Solar PV Modules

Location:	Michigan
Posted:	May 12, 2026
Due:	May 27, 2026
Agency:	City of Ann Arbor
Type of Government:	State & Local
Category:	70 - General Purpose Information Technology Equipment (including software).
Solicitation No:	ITB 4789
Publication URL:	To access bid details, please log in.

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CITY OF ANN ARBOR

INVITATION TO BID

Solar PV Modules

ITB No. 4789

Due Date: May 27, 2026 by 2:00 PM (local time)

Sustainable Energy Utility (SEU)

Issued By:

City of Ann Arbor

Procurement Unit

301 E. Huron Street

Ann Arbor, MI 48104

TABLE OF CONTENTS

INSTRUCTIONS TO BIDDER/SUPPLIERS

INVITATION TO BID

SPECIFICATIONS

ATTACHMENTS

City of Ann Arbor Standard Purchase Order Terms and Conditions

City of Ann Arbor Vendor Conflict of Interest Disclosure Form

City of Ann Arbor Non-Discrimination Ordinance Declaration Form and Notice

INSTRUCTIONS TO BIDDERS/SUPPLIERS

General

The City of Ann Arbor's Procurement Office is soliciting bids for the purchase of Solar PV Modules

to be installed by the City’s Ann Arbor Sustainable Energy Utility (A2SEU) based on the

specifications provided herein. The pricing provided for this ITB shall be firm from the date of

submission until July 4, 2026 unless otherwise documented in the submission. Upon mutual

agreement between the City and the Bidder/Supplier (also termed “vendor” or “contractor”) the

contract terms and/or pricing provided in this ITB may be extended for two (2) additional one (1)

year periods.

Any Bid which does not conform fully to these instructions may be rejected.

Preparation of Bids

Bids should be prepared providing a straight-forward, concise description of the Bidder/Supplier’s

ability to meet the requirements of the ITB. Bids shall be written in ink or typewritten. No erasures

are permitted. Mistakes may be crossed out and corrected and must be initialed and dated in ink

by the person signing the Bid.

Bids must be submitted on the Excel-based "Bid Forms" provided with each blank properly filled

in.

Each person signing the Bid certifies that he/she is the person in the Bidder/Supplier’s

firm/organization responsible for the decision as to the fees being offered in the Bid and has not

participated and will not participate in any action contrary to the terms of this provision.

Questions or Clarifications / Designated City Contacts

All questions regarding this ITB shall be submitted via email. Emailed questions and inquires will

be accepted from any and all prospective Bidder/Suppliers in accordance with the terms and

conditions of the ITB.

All questions shall be due on or before May 18, 2026 @ 2:00 p.m. and should be addressed

as follows:

Specification/Scope of Work questions emailed to Shoshannah Lenski,

slenski@a2gov.org

Bid Process and Compliance questions emailed to Colin Spencer, CSpencer@a2gov.org

Any error, omissions or discrepancies in the Exhibit A specification discovered by the

Bidder/Supplier shall be brought to the attention of Colin Spencer at cspencer@a2gov.org as

soon after discovery as possible. Further, the Bidder/Supplier shall not be allowed to take

advantage of errors, omissions or discrepancies in the Exhibit A specifications.

Addenda

If it becomes necessary to revise any part of the ITB, notice of any Addenda will be posted to

Michigan Inter-governmental Trade Network (MITN) www.mitn.info and/or City of Ann Arbor web

site www.A2gov.org for all parties to download.

Each Bidder/Supplier must in its Bid, to avoid any miscommunications, acknowledge all addenda

which it has received, but the failure of a Bidder/Supplier to receive, or acknowledge receipt of

any addenda shall not relieve the Bidder/Supplier of the responsibility for complying with the terms

thereof.

The City will not be bound by oral responses to inquiries or written responses other than written

addenda.

Bid Submission

All Bids are due and must be delivered to the City of Ann Arbor Procurement Unit on or

before May 27, 2026 by 2:00 p.m. (Local time). Bids submitted late or via oral, telephonic,

telegraphic, electronic mail or facsimile will not be considered or accepted.

Each Bidder/Supplier should submit one (1) original paper bid and one (1) USB/flash drive

that contains a digital copy of the paper bid submitted and the Excel bid file of the pricing

in a sealed envelope clearly marked: ITB# 4789 – Solar PV Modules.

Bids must be addressed and delivered to:

City of Ann Arbor

Procurement Unit,

c/o Customer Services, 1st Floor

301 East Huron Street

Ann Arbor, MI 48104

All Bids received on or before the Due Date will be publicly opened and recorded immediately.

No immediate decisions are rendered.

The following forms provided within this ITB Document should be included in submitted

bids.

• Vendor Conflict of Interest Disclosure Form

• City of Ann Arbor Non-Discrimination Ordinance Declaration of Compliance

Bids that fail to provide these forms listed above upon bid opening may be rejected as

non-responsive and may not be considered for award.

Hand delivered bids may be dropped off in the Purchasing drop box located in the Ann Street

(north) vestibule/entrance of City Hall which is open to the public Monday through Friday from

8am to 5pm (except holidays). The City will not be liable to any Bidder/Supplier for any

unforeseen circumstances, delivery or postal delays. Postmarking to the Due Date will not

substitute for receipt of the Bid. Each Bidder/Supplier is responsible for submission of their Bid.

Additional time for submission of bids past the stated due date and time will not be granted to a

single Bidder/Supplier; however, additional time may be granted to all Bidder/Suppliers when the

City determines in its sole discretion that circumstances warrant it.

Award

The City intends to award a Contract/Purchase Order to the lowest responsible Bidder/Supplier(s)

providing the best value to the City. The City may, at its sole discretion, award line-by-line in the

best interest of value to the City.

Responsible Bidder/Supplier means a bid submitted, which conforms in all aspects of the

requirements set forth in the invitation to bid. All aspects could include references, past

experience, past performance, and qualifications.

Official Documents

The City of Ann Arbor officially distributes bid documents from the Procurement Unit or through

the Michigan Intergovernmental Trade Network (MITN). Copies of the bid documents obtained

from any other source are not Official copies. Addenda and other bid information will only be

posted to these official distribution sites. If you obtained City of Ann Arbor Bid documents from

other sources, it is recommended that you register on www.MITN.info and obtain an official Bid.

Taxes

Municipalities are exempt from Michigan State Sales and Federal Excise taxes. Do not include

such taxes in the bid figure(s). The City will furnish the successful Bidder/Supplier with tax

exemption certificates when requested.

Withdrawal of Bids

After the time of opening, no Bid may be withdrawn for the period of fifteen (15) calendar days.

Non-Discrimination Requirements

All contractors proposing to do business with the City shall satisfy the non-discrimination

administrative policy adopted by the City Administrator in accordance with the Section 9:158 of

the Ann Arbor City Code. Breach of the obligation not to discriminate shall be a material breach

of the contract. Contractors are required to post a copy of Ann Arbor’s Non-Discrimination

Ordinance attached at all work locations where its employees provide services under a contract

with the City.

Conflict of Interest Disclosure

The City of Ann Arbor Purchasing Policy requires that prospective Vendors complete a Conflict

of Interest Disclosure form. A contract may not be awarded to the selected Vendor unless and

until the Procurement Unit and the City Administrator have reviewed the Disclosure form and

determined that no conflict exists under applicable federal, state, or local law or administrative

regulation. Not every relationship or situation disclosed on the Disclosure Form may be a

disqualifying conflict. Depending on applicable law and regulations, some contracts may be

awarded on the recommendation of the City Administrator after full disclosure, where such action

is allowed by law, if demonstrated competitive pricing exists and/or it is determined the award is

in the best interest of the City. A copy of the Vendor Conflict of Interest Disclosure Form is

attached.

Debarment

Submission of a Bid in response to this ITB is certification that the Bidder/Supplier is not currently

debarred, suspended, proposed for debarment, and declared ineligible or voluntarily excluded

from participation in this transaction by any State or Federal departments or agency. Submission

is also agreement that the City will be notified of any changes in this status.

Disclosures

After bids are opened, all information in a submitter’s bid is subjected to disclosure under the

provisions of Michigan Public Act No. 442 of 1976, as amended (MCL 15.231 et seq.) known as

the “Freedom of Information Act.” The Freedom of Information Act also provides for the complete

disclosure of contracts and attachments thereto except where specifically exempted.

Bid Protest

All Bid protests must be in writing and filed with the Purchasing Agent within five (5) business

days of the award action. The Bidder/Supplier must clearly state the reasons for the protest. If a

Bidder/Supplier contacts a City Service Area/Unit and indicates a desire to protest an award, the

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.