RFB - Roof Replacement at Deer Run Branch Addendum 1

Request For Bid
St. Charles City-County Library District
Roof Replacement at
Deer Run Branch
July 8, 2026

St. Charles City-County Library District
Roof Replacement at
Deer Run Branch
Request for Bid Schedule
Issue Date: July 8, 2026
The St. Charles City-County Library District ("Library")
Description: seeks bids to replace the roof at its Deer Run Branch,
1300 North Main, O'Fallon, MO 63366
Web site address: https://www.stchlibrary.org/bids-and-rfps
Ms. Chris Donnelly
Purchasing & Buildings Project Manager
St. Charles City-County Library District
Central Services Building
Bid Delivery Address: 77 Boone Hills Drive
St. Peters, MO 63376
Note: Hand-delivered bids are to be placed in the
package bin located on the Central Services
Building loading dock.
Ms. Chris Donnelly
Purchasing & Building Projects Manager
Bid Administrator:
636-441-2300 x1564
cdonnelly@stchlibrary.org
Thursday, July 16, 2026 at 1:00 pm, CT
1300 North Main, O'Fallon, MO 63366
Mandatory Pre-bid Meeting:*
*Bids will only be accepted from vendors who attend the
mandatory pre-bid meeting.
Tuesday, July 21, 2026 by 2:00 pm, CT
Email questions to:
Written Questions Due:
Tauquincy Logan, Facilities Manager at
purchasing@stchlibrary.org
Response to Questions Issued by T u e s d a y , J u ly 28, 2026 by 2:00 pm, CT
Addendum: https://www.stchlibrary.org/bids-and-rfps
Bids Due: Wednesday, August 5, 2026 by 10:00 am, CT
Wednesday, August 5, 2026 at 10:15 am, CT
St. Charles City-County Library District
Public Bid Opening: Central Services Building
77 Boone Hills Drive
Saint Peters, MO 63376
Notice of Award: Upon Board of Trustees Approval
1

Request For Bid
St. Charles City-County Library District
Roof Replacement at
Deer Run Branch
July 8, 2026
The Board of Trustees of the St. Charles City-County Library (the "Library") requests the
submission of Bids ("Bid" or "Bids") in response to this Request for Bid from qualified businesses
for roof replacement (the "Project") for the following location: Deer Run Branch, 1300 North
Main, O'Fallon, MO 63366 (the "Project Locations"). All Bids must be received no later than
10:00 a.m. CT, on Wednesday, August 5, 2026, by:
Ms. Chris Donnelly
Purchasing & Buildings Project Manager
St. Charles City-County Library
Central Services Building
77 Boone Hills Drive
St. Peters, Missouri 63376
Bidders are responsible for examination of all the documents and requirements for the Project. A
Bidder shall complete the Bid as required in this Request for Bids and deliver the completed Bid
in a sealed envelope marked "Roof Replacement at Deer Run Branch RFB."
To preserve the integrity of the selection process, questions regarding this Request for Bid should
only be directed to Ms. Tauquincy Logan by email at purchasing@stchlibrary.org. The email
subject line should be "Roof Replacement at Deer Run Branch RFB - Inquiry".
A Mandatory Pre-Bid Meeting will be held on Thursday, July 16, 2026 at 1:00 pm CT at the
Deer Run Branch, 1300 North Main, O'Fallon, MO 63366. The deadline for questions is 2:00
pm. CT, Tuesday, July 21, 2026. Questions will be answered in an addendum posted on the
Library's website https://www.stchlibrary.org/bids-and-rfps by 2:00 pm CT on Tuesday, July 28,
2026.
The Library reserves the right to reject any and all Bids and to waive formalities in the best interest
of the Library.
2

BACKGROUND
The Library is a political subdivision of the State of Missouri. The Board of Trustees ("Board of
Trustees") of the Library is a body corporate with all the powers and rights of like or similar
corporations serving more than 430,000 Library residents.
All management and control of the Library is vested in a Board of Trustees consisting of nine
Trustees appointed by the County Executive of St. Charles County or Mayor of the City of
St. Charles. The Trustees serve staggered three-year terms.
The Board of Trustees appoints the Chief Executive Officer ("CEO").
Missouri law prohibits all employers from employing aliens unlawfully present in the
United States to perform work within the State of Missouri, including the Project, and
Bidders must comply with the provisions relating thereto in Section 285.530 RSMo, as
amended.
State law also requires all employees working on the site of public works projects,
including the Project, to have received safety training pursuant to Section 292.675 RSMo,
as amended.
The successful Bidder(s) (contractor and subcontractors) must require all on-site
employees to complete the ten-hour construction safety training program required under
Section 292.675 RSMo, as amended, if they have not previously completed the program
and have documentation of having done so. The successful Bidder(s) will forfeit as a
penalty to the Library $2,500 plus an additional $100 for each employee employed by the
successful Bidder (contractor or subcontractor) for each calendar day or portion thereof,
such employee is employed without the required training.
In accordance with Section 290.250 RSMo, as amended, not less than the prevailing hourly
rate of wages, as set out in Annual Wage Order No. 33 attached hereto and made a part of
this Request for Bid, must be paid to all workers performing work on the Project. The
successful Bidder(s) shall forfeit as a penalty to the Library $100 per day (or portion of a
day) for each worker that is paid less than the prevailing rate by the successful Bidder(s)
(contractor or any subcontractor).
Every transient employer must comply with Sections 285.230 through 285.234 RSMo, as
amended, when applicable.
3

Pursuant to Sections 34.070 and 34.073, the Library prefers to purchase those materials,
products and supplies which are produced, manufactured, compounded, made or grown,
within the State of Missouri when they are found in marketable quantities and are of a
quality suited to the purpose intended, and can be secured without additional cost over out-
of-state products. Quality and fitness of articles will be considered in making purchases or
letting contracts. Similarly, in letting contracts for the performance of any job or services,
the Library prefers Missouri firms, corporations or individuals, or firms, corporations or
individuals which maintain Missouri offices, when the quality of performance promised is
equal and the price quoted is the same or less.
Public entities, as well as the successful Bidder(s), shall comply with these laws. Failure to comply
with many of these laws constitutes a misdemeanor for the successful Bidder(s). The purpose of
these laws is to protect the tax base, keep workers safe and ensure that construction remains a high-
skilled enterprise.
The Library is a Tax Exempt entity and the submitted Bid is to be without Missouri sales tax. The
Library will supply the successful Bidder(s) with a Certificate of Exemption from the Missouri
Sales Tax.
In addition to the general requirements listed above, the successful Bidder(s) shall comply with all
laws, ordinances, regulations, applicable zoning and building requirements, and orders of federal,
state, county, and local governing authorities pertaining and applicable to each Project Location,
the successful Bidder(s) and/or the Library.
Applicable insurance coverage must be provided by the successful Bidder before any work can be
started on the Project.
Contractor shall have full continuing responsibility to expedite and ensure delivery as required,
receive, store and install materials and equipment in accordance with the Contract Documents,
protect and maintain them in proper condition and repair, replace and make good any damage
thereto without cost to the Library until the work is accepted.
These general requirements, this Request to Bid, the Bid Form, attached hereto as Exhibit A and
the specifications, drawings, schedules and instructions of the Project shall be incorporated in the
contract and/or purchase order signed by the parties should the Bidder be awarded a contract under
this Request for Bid. The successful bidder is expected to enter into a written contract with the
Library.
4

SCOPE OF WORK
The following Scope of Work provides an overview of the terms and conditions being sought by
the Library for the Project:
Roof Replacement at Deer Run Branch
GENERAL NOTES:
All work and services are to be performed by fully insured, qualified and trained
journeyman workers with extensive experience of roof assembly and accessory
replacements of this type, size and magnitude.
All work and the workplace (site) shall be kept neat and clean throughout the execution
of this project. All work shall be performed continuously by fully staffed crews until
completion.
Proper and continuous communications with the owner's representatives is paramount
and required.
Contractor to verify field dimensions and suitability.
All specialty work, masonry, electrical, mechanical, lightening protection and plumbing
to be performed by a licensed technician as part of the contract.
Dispose of materials legally per OSHA, EPA and NESHAP regulations.
(Provide waste manifest when asbestos is involved).
Examine substrate and verify conditions are satisfactory to receive the new roof system.
Advise Owner's representative of any areas unsuitable prior to commencement of
installation.
Install new treated wood as necessary.
Fastener pullout testing as necessary to comply with manufacturer's published
requirements. Perform and record pull tests according to ANSI/SPRI FX-1.
Night seals shall be installed daily and removed prior to the commencement of work.
Contractor shall protect the building and roofing components during all phases of
construction. At no time shall the building be left in an un-watertight condition
overnight.
Nails penetrating treated wood shall be hot-dipped galvanized annular nails conforming
to ASTM A-153.
Screws installed in treated wood shall be stainless steel self-tapping screws, compatible
with the metal being fastened.
National Roofing Contractor Association thermoset roof details are the basis of design.
Owner to authorize hours for construction activity.
5

SCOPE OF WORK:
Base Bid for adhered EPDM roof system, approximately 13,268 square feet at the main roof
area. (See Detail A)
1. Remove existing gravel, wall flashing & curb base flashings and dispose of legally.
2. Owner's representative and Contractor shall inspect insulation substrate and designate
any areas where existing 4.75" insulation is wet or damaged. Remove and replace as
detected.
3. Furnish and install new 4'x8'x1/2" polyisocyanurate HD coverboard, mechanically
attached to the steel deck. Fastening pattern shall comply with Manufacturer's I-90
wind uplift requirements and corner and perimeter fastening shall be enhanced to meet
ASCE-7 design criteria. All polyisocyanurate insulation shall be glass facer meeting
ASTM C 1289-06, Type II, Class 4, Grade 1 (20 psi).
4. Polyisocyanurate crickets and saddles need to be installed at the high sides of units and
between water outlets. All polyisocyanurate insulation shall be glass facer meeting
ASTM C 1289-06, Type II, Class 1 Grade 2 (20 psi). Reuse of dry crickets & saddles at
the scuppers is permissible.
5. Install one layer of 12"x4'x4' HD iso cover board, Type II Class 4, Grade 1, in two-
part urethane adhesive. Attachment pattern shall comply with Manufacturer's I-90 wind
uplift requirements and corner and perimeter fastening shall be enhanced to meet
ASCE-7 design criteria.
6. Form 4' sump at all scupper locations. Furnish and install tapered edge strip to create
12' to zero smooth transition.
7. Furnish and install .060 Fully Adhered EPDM Class A fire rated roof system according
to manufacturers' published specifications and requirements. Adhesive shall be aerosol
or other low odor material.
8. Furnish & install 34" plywood at all masonry walls. Fasten plywood 1 every square
foot.
9. Furnish and install new ES-1 rated coping cap metal as specified at perimeters. No shop
fabricated coping.
10. Furnish and install new scuppers, collector boxes and downspouts.
11. Aluminize goose neck vent.
12. Furnish manufacturer's Twenty-year material & workmanship warranty with 72mph
wind coverage. Manufacturer's warranty must include coping cap.
SHEET METAL:
Furnish and install new coping cap, scuppers, collector boxes and downspouts fabricated
from 24 gauge Kynar coated steel. Color to be selected by owner from manufacturer's
standard color offering.
Slip flash standing seam wall with Kynar coated steel.
All sheet metal design, fabrication and installation to be performed by a qualified sheet
metal contractor who employees fully insured journeyman "sheet metal workers" with
extensive experience in the design and installation of commercial/industrial systems.
6

All sheet metal fabrication and work to be performed in accordance with the SMACNA
sheet metal manuals, manufacturer's specifications, local building codes (sheet metal,
drainage and plumbing), whichever is more stringent.
7

BID REQUIREMENTS
1. The Bid must arrive no later than 10:00 am CT on Wednesday, August 5, 2026. No
bids will be accepted after this time and any Bid arriving after this time will be returned
unopened.
* (No Bid will be accepted from a contractor who has not attended the mandatory pre-
bid meeting held at 1:00 pm CT on Thursday, July 16, 2026.)
2. The Bid shall be delivered by mail, overnight delivery, or in-person** to:
Ms. Chris Donnelly
Purchasing & Buildings Project Manager
St. Charles City-County Library
Central Services Building
77 Boone Hills Drive
St. Peters, Missouri 63376
**Note: In-person deliveries are to be placed in the package bin located on the Central Services
Building loading dock.
3. The Bid shall bear the following legend:
Roof Replacement at Deer Run Branch RFB
4. Each Bidder shall submit one complete copy of the Bid and one "public/press" copy of the
Bid from which the individual or firm should redact any information which it deems
confidential or proprietary. The Bid must clearly and easily identify the individual or firm
and contain the name, address, and a telephone number of its principal spokesperson, which
may be released by the Library as public information as required by applicable law and/or
Library policy.
5. Any Bidder desiring an explanation or interpretation of this Request for Bid must request
it in writing no later than 2:00 pm CT on Tuesday, July 21, 2026, and such request should
be emailed only to Tauquincy Logan, Facilities and Logistics Manager, at
purchasing@stchlibrary.org.
6. Oral explanations or instructions given before the award of the contract will not be binding.
Any information given to a Bidder concerning a solicitation will be furnished promptly to
all other Bidders as an addendum of this Request for Bid, if that information is necessary
in submitting Bids or if the lack of it would be prejudicial to any other prospective Bidders.
It is the responsibility of all Bidders to check the Library website
8

https://www.stchlibrary.org/bids-and-rfps for all issued Addenda prior to responding to
this RFB.
7. If this Request for Bid is amended, then all terms and conditions which are not modified
shall remain unchanged. Bidders shall acknowledge receipt of addendums to this Request
for Bids by identifying the addendum number and date in Section A of the Bid Form.
8. No Bid shall be withdrawn for a period of 90 days subsequent to the opening of the Bid
without prior written consent of the Library.
9. The COVER LETTER must indicate that the signer is authorized to bind the Bidder
contractually and must identify the title or position of the signer. The COVER LETTER
shall also contain the following:
(i) The Bidder's name, address, telephone number and email address;
(ii) A statement that (a) the Bidder is willing and able to provide the goods and
services required for a successful engagement; (b) the Bidder has read and
understands the Request for Bid; (c) the Bidder has visited and examined the
Project Location; and (d) the Bid is made in accordance with the Request for Bid
and is based upon the materials, products, systems and equipment required by the
Request for Bid;
(iii) The name of the individual within the Bidder, who will be the primary
contact concerning this engagement;
(iv) Copies of all license(s) from any applicable governing authority to do
business at the Project Location and certificate of good standing from the State of
Missouri, as applicable;
(v) Bid security in the form of a bid bond or cashier's check of not less than 5%
of the Bid amount; and
(vi) Documentation and sworn affidavit with respect to employees working in
connection with the Bid, affirming enrollment in a Federal Work Authorization
Program.
10. Any unsigned submission shall be rejected.
9