18
EXHIBIT A - Terminal Building Counter and Office Layouts .......................................................... 19
EXHIBIT B(1) - Ready/Return Blocks (4 Block Configuration) ....................................................... 20
EXHIBIT B(2) - Ready/Return Blocks (3 Block Configuration) ....................................................... 21
EXHIBIT B(3) - Ready/Return Blocks (2 Block Configuration) ....................................................... 22
EXHIBIT C - Service Bays and Fueling Lanes .................................................................................. 23
EXHIBIT D(1) - Vehicle Overflow Storage Blocks (4 Block Configuration) .................................. 24
EXHIBIT D(2) - Vehicle Overflow Storage Blocks (3 Block Configuration) .................................. 25
EXHIBIT D(3) - Vehicle Overflow Storage Blocks (2 Block Configuration) .................................. 26
EXHIBIT E - Statistical Information - Revenue Data/Passenger Traffic ........................................... 27
EXHIBIT F - Sample Concession and Lease Agreement ................................................................... 28
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INSTRUCTIONS TO PROPOSERS
1. REQUEST FOR PROPOSAL (RFP)
A. Sealed proposals (one original and one electronic copy in pdf format) for the award
of non-exclusive Rental Car Concession Agreements to permit the operation of up to four (4) rental
car concessions at the Tri-Cities Airport are solicited by the Port of Pasco (herein referred to as
"Port"). The current rental car concessions expire on December 31, 2026. The Port shall provide
up to four (4) locations at the Airport to include counter and associated office space in the terminal
building, ready/return parking blocks, and service facilities that shall be utilized by the successful
Proposers.
B. Proposals for the Rental Car Concession and Lease Agreement will be received at
the Administration Offices on the second floor of the Terminal, 3601 North 20th Ave. Pasco,
Washington 99301, until 2:00 p.m., Pacific Time, on Friday, October 30, 2026, at which time all
proposals will be taken to the Airport conference room where they will be publicly opened and
read aloud. Interested parties may also attend by video conference through the Teams platform
using the following link:
https://teams.microsoft.com/meet/271494192378259?p=EDgu0YCqetlmBrrQMN or by
telephone by calling (872) 240-8003 and using Meeting ID: 629 789 233#.
C. A Premises Selection Meeting shall be held on Friday, November 6, 2026 at 9:00
a.m. Pacific Time with attendance by video conference.
2. PREMISES AVAILABLE, AND ASSIGNMENT OF, TO SUCCESSFUL PROPOSERS
A. The Port shall allocate all types of rental car premises, as outlined in this Article,
based on the total dollar amount of the four (4) year Minimum Annual Guarantees submitted by
Proposer. The order of selection will be on ranking from highest to lowest dollar amount. The
highest successful Proposer shall select first, the second highest successful Proposer shall select
second from the locations remaining and so on until all locations have been selected.
B. The ticket counter/office/queuing areas are outlined on Exhibit A. There are four
(4) counters with supporting offices and queuing.
C. The ready/return parking blocks are outlined on Exhibit B. There are four (4)
ready/return blocks. The ready/return blocks will be allocated as reflected on Exhibit B(2) in the
event there are only three (3) successful proposers or Exhibit B(3) if there are only two (2)
successful proposers.
D. The Consolidated Service Facilities are outlined on Exhibits C and D. There are
four (4) exclusive use bays and overflow storage blocks. There are also fueling island and stations,
fueling queuing lanes and fuel storage; designated employee parking area; and associated facilities
and landscaping for use jointly with other operators.
In the event there are only three (3) successful proposers, the four (4) service bays will be
allocated to the successful proposers as follows:
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Step 1: Determine the number of successful proposers.
Step 2: Determine the number of remaining service bays after each successful
proposer receives one service bay.
Step 3: Ask each successful proposer in rank order (based on the total dollar amount
of the four (4) year Minimum Annual Guarantees) whether they would like to request
a second service bay. The Port will allocate the extra service bay as requested until the
extra service bay has been allocated.
Step 4: Have each successful proposer select the location of their service bay(s) in
rank order.
In the event there are only two (2) successful proposers, the Bays and Fuel Lanes 1 and 2
will be selected together, and Bays and Fuel Lanes 3 and 4 will be selected together.
The vehicle overflow storage blocks will be allocated as reflected on Exhibit D(2) in the
event there are only three (3) successful proposers or Exhibit D(3) if there are only two (2)
successful proposers.
3. CONCESSION FEE, RENTS AND FEES TO BE PAID BY PROPOSER
The Successful Proposer shall pay to the Port annually as compensation for the Premises
and all other rights, licenses and privileges granted to it pursuant to the Concession and Lease
Agreement:
A. Concession Fee - the greater of either:
1) 10% of the operator's annual Gross Revenues ("Percentage Concession Fee"); or
2) the respective annual amount proposed as the operator's Minimum Annual
Guaranteed Fee ("MAG").
Each Successful Proposer's total MAG for the term of the Concession Agreement shall be
used to determine its relative order of selection of 1) Counter/Office/Queuing space in the
Terminal, 2) Parking Block in the Ready/Return area, 3) Fueling and Service Bay, and 4) Vehicle
Overflow Storage Block at the Consolidated Service Facility.
B. Rent - All Rents set forth in this Article 3, Section B, shall be paid in advance on the
first (1st) of each month and are subject to Washington State Leasehold tax and other
applicable taxes which shall be collected by the Port in addition to the rent listed.
1) Counter/Office/Queuing Space Rent - Counter/Office/Queuing space rental rate
is based on the Terminal Airline Rates and Charges per square foot per year, and
subject to change annually upon the adoption of the Airlines Rates and Charges by
the Port. The terminal rental rate for 2026 is One Hundred Six Dollars and Forty-
One Cents ($106.41) per square foot. The terminal rental rate for 2027 has yet to
be established.
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2) Ready/Return Block Rent - Compensation to the Port for use of the Ready/Return
spaces allocated by block to the successful proposers shall be as follows:
Annual Rent
Block 1 $145,800
Block 2 100,800
Block 3 102,600
Block 4 115,200
In the event the Port receives only three qualified proposals, the ready/return blocks
will be assigned as reflected in Exhibit B(2) and the rent shall be as follows:
Annual Rent
Block 1 $171,000
Block 2 129,600
Block 3 163,800
In the event the Port receives only two qualified proposals, the ready/return blocks
will be assigned as reflected in Exhibit B(3) and the rent shall be as follows:
Annual Rent
Block 1 $248,400
Block 2 216,000
One-twelfth (1/12) of the annual block rent above shall be paid the 1st calendar day
of each month throughout the lease term without invoice.
Each Proposer's chosen block will remain fixed throughout the Term of the
Agreement. The Ready/Return Block Rent shall not be subject to adjustment
during the term of the Concession Agreement.
3) Consolidated Service Facility - Joint Use Space Rent - Compensation to the Port
for land rent of the 150,585 square feet of joint use space at the Consolidated
Service Facility shall be at the rate of Sixty-Six Cents ($0.66) per square foot per
year. This monthly rent of $8,282.18 shall be shared equally by the proportionate
space used by the successful proposers.
4) Consolidated Service Facility - Vehicle Overflow Storage Block Rent -
Compensation to the Port for use of the vehicle overflow storage allocated by block
to the successful proposers shall be as follows:
Annual Rent
Block 1 $10,611
Block 2 8,253
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Block 3 7,074
Block 4 11,790
In the event the Port receives only three qualified proposals, the vehicle overflow
storage blocks will be assigned as reflected in Exhibit D(2) and the rent shall be as
follows:
Annual Rent
Block 1 $10,611
Block 2 15,327
Block 3 11,790
In the event the Port receives only two qualified proposals, the vehicle overflow
storage blocks will be assigned as reflected in Exhibit D(3) and the rent shall be as
follows:
Annual Rent
Block 1 $18,864
Block 2 18,864
One-twelfth (1/12) of the annual block rent above shall be paid the 1st calendar day
of each month throughout the lease term without invoice.
Each Proposer's chosen block will remain fixed throughout the Term of the
Agreement. The Vehicle Overflow Storage Block Rent shall not be subject to
adjustment during the term of the Concession Agreement.
C. Customer Facility Charges (CFCs) - Operators shall collect the CFCs on behalf
of the Port and remit to the Port, in accordance with the Port's CFC resolutions.
D. Additional Costs and Fees - Operators shall pay to the Port additional fees as may
be incurred by the Operator including, but not limited to, fuel use reimbursement,
access media replacement, employee parking, badging, improper parking and any
fines or fees for violations levied to Operator or its employees.
4. DUAL BRANDING
A Proposer shall be required to designate in its "Proposal Form - Attachment #2" the brand
or brands under which it will operate its concession at the Airport. A single Proposer may operate
no more than a total of two brands per concession. Any brands designated in Proposer's
"Qualification Form - Attachment #3", must be 100% owned by the Proposer or the Proposer must
be authorized to operate any such brand. Any successful Proposer shall be prohibited from
operating at the Airport under any brand other than the brand(s) it designates on its "Qualification
Form - Attachment #3." Approval of any requests for any changes from this arrangement will not
be accepted.
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5. AIRPORT CONCESSION DISADVANTAGED BUSINESS ENTERPRISE (ACDBE)
Per the federal regulations of the U.S. Department of Transportation, 49 CFR Part 23, it is
the policy of the Port that airport concession disadvantaged business enterprises (ACDBE) shall
have the maximum opportunity to participate in any activity, service or facility at the Airport under
agreement, lease, contract with or franchise from the Port. A successful Proposer shall agree to
make good faith efforts to ensure that business concerns owned and controlled by socially and
economically disadvantaged individuals as defined in 49 CFR Part 23, as amended, participate in
rental car operations at the Airport. In accordance with the Department of Transportation's
Frequently Asked Questions, the ACDBE goal is currently set to zero until the Unified
Certification Program (UCP) completes the reevaluation process provided in 49 CFR 23.81.
If a selected Proposer is unable to achieve the established goal under joint venture,
partnership, franchise or similar legal arrangement, the Proposer shall seek to obtain the required
ACDBE participation by other means, such as the purchase of goods, services, supplies and/or
products from certified ACDBE vendors. In the event that a selected Proposer for this solicitation
qualifies as a certified ACDBE, the agreement goal shall be deemed to have been met.
6. CONCESSION AGREEMENTS
The Concession Agreements shall commence January 1, 2027 and shall expire on
December 31, 2030 and must be executed by the successful Proposers and returned to the Airport
on or before December 4, 2026. The Concession and Lease Agreement shall be substantially in
the form of the agreement in the attached Exhibit F.
7. PRE-PROPOSAL MEETING
A non-mandatory Pre-Proposal Meeting will be held on Thursday, September 17, 2026, at
1:00 p.m. Pacific Time to discuss the contract documents. Proposers are encouraged to attend the
Pre-Proposal meeting but are not required to attend. The meeting will be held by video conference.
Attendance by video conference will be through the Teams platform using the following link:
https://teams.microsoft.com/meet/211935021455139?p=ZnHmR6pUtz2V4Lj0LR
or by telephone by calling (872) 240-8003 and using Meeting ID: 562 989 241#. If you would
like to receive a calendar invite via email or should you have any technical difficulties connecting
into the meeting, please contact Ms. Tara White whose contact information is provided on the
notice. Optional tours of the facilities may be scheduled by appointment by contacting Ms. White.
Tours should be before the question deadline.
8. ADDENDA
Should there be any questions concerning the meaning or content of these documents, the
Proposer shall notify the Finance & Administration Manager, in writing no later than 4:00 p.m.,
Pacific Time on Friday, September 23, 2026. All questions should be sent to Tri-Cities Airport,
Attention: Tara White, 3601 North 20th Ave. Pasco, Washington 99301 or via email:
taraw@portofpasco.org. Any corrections or changes, if required, will be provided in a written
addendum. Port Staff will not be responsible for any other instructions, interpretations or
explanations and should not be contacted other than in writing to Ms. White. It is anticipated that
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any clarification/addendum needed to address questions submitted to the Port will be posted on or
about October 9, 2026 on the Airport's website at www.portofpasco.org. The Port assumes no
responsibility beyond delivery posting on the Airport's website.
9. PROPOSAL FORM
A. Minimum Annual Guarantee: Proposer shall submit its proposal as a Minimum
Annual Guarantee for each of the four (4) years of the Concession and Lease Agreement.
Minimum Annual Guarantee amounts shall be paid in advance on the first day of each month,
payable in equal monthly payments during the concession term. The minimum acceptable
proposal is Two Hundred Thousand Dollars ($200,000) per year for one brand or Four Hundred
Thousand Dollars ($400,000) per year for two brands by one company.
B. Each proposal shall be submitted on the attached "Attachment #2 - Proposal Form".
10. PROPOSAL GUARANTY
Each proposal shall be accompanied by a proposal bond, certified cashier's check, or bank
draft payable to the Port, in the amount of Ten Thousand Dollars ($10,000). The bond, check or
draft must be attached to the Proposal Form and will be held by the Port, without interest, as the
proposal guaranty for a reasonable period of time until the successful Proposers have been selected,
after which the proposal guaranties of all but the successful Proposers will be returned. The
proposal guaranties of the successful Proposers will be held pending their complete execution of
the Concession and Lease Agreement, along with evidence of insurance, as required by the
Concession and Lease Agreement (attached hereto). If a successful Proposer should fail to execute
the Concession and Lease Agreement or comply with other provisions of the contract documents
by December 4, 2026, the proposal guaranty shall be forfeited to Port as liquidated damages.
11. MINIMUM QUALIFICATIONS AND QUALIFICATION FORM
Minimum Qualifications - In order to ensure a high level of service to the traveling public,
the Port will consider only proposals from organizations with experience in the rental car business.
Therefore, each proposer who is not currently operating at the Airport (in their responses to
Questions 7-10 on Attachment #3), must be able to demonstrate that (a) it has been engaged in the
retail rental car business for at least the last three (3) years, (b) it can provide a fleet of no less than
50 rental cars at the Airport, (c) it has produced gross revenues of at least $1,000,000 in each of
the past two (2) years, (d) it has a national, on-line reservation system and (e) it has a national
system of one-way drop off availability or exchange anywhere within the continental United
States. Proposals from proposers who fail to meet these minimum qualifications shall not be
considered (Incumbent Operators do not need to demonstrate these minimum qualifications.)
Franchise proposers must provide the required information on financial capabilities, franchise
operations, and may include information on the operations of the franchisor. Franchisees shall
include a letter from franchisor granting approval to propose at the Airport and operate throughout
the term of the Agreement.
Qualification Form - All proposers must submit, as a part of the proposal, the information
required on the attached "Qualification Form - Attachment #3."
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12. PROPOSERS AFFIDAVIT
Each proposal must have attached thereto the "Proposer's Affidavit - Attachment #4" the
statement that such proposal is genuine and made in good faith, and not deceptive or collusive, or
made in the interest of or on behalf of any persons not herein named. The affidavit must also state
that the Proposer has not, directly or indirectly, induced or solicited any other Proposer to put in a
deceptive proposal, or any other person, firm or corporation to refrain from submitting a proposal,
and that the Proposer has not in any manner sought by collusion to secure for itself an advantage
over any other Proposer. Proposer shall submit an affidavit that it agrees to operate a rental car
concession at the Airport during the term of the Concession Agreement. Any proposal not
accompanied by, or which is made without such affidavit, or in violation thereon, will not be
considered. If the Proposer is a corporation, said affidavit shall be signed by the duly authorized
officer of such corporation. Signatures on said affidavit must be witnessed by a Notary Public.
13. SUBMISSION OF PROPOSALS
Each Proposer shall submit one original and one electronic copy (pdf format on Flash
Drive) of all documents required. All documents listed on the attached "Proposal Submission
Checklist - Attachment #1" must be submitted in a sealed envelope bearing on the outside, the
date advertised for the opening of the proposals and the words, "Rental Car Concession, Tri-Cities
Airport". If mailed or delivered via a courier delivery company, the sealed envelope containing
the required proposal documents shall be enclosed in another envelope and addressed to the Tri-
Cities Airport, 3601 North 20th Avenue, Pasco, Washington, 99301, attention of the Airport
Director.
14. OPENING AND EVALUATION OF PROPOSALS
Proposals shall be received as set forth in the Notice Inviting Proposals. Late Proposals
will not be considered by the Port and will be returned unopened to the Proposer. An evaluation
committee will review the merits of proposals in accordance with the evaluation criteria listed
below. Failure to provide information requested in this RFP may result in disqualification of a
proposal. The sole objective of the evaluation committee will be to evaluate the responsiveness of
each Proposer to the requirements of the RFP.
1. The sum total of the minimum annual guarantees proposed for the four (4)
year term of the Agreement.
2. Previous background and experience of Proposers.
3. Previous background or history of default or arrearage in previous or
existing agreements with the Port.
15. WITHDRAWAL OF PROPOSALS
Proposals may be withdrawn at any time prior to the time set for the opening of proposals
in the Notice Inviting Proposals. No Proposer will be permitted to withdraw its proposal after the
time specified in such Notice for the opening of proposals, unless the award is delayed by action
of the Port for a period exceeding sixty (60) days.
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