ONE-TIME PURCHASE OF 8" BALL VALVE, WELDED, 35" EXTENSION

Number

Title

5/6/2025 2:00 PM

5/12/2025 2:00 PM

5/14/2025 2:00 PM

MALLORY.GERO@PGWORKS.COM

RFQ - Small Dollar Purchase

Appoinvoices@pgworks.com,
800 W. Montgomery Ave - Attn: Accounting,
Philadelphia , Philadelphia PA 19122 US

North Operations Center,
5000 Summerdale Avenue,
Philadelphia, PA 19124 US

PLEASE SUBMIT PRICING FOR 8" BALL VALVES.

8" BALL VALVE, WELDED, 35" EXTENSION, SEE SPEC DS30.9 NEED-BY DATE: AUGUST 15, 2025.

REFER TO SPEC DS30.9 UNDER THE 'DOCUMENTS TAB' FOR THE LIST OF APPROVED VENDORS/MODEL NUMBERS, NO ALTERNATIVES ACCEPTED.

IN ADDITION TO THE STANDARD PRESSURE TESTS AS REQUIRED UNDER API 6D, PGW REQUIRES A LOW PRESSURE AIR TEST AT 10 PSIG TO ENSURE VALVE DOES NOT LEAK UNDER LOW PRESSURE CONDITIONS. NEED CERTIFIED TESTS DELIVERED.

*** BIDS WILL BE DEEMED NON-RESPONSIVE, IF BIDDERS: ***

- TAKE EXCEPTIONS TO PGW'S SPECIFICATIONS OR TERMS AND CONDITIONS
- MUST BID ON THE BRAND SPECIFIED APPROVED VENDORS & MODEL NUMBERS PER DS30.9
- FAIL TO PROVIDE PRICING AND LEAD TIME

PLEASE REVIEW AND COMPLETE THIS SEALED BID PACKET BY 2:00 PM EST ON MAY 14, 2025.

ANY QUESTIONS OR REQUEST FOR CLARIFICATION REGARDING THIS RFQ AND THE ATTACHED DOCUMENTS MUST BE SUBMITTED VIA PGW.PROCUREWARE.COM NO LATER THAN 2:00PM EST ON MAY 12, 2025.

**ALL QUESTIONS MUST BE ASKED DURING THE CLARIFICATION PERIOD**

BIDDERS ARE REQUESTED TO QUOTE THE FOLLOWING:
PAYMENT TERMS: NET 30 DAYS, FREIGHT: PAID, F.O.B.: DESTINATION.

***PLEASE NOTE THAT PGW IS ELIGIBLE TO PARTICIPATE IN COSTARS, NJPA, OMNIA PARTNERS, NASPO AND/OR STATE/CITY OF PHILADELPHIA CONTRACT PRICING.  PLEASE INCLUDE THE CONTRACT NUMBER ON YOUR RFQ IF APPLICABLE.

IF YOU ARE A CERTIFIED MINORITY, WOMAN, VETERAN, OR DISABLED OWNED BUSINESS, WHEN SUBMITTING YOUR BID RESPONSE, PLEASE BE SURE TO INCLUDE A COPY OF YOUR MOST CURRENT CERTIFICATION FOR VERIFICATION PURPOSES.

ADDITIONAL NOTES:
(1)  THE BASIS OF AWARD FOR THE SUCCESSFUL VENDOR SHALL RESULT IN ONE (1) ORE MORE PURCHASE ORDER TO THE LOWEST RESPONSIVE, RESPONSIBLE BIDDER THAT IS ABLE TO MEET THE REQUIRED DELIVERY DATE OF AUGUST 15, 2025. IF NO BIDDER IS ABLE TO MEET THE REQUIRED DELIVERY DATE, PGW WILL AWARD TO THE LOWEST RESPONSIVE, RESPONSIBLE BIDDER WHOSE DELIVERY DATE IS CLOSEST TO THE REQUIRED DELIVERY DATE.

IF LOWEST BID PRICE IS EQUAL, THE FOLLOWING FACTORS WILL BE TAKEN INTO CONSIDERATION TO DETERMINE THE AWARD:
1. LEAD-TIME
2. BEST AND FINAL OFFER (BAFO)
VENDORS WILL BE NOTIFIED ACCORDINGLY BY THE RESPECTIVE BUYER IF ANY OF THESE FACTORS ARE APPLIED.

(2) LATE DELIVERY PENALTY - IN CASE OF DELAYED DELIVERY OF ANY SHIPMENT, STARTING FROM THE SECOND WEEK OF DELAY, PGW WILL DEDUCT TWO [2] PERCENT OF THE CONTRACT PRICE  FOR EVERY WEEK OF DELAY. SUM OF THE ABOVE-MENTIONED PENALTY SHALL NOT EXCEED TEN [10] PERCENT OF THE TOTAL CONTRACT PRICE. PAYMENT OF THE LATE DELIVERY PENALTY SHALL NOT RELIEVE BIDDER FROM THE OBLIGATION OF CONTINUING DELIVERY OF THE CONTRACTED ITEMS. REQUIRED DELIVERY DATE: AUGUST 15, 2025.

(3) ANY BIDDER THAT HAS HAD A PURCHASE ORDER WITH PGW TERMINATED DURING THE PREVIOUS THREE (3) YEARS DUE TO BREACH OR DEFAULT MAY BE DEEMED NON-RESPONSIVE AND NON-QUALIFIED FOR THIS RFQ

(4) CONTRACTOR WILL BE BOUND BY PGW’S POLICY AND PROCEDURE FOR THE DEBARMENT AND SUSPENSION OF VENDORS.  SUSPENSION OR DEBARMENT AND SUSPENSION OF VENDORS AND CONTRACTORS WILL BE CONSIDERED AS DEFAULT BY CONTRACTOR.

(5) THE SUCCESSFUL BIDDER MUST REMIT ALL INVOICES ELECTRONICALLY TO APPOINVOICES@PGWORKS.COM FOR ELECTRONIC PAYMENT. FOR ASSISTANCE OR QUESTIONS REGARDING INVOICING, PLEASE CONTACT PGW ACCOUNTS PAYABLE AT 215-684-6980.

PROCUREWARE SITE NAVIGATION:

-“DESCRIPTION” TAB – Review RFQ requirements & note your intention to bid.

-”BID DOCUMENTS” TAB – Download Bid Documents & Terms & Conditions of Bidding.

-“CLARIFICATIONS” TAB – Enter & review questions pertaining to the RFQ.

- “RESPONSE” TAB:

QUESTIONS- Answer required questions & upload completed required documents.

PRICING – Review items list & enter bid pricing.

-“CALENDAR” TAB – Review all events for RFQ .