Bradford Berry House & Property

CITY OF HENDERSONVILLE, TENNESSEE
Request for Proposal Form
PROJECT NAME:
Bradford Berry House & Property - RFP 27-0009
WHO WE ARE:
The City of Hendersonville is a medium sized city in Sumner County, 17 miles from downtown Nashville.
The city's population is approximately 65,734 and growing daily. Hendersonville is bounded by
Old Hickory Lake to the south and offers tremendous lakefront property. The Board of Mayor and
Alderman guide the city priorities and city departments, including police, fire, public works, parks,
administrative services, finance, building and codes, city court and planning.
WHY ARE WE ISSUING THIS REQUEST FOR PROPOSAL (RFP):
The city was gifted 13.24 acres of land including the Bradford-Berry home, "the house", as part of a
development agreement in 2023. Said property is located behind the Jim 'N Nick's BBQ restaurant at
264 East Main Street. The house has historic significance but needs substantial repair. The city has no
current planned use for the house or the 13.24 acres, but desires for the house to be restored in a similar
manner, of its original state. The city has been approached by several parties interested in the house and
the vacant property. The Board of Mayor and Alderman have passed a resolution to support a
partnership with the Bradford Berry Society. The Bradford Berry Society was developed as a grassroots
effort to restore the house to its original state. The city has not budgeted for the repairs or restoration
of the home and desires that the home be restored without using taxpayer funds. The intended outcome
of this RFP is to identify the most beneficial avenue/partner, from the city's perspective, for the
restoration of the original Bradford-Berry home (the kitchen and garage are not original). It is the city's
expectation that approximately 3 - 4 acres of the land surrounding the house be packaged up with the
house. The remaining 9-10 acres is not intended to convey with the house. However, this is only the
city's expectation based on the feedback from interested parties, the city does not intend to exclude or
limit proposals that fall outside of this expectation, submit proposals accordingly.
WHAT THE CITY EXPECTS IN THE PROPOSAL:
The city expects written Letters of Intent (LOI's) to be submitted outlining how the applicant intends
to restore the Bradford-Berry house and how the house and land are going to be used. The city board
has not indicated a preference on the ultimate use of the house or the land, other than a consensus for
the restoration of the house. It is not intended that this RFP constrains what is contemplated in the
LOI, however the LOI should include the proposed business model and information relevant to the
stability of the model, particularly the financial stability. The city board can evaluate each proposal on
its individual merits. The LOI should indicate how much land is needed along with the house, up to a
maximum of 4 acres. Additionally, if the applicant wishes to supplement the LOI with a supplemental
proposal for the use of the additional acreage (13.24 acres total), either in part or in whole, the board
could also consider the supplement. However, it is expected that priority will be given to the applicant
1 | Pag e

CITY OF HENDERSONVILLE, TENNESSEE
Request for Proposal Form
who proposes the highest and best use of the house and land. The city board has expressed a preference
that restoration precede use of the property.
REQUIRED DELIVERABLES FOR THIS RFP:
* Required - submit a LOI for the Bradford-Berry property. Within the LOI indicate how much
land is needed, up to a maximum of 4 acres, and whether a land lease or fee simple ownership is
preferred. The LOI must contemplate restoration and ongoing maintenance of the house.
* Required - The LOI must include the basic business model. A detailed business model may be
included as a supplement to the LOI.
* Optional - submit a supplemental proposal for the use of additional acreage, up to a total of
13.24 acres, and indicate whether a land lease or fee simple is preferred. Note: the city board
retains the ability to award the required LOI (up to 4 acres) without accepting the supplemental
proposal for additional acreage.
EXPECTATIONS - RFP TIMELINE*:
Release RFP August 21, 2026
Deadline to submit questions September 2, 2026 at 4:00 p.m.
Addendum issued (response to questions) September 4, 2026
Proposal submission September 14, 2026 at 4:00 p.m.
Proposals presented at board meeting TBD, but no earlier than September 22nd
*Timeline is subject to change at the city's discretion
SELECTION CRITERIA:
The city will evaluate the proposals and choose the proposal that provides the city with the most value.
INSURANCE REQUIREMENTS:
The city will require insurance if an agreement is reached. For reference the minimum insurance
requirements are:
Worker's Compensation: $1,000,000
Employer's Liability:
Each accident: $1,000,000
Disease, policy limit $1,000,000
Disease, each employee: $1,000,000
General Liability:
Each occurrence: $1,000,000
Aggregate: $2,000,000
Automobile Liability: $1,000,000
SUBMITTING PROPOSALS:
To be considered, firms must submit a proposal by mail or by email:
2 | Pag e

CITY OF HENDERSONVILLE, TENNESSEE
Request for Proposal Form
MAIL:
Finance Department
101 Maple Drive North
Hendersonville, TN 37075
EMAIL:
procurement@hvilletn.org
Proposals shall be submitted under one cover and shall be submitted on no more than 20 ~ 8 12" x 11" single
sided pages (including the cover page and table of contents). All proposals must be received by the City
of Hendersonville on or before 4:00 p.m. CST, September 14, 2026, and the project name, Bradford
Berry House, should be referenced on the submittal. The proposal shall include qualifications of the
firm or individual submitting the proposal. The proposal should also acknowledge receipt of the
Addendum if one is published to the city website.
For additional details regarding this RFP, please contact Keith Free at (615) 264-5316 or by email at
kfree@hvilletn.org. The Request for Proposal s can be obtained on the city's website:
http://www.hvilletn.org/. All questions related to this Request for Proposals must be received
electronically, at kfree@hvilletn.org, no later than 4:00pm CST, September 2, 2026. All questions
received after said date will not be considered. If questions are received the city will post an addendum
on the City's website by September 4, 2026.
TITLE VI COMPLIANCE
The City of Hendersonville (city), Tennessee, is an Equal Opportunity Employer. Evaluation-proceedings
will be conducted within the established guidelines regarding equal employment opportunity and
nondiscriminatory action based upon the grounds of race, color, religion, national origin, sex, creed, age,
and disability. Interested certified Disadvantaged Business Enterprise (DBE) firms as well as other
minority-owned and women-owned firms are encouraged to respond to all advertisements by the city.
It is the policy of the City of Hendersonville to ensure compliance with Title VI of the Civil Rights Act of
1964; 49 CFR, Part 21; related statutes and regulations to the end that no person shall be excluded from
participation in or denied benefits, or be subjected to discrimination under any program or activity
receiving federal financial assistance from the U.S. Department of Transportation, or otherwise, on the
grounds of race, color, sex, or national origin.
Upon receipt, all submittal information shall become property of the City of Hendersonville and public
record, without compensation to the responding firms, for disposition or usage by the City of
Hendersonville at its discretion.
ATTACHMENTS:
Exhibit A - 2024 Survey
3 | Pag e