Construction Phase Engineering Services

REQUEST
FOR
PROPOSALS
FOR
CONSTRUCTION PHASE ENGINEERING SERVICES
AT THE KANE STREET SANITATION YARD
For
THE MAYOR AND CITY COUNCIL OF BALTIMORE, MARYLAND
BY
THE NORTHEAST MARYLAND WASTE DISPOSAL AUTHORITY
Issued: August 10, 2026
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Table of Contents
PART I - PROPOSAL INFORMATION.................................. 4
1.1PURPOSE: .................................................. 4
1.2CONTACT PERSON: ........................................... 4
1.3PRE-PROPOSAL MEETING: ..................................... 5
1.4WRITTEN QUESTIONS: ........................................ 5
1.5AMENDMENT OR CANCELLATION OF THIS RFP: .................... 5
1.6SUBMISSION REQUIREMENTS: .................................. 5
1.7DISCLOSURE: ............................................... 7
1.8INCURRED EXPENSES: ........................................ 7
1.9ACCEPTANCE OF TERMS AND CONDITIONS: ....................... 8
1.10PROCUREMENT REGULATIONS: ................................. 8
PART II - CONTRACT INFORMATION AND PROPOSED CONTRACT PROVISIONS 8
2.1PARTIES TO THE CONTRACT: .................................. 8
2.2CONTRACT TERM: ............................................ 8
2.3COMPENSATION AND METHOD OF PAYMENT: ....................... 8
2.4 INSURANCE: ............................................... 9
PART III - SCOPE, QUALIFICATIONS, SCHEDULE, AND PRICING........ 9
3.1SCOPE: .................................................... 9
3.2 PROJECT ASSUMPTIONS ACCROSS ALL TASKS ................... 11
3.3QUALIFICATIONS: .......................................... 12
3.4PROJECT SCHEDULE: ........................................ 12
3.5PRICE PROPOSAL: .......................................... 12
PART IV - EVALUATION PROCEDURE................................ 13
4.1EVALUATION COMMITTEE: .................................... 13
4.2DISCRETION IN DETERMINING DEVIATIONS AND COMPLIANCE: ..... 13
4.3EVALUATION CONSIDERATIONS: ............................... 14
PART V - ADA COMPLIANCE....................................... 14
5.1ALTERNATIVE FORMS: ....................................... 14
Exhibit 1..................................................... 15
PROPOSAL CHECKLIST and Reference Forms ...................... 15
Exhibit 2..................................................... 17
Price Proposal Form ......................................... 17
EXHIBIT 3..................................................... 20
Draft Service Contract ...................................... 20
EXHIBIT 4..................................................... 21
DRAFT Construction Documents ................................ 21
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REQUEST FOR PROPOSALS
FOR
CONSTRUCTION PHASE ENGINEERING SERVICES
AT THE KANE STREET SANITATION YARD FOR THE MAYOR AND CITY COUNCIL OF BALTIMORE,
MARYLAND
BY
THE NORTHEAST MARYLAND WASTE DISPOSAL AUTHORITY
The Northeast Maryland Waste Disposal Authority (Authority) is seeking a qualified firm with the
technical expertise to provide all labor, tools, material, and skills necessary to perform
construction phase engineering services at the Kane Street Sanitation Yard (Facility), owned and
operated by the City of Baltimore, Department of Public Works, Bureau of Solid Waste. The
successful Offeror will fulfill the role of Engineer during construction of renovations to include
such tasks as providing clarification to the General Contractor on questions regarding the
construction documents, submittal review, revision of construction documents, as necessary,
attendance at progress meetings, as-built drawing review, and permit coordination.
The Authority was established in 1980 as a public corporation by Title 3, Subtitle 9 of the Natural
Resources Article of the Maryland Code to assist its participating political subdivisions of
Maryland and other public entities in providing adequate solid waste disposal facilities, including
facilities for the generation of steam, electricity or fuels and recovery of materials that are
derived from or are otherwise related to waste disposal. Participating jurisdictions (the
"Members") include Baltimore City and Anne Arundel, Baltimore, Carroll, Frederick, Harford,
Howard, and Montgomery Counties. Maryland Environmental Service, an instrumentality of the
State of Maryland, is an ex-officio member. The Authority acts as a coordinating agency for solid
waste management projects. Additional information on the Authority is on our web page,
www.nmwda.org.
Copies of the Request for Proposals are available from the Northeast Maryland Waste Disposal
Authority at 410-333-2730, procurement@nmwda.org, or at the address below:
Northeast Maryland Waste Disposal Authority
Tower II - Suite 402
100 South Charles Street
Baltimore, MD 21201-2705
Proposals will be accepted until 4:00 PM Local Time on Friday September 11, 2026. All
references to time in this RFP refer to Local Time.
Andrew Kays, Executive Director
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REQUEST FOR PROPOSALS
FOR
CONSTRUCTION PHASE ENGINEERING SERVICES
AT THE KANE STREET SANITATION YARD
FOR THE MAYOR AND CITY COUNCIL OF BALTIMORE, MARYLAND
Offerors are invited to submit proposals in conformance with the requirements described below:
PART I - PROPOSAL INFORMATION
1.1 PURPOSE:
The Northeast Maryland Waste Disposal Authority (the "Authority") is seeking a qualified
firm (the "Offeror") with the technical expertise to provide all labor, tools, material, and
skills necessary to perform construction phase engineering services at the Kane Street
Sanitation Yard (the "Facility"), owned and operated by the City of Baltimore (the "City"),
Department of Public Works, Bureau of Solid Waste. The Offeror will support the City and
Authority in the engineering role during construction. Services include but are not limited
to providing clarification to the General Contractor on questions regarding the
construction documents, submittal review, revision of construction documents, as
necessary, attendance at progress meetings, as-built drawing review, and permit
coordination.
1.2 CONTACT PERSON:
Any communication regarding this RFP must be made to the attention of "CITY OF
BALTIMORE KANE STREET SANITATION YARD CONSTRUCTION PHASE ENGINEERING
SERVICES" in writing, and directed to procurement@nmwda.org or Northeast Maryland
Waste Disposal Authority, 100 South Charles Street, Tower II - Suite 402, Baltimore, MD
21201. Prior to award of this contract, Offerors should not initiate any communications
related to this RFP with Authority staff, or with employees or local elected officials of any
Member Jurisdiction. Any communications other than to procurement@nmwda.org may
result in the disqualification of an Offeror's proposal.
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1.3 PRE-PROPOSAL MEETING:
A pre-proposal meeting will be held on Tuesday, August 18, 2026 at 3:00 PM. The pre-proposal
meeting will take place at the Kane Street Sanitation Yard located at 111 Kane Street,
Baltimore, MD 21224. Participants are encouraged to attend the pre-proposal conference, but
not required to attend in order to respond to this RFP. Potential attendees must RSVP to
procurement@nmwda.org no later than 4:00 PM, on Monday, August 17, 2026. Offerors may
conduct a visual survey of the site but are not permitted to undertake invasive investigations
during the proposal process.
1.4 WRITTEN QUESTIONS:
Prospective Offerors may submit written questions concerning this RFP to the attention of
"CITY OF BALTIMORE KANE STREET SANITATION YARD CONSTRUCTION PHASE ENGINEERING
SERVICES," to procurement@nmwda.org. The Authority will endeavor to respond, in writing,
to requests for information submitted in writing by 4:00 PM on Friday, August 21, 2026;
however, the Authority makes no assurance that written responses will be tendered if, in the
opinion of the Authority, such information is evident in the RFP or goes beyond the intended
scope of this solicitation. Any written responses to questions made shall be emailed to all
prospective Offerors who requested a copy of this RFP and posted on the Authority's website at
www.nmwda.org.
1.5 AMENDMENT OR CANCELLATION OF THIS RFP:
If this RFP requires amendment, written notice of the amendment will be given by means of an
addendum to all prospective Offerors who requested a copy of this RFP or who submitted the
Offeror's Contact Information Form. Such information also will be posted on the Authority's
website at www.nmwda.org. Receipt of addenda must be acknowledged in writing by
prospective Offerors to the Authority. Acknowledgment by e-mail is permitted. Copies of the
acknowledgments are to be included in the proposal. The Authority reserves the right to
modify, amend or cancel this RFP if the Authority determines, in its sole discretion, that it is in
the best interest of the Authority to do so.
1.6 SUBMISSION REQUIREMENTS:
An experienced engineering firm will be engaged to complete the required effort. Firms
receiving this Request for Proposal (RFP) are expected to provide a proposal responsive to the
Scope of Services. Technical and Cost Proposals shall be submitted separately to
procurement@nmwda.org, with the subject lines "CITY OF BALTIMORE KANE STREET
SANITATION YARD CONSTRUCTION PHASE ENGINEERING SERVICES: Technical Proposal" and
"CITY OF BALTIMORE KANE STREET SANITATION YARD CONSTRUCTION PHASE ENGINEERING
SERVICES: Cost Proposal" and are due no later than 4:00 PM on Friday, September 11, 2026.
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No hardcopies are required. Submissions are to be sent to the Authority procurement email
address at procurement@nmwda.org.
The technical proposal must include a statement of the firm's qualifications, three to five
projects of a similar nature completed within the last five years, and resumes of staff that will
be assigned to this project. Current contact information for these reference projects must be
included. A matrix of the project team and their participation in the reference projects must be
included as a separate page. The technical proposal must also include a detailed scope of work,
corresponding to the tasks within the scope, describing the proposed approach to the
completion of this project.
Cost proposals shall be broken down by task indicating the number of hours and expenses
proposed for each task (Task). The cost proposals are to be presented as a PDF and in an
unlocked current version of MS Excel. The Excel file must show the build-up of the per Task
pricing. This will be a time and materials contract with a not to exceed price for the work.
Lump Sum proposals (for the totality of the project) will not be accepted; however, sub-
contractor efforts, such as survey work may be lump sum).
Proposals will be a maximum of 20 pages in length, for Sections 1 through 7 as described below.
Sections 8 and 9 will not count toward the page limit requirements. Refer to the Table below
for maximum page limits per Section. Proposals shall be organized in the following manner:
Section 1 - Transmittal Letter/Cover Letter.
Section 2 - Organization Chart showing key individuals and area(s) of experience for municipal
projects, including a listing of Maryland licensed Professional Engineers.
Section 3 - Description of Key Projects, highlighting experience in Maryland and Baltimore City
on design and construction of government office and solid waste operational facilities.
Section 4 - Resumes and Current Position of Key Individuals (to include key subcontractors if
the Offeror shall use said subcontractor to meet one or more of the tasks). Resumes shall be
one (1) page per key individual. This should include a matrix wherein the project team
experience in the reference projects is presented. Experience from previous firms may be
noted.
Section 5 - References (to include key subcontractors if the Offeror shall use said subcontractor
to meet one or more of the tasks).
Section 6 - Work Plan and Project Schedule. The schedule for the deliverables must be in the
overall Project Schedule as well as presented as a separate file.
Section 7 - Price Proposal.
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Section 8 - Statements/Documents of Compliance. Non-Segregated Facilities, Drug Free
Workplace Policy, current Maryland State Department of Assessments and Taxation
("MDSDAT") Certificates for all firms in the proposals or statement agreeing to provide the
required Statements and Certificates prior to executing the Contract.
Section 9 - Comments on the draft form of Contract.
Max Page Limit
Section Description
(double-sided)
Section 1 - Transmittal Letter/Cover Letter 1
Section 2 - Organization Chart 1
Section 3 - Description of Key Projects 5
Section 4 - Resumes and Current Position of Key Individuals 5
Section 5 - References 1
Section 6 - Work Plan and Project Schedule 5
Section 7 - Price Proposal 2
Total Pages 20
Section 8 - Statements/Documents of Compliance N/A
Section 9 - Comments on the Project Scope N/A
If the Offeror's proposal is longer than 20 pages for Sections 1 through 7, it will be considered
non-responsive.
1.7 DISCLOSURE:
Offerors should identify those portions of their proposals that they consider to be
confidential, proprietary commercial information, or trade secrets, and provide
justification why such materials, upon request, should not be disclosed by the Authority
under the Maryland Public Information Act, Title 4 under the General Provisions Article
of the Maryland Code. Offerors are advised that, upon request for this information from
a third party, the Authority is required to determine independently whether the
information can be withheld under the law. If the Authority determines that materials
marked as confidential must be disclosed under the law, the Authority will notify the
Offeror in advance of releasing the information to permit the Offeror to take independent
action to protect the information. Offerors agree that the Authority has no liability for
release of information it determines in good faith must be disclosed under the law.
1.8 INCURRED EXPENSES:
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The Authority is not responsible for any expenses that Offerors may incur in preparing
and submitting proposals.
1.9 ACCEPTANCE OF TERMS AND CONDITIONS:
By submitting a proposal in response to this RFP, the Offeror accepts all the terms and
conditions set forth in this RFP (including the draft contract in substantially the form
thereof (see Exhibit 3), unless otherwise noted and agreed to during the open question
period.
Furthermore, by submitting a proposal in response to this RFP, the Offeror accepts and
acknowledges that the Authority is performing this project in conjunction with Baltimore
City and its designated staff and agents will be an integral project partner and deliverable
reviewer on all project-related activities.
1.10 PROCUREMENT REGULATIONS:
Any contract entered into as a result hereof, is not subject to the provisions of the State
Finance and Procurement Article, but is governed by Section 3-921 of the Natural
Resources Article of the Annotated Code of Maryland and COMAR 14.13.01.01 et seq.
1.11 Equal Employment Opportunity:
Offerors shall comply with all applicable federal, state and local laws and regulations
pertaining to equal employment opportunity. The Offeror is responsible for determining
the applicability of these provisions and extent of compliance.
PART II - CONTRACT INFORMATION AND PROPOSED CONTRACT PROVISIONS
2.1 PARTIES TO THE CONTRACT:
The Authority and the Offeror shall enter into the Service Contract. The City is an explicit
third-party beneficiary of the RFP and the resulting Service Contract. The draft Service
Contract is attached hereto as Exhibit 3.
2.2 CONTRACT TERM:
The term for this effort will commence on the Effective Date and shall extend for 24
months and will be set forth in the resulting Service Contract.
2.3 COMPENSATION AND METHOD OF PAYMENT:
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The Offeror is expected to submit monthly invoices, including a description of work
performed relating to the period of the invoice pursuant to the terms of the Service
Contract (see attached draft of Service Contract at Exhibit 3).
2.4 INSURANCE:
The Offeror must have or be willing to obtain insurance with the minimum terms shown
in the draft Service Contract. If the Offeror does not currently have the minimum
insurance required, the Offeror must be willing, at its own cost, to obtain such insurance
and provide the necessary certificates of insurance prior to the signing of the Contract.
PART III - SCOPE, QUALIFICATIONS, SCHEDULE, AND PRICING
3.1 SCOPE:
Offerors must provide a Scope of Work which includes all of the following scope
components for the role of Engineer described below. The Scope of Work must be of
sufficient detail to allow the City to understand the approach planned by the Offeror. The
Offeror may include additional activities as necessary to comprehensively meet the
objectives of this project.
The renovation project (the "Project") includes the replacement or repair of the following
elements of the Facility: temporary office and worker facilities, parking areas,
landscaping/drainage, offices, locker rooms/lavatory, plumbing, storage, fire
suppression, security, heating, ventilation, and air conditioning (HVAC), roofing and
building envelope, electric and power supply, and concrete flooring. The Engineer role is
a part of following team of agencies and professional firms:
* General Contractor - Performs the work of construction of the Facility renovations as
detailed in the construction documents
* Engineer - performs the scope of work detailed in Tasks #1 through #6 below.
* Construction Manager / Inspector (CM/I)- a firm hired by the City or Authority under
a separate procurement to perform daily inspection, supervise or perform materials
testing to ensure compliance with construction documents, organize and document
progress meetings, manage all project communication, document progress and
completion of construction tasks, review red-line drawings, and manage preparation
of all record drawings.
* City of Baltimore, Department of Public Works - Owner and Operator of the Facility
* Authority - Partner with the City to provide project management and procurement
services to support implementation of the Project.
Task 1 - Background Preparation and Bid Support
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1. The Engineer is responsible for performing a thorough review and to have complete
understanding of the construction documents consisting of the construction drawings,
technical specifications, and special provisions. See Exhibit 4 for a draft version of these
documents. A final version will be provided to the successful offeror.
2. The Engineer is responsible for having a working knowledge of relevant regulatory,
testing, and permit conditions affecting the planned construction activity.
3. Review Construction Bids and provide comparative analysis of Bids and Engineer's
Estimate of Construction Cost (provided only to the successful Offeror)
4. Prepare Recommendation to Award Letter
Task 2 - Meetings
1. The Engineer shall participate in the construction kick-off meeting, monthly progress
meetings, punch-list inspections, and final inspections. The Engineer shall offer insight,
clarification, and direction related to construction drawings and specifications, as needed.
The duration of the construction project is estimated to be 12 months.
Task 3 - Submittals
1. The Engineer shall review all General Contractor Submittals for conformance with
Construction Documents. The Engineer shall reply to General Contractor Submittals with
standard forms indicating acceptance, acceptance with comments, revise and resubmit,
and rejection. The Engineer shall maintain and share the submittal log, indicating the
status of all General Contractor Submittals.
Task 4 - Requests for Information
2. The Engineer shall respond to written Requests for Information ("RFI" or "RFI's") provided
by the General Contractor, the Construction Manager/Inspector, the City, or the
Authority. Responses to RFI's shall allow the construction to proceed according to the
intent of the Construction Documents, and be consistent with project documents and
permits, relevant industry standards, and applicable laws and regulations.
Task 5 - Design Changes
1. The Engineer shall review changed or unforeseen site conditions upon notification from
the General Contractor, City, Construction Manager/Inspector (CM/I), or Authority.
2. The Engineer shall review and comment on change order requests submitted by the
Contractor upon request from the City, or Authority.
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