6861 Bid Modular Floor Replacement

Washtenaw Community College 4800 E. Huron River Drive
Purchasing Department - SC Room 326 Ann Arbor, MI 48105-4800
Bid # 6861 Modular Floor Replacement Phone (734) 677-5231
Bid Issued On: May 13, 2026
Bid Due Date: May 28, 2026 at 2:00 p.m. EDT
INSTRUCTIONS TO BIDDERS
I. General
1.1 Examination and Procurement of Documents
A. Documents may be examined at the following locations May 13, 2026:
Washtenaw Community College
Office of Facilities Management
Damon Flowers Building
4800 East Huron River Dr.
Ann Arbor, MI 48105
B. Electronic documents will be available at the following website: Requests for Proposals and
Bids additional documents may be issued by the Owner and will posted on the website.
Vendor is responsible for ensuring they have the most accurate documents. A site visit is
required by Owner as a condition of Contract award.
II. Execution
2.1 Examination of Documents and Site
A. Bidders shall carefully examine the Contract Documents and the construction site to
obtain first-hand knowledge of existing conditions.
B. Successful bidder will be denied any application for extra payments for conditions which
can be determined by visually examining the site and the Contract Documents.
2.2 Pre-bid Meeting / Site Visit
A. A site visit is required and bids will not be accepted from bidders who have not inspected
the site to obtain first-hand knowledge of existing conditions.
B. A pre-bid meeting will be conducted at the start of the scheduled site visit.
C. Each bidder shall inspect the site and become familiar with existing conditions and
limitations of the site, means of access to the site and to work areas, relationship of
existing and new work, and other conditions which might affect the proper performance
and completion of the work.
D. No allowance will be made after bid opening for cost estimation errors attributable to any
failure to account for existing conditions and/or consider of any and all limitations on or of
this scope of work.
E. Successful bidder will be denied any application for extra payments for conditions which
can be determined by visually examining the site.
F. Bidder's representative shall report to the Owner's Representative and register his name,
phone number, and name of the company, signing in as verification of his site visit.
Page 1 of 11

Washtenaw Community College 4800 E. Huron River Drive
Purchasing Department - SC Room 326 Ann Arbor, MI 48105-4800
Bid # 6861 Modular Floor Replacement Phone (734) 677-5231
Bid Issued On: May 13, 2026
Bid Due Date: May 28, 2026 at 2:00 p.m. EDT
G. The scheduled site visit is as follows:
Date: May 19, 2026
Time: 9:00 a.m. EDT
Location: Damon Flowers Building
Washtenaw Community College, Ann Arbor, MI
H. The Owner is not obligated to offer any other times to conduct site visits.
I. Any figured dimensions shown on the Contract Documents are for reference purposes
only. The Contractor is required to verify and confirm all dimension in the field and report
any discrepancies to the Owner's Representative immediately. Contractor's request for
additional payment, additional time, or reconsideration of their bid will be denied if the
claim is based on reliance on the figured dimensions shown on the Contract Documents
only.
2.3 Questions, Interpretations, and Addenda
A. Should any bidder find discrepancies between the site markings and the Project Manual,
or be in doubt as to their exact meaning, he should notify the Owner at once. The Owner
may then, at his option, issue Addenda clarifying the same to all bidders.
B. The Owner will not be responsible for oral instructions or for the Contractor's
misinterpretations of the Contract Documents.
C. Questions must be directed to Don Harrison, Purchasing Agent at
dharriso1@wccnet.edu. All communication should be directed to the Purchasing
Department. Vendor should NOT contact any department directly with questions. All
questions must be submitted by 05/25/2026 at 2:00 p.m. EDT. All emails must reference
the bid number and title. All questions received by the deadline date will be answered
and posted to the WCC Budget & Purchasing website Requests for Proposals and Bids by
05/26/2026 at 2:00 p.m. EDT.
2.4 Bid Security, Bonds, and Insurance
A. A Bid Bond is required in the amount of five percent (5%) of the total bid, minimum, and
shall be enclosed with the Bid Proposal, for all base bids categories in excess of
$50,000.00.
B. Performance Bond and Payment Bond requirements are described in the General and/or
Supplementary Conditions and are one hundred percent (100%) of the total bid,
minimum, for all bids in excess of $50,000.00.
C. Insurance requirements are described in the General and Supplementary Conditions.
2.5 Modification and Withdrawal
A. Proposals may be withdrawn and/or changed any time prior to the bid opening.
B. Proposals may not be withdrawn or changed after the bid opening time and shall be
deemed a firm offer continuing for a minimum of ninety (90) calendar days.
C. Bids received after the time and date of the bid opening will not be considered for
Contract award.
Page 2 of 11

Washtenaw Community College 4800 E. Huron River Drive
Purchasing Department - SC Room 326 Ann Arbor, MI 48105-4800
Bid # 6861 Modular Floor Replacement Phone (734) 677-5231
Bid Issued On: May 13, 2026
Bid Due Date: May 28, 2026 at 2:00 p.m. EDT
2.6 Receipt of Bids
A. All bids must be received by the WCC Purchasing Department via email pur@wccnet.edu
on or before the date and time as specified. Late bids will not be considered. Telephone
bids will not be accepted. If you have any questions concerning this bid, please do not
hesitate to contact the WCC Purchasing Department.
B. Bids will be received by the Purchasing Department of Washtenaw Community College
until 2:00 p.m. EDT, May 28, 2026. The public opening for Bid 6861 Modular Floor
Replacement will be held electronically via the link below; attendance is optional.
Public Opening - Bid 6861 Modular Floor Replacement
May 28, 2026 at 2:30 p.m. EDT
Join Zoom Meeting
https://wccnet-
edu.zoom.us/j/83033051885?pwd=pEKMlVn8Qhf1kDet0kQgIaf55l9kEJ.1
Meeting chat link
https://wccnet-edu.zoom.us/launch/jc/83033051885
Meeting ID: 830 3305 1885
Passcode: 670935
C. Contractor shall complete, sign, and submit the Bid Proposal Form and Washtenaw
Community College Contractor Responsibility Form as a condition of Contract award.
2.7 Codes, Ordinances, Regulations, Etc.
A. All labor and materials shall be furnished and installed in strict accordance with the latest
to-bid-date applicable codes, ordinances, and regulations of any and all governing bodies
that have jurisdiction over this project.
B. If the quality of the labor and materials required by the Drawings and Project Manual
exceeds the requirements of the applicable codes, ordinances, and regulations, the
Drawings and Project Manual shall take precedence.
C. If the quality of the labor and materials required by the applicable codes, ordinances, and
regulations exceed the requirements of the Drawings and Project Manual, then the
applicable codes, ordinances, regulations, etc. shall take precedence.
2.8 Subcontractors and Material Suppliers
A. The successful bidder shall submit to the Owner within 24 hours after Notice of Award, a
complete and final list of all sub-contractors, all material suppliers, and all
superintendents (general construction and principal sub-contractors) he proposes to
engage on the work. Subcontracts and material contracts shall not be awarded unless
and until they have been approved by the Owner. Superintendents (primary contractors
and principal sub-contractors) shall not be changed during the construction on this project
without the Owner's prior approval in writing.
B. Names of proposed principal sub-contractors must be listed on the Bid Proposal Form.
Page 3 of 11

Washtenaw Community College 4800 E. Huron River Drive
Purchasing Department - SC Room 326 Ann Arbor, MI 48105-4800
Bid # 6861 Modular Floor Replacement Phone (734) 677-5231
Bid Issued On: May 13, 2026
Bid Due Date: May 28, 2026 at 2:00 p.m. EDT
2.9 Award of Contract
A. Material proposals to be used for the completion of work, the competency, solvency,
reputation, and responsibility of the bidders, start/completion/duration times, and other
issues deemed relevant by the Owner and the Engineer will be considered. All
responsible bidders will receive due consideration before the awarding of this contract.
B. In the reception of proposals for the Work, the Owner incurs no obligation to accept the
lowest priced proposal.
C. The right to accept or reject any and all bids is reserved by the Owner.
D. The Owner reserves the right to require testimony or legal documents pertaining to the
qualifications of a Contractor.
E. If applicable, the Owner may award to multiple vendors if it is the best interest of the
College.
III. Requirements
3.1 Proof of Insurance - shall be maintained and a copy shall be provided to the College. No
changes are permitted in the insurance coverage unless agreed to in writing by the College.
Insurance shall be maintained for the following coverages in the amounts stated below.
1. Commercial general liability insurance (occurrence form) with respect to the premises,
including contractual and products/completed operations coverages. The limits of liability
are not to be less than $1,000,000 combined single limit of bodily injury and property
damage per occurrence and $2,000,000 combined single limit of bodily injury and
property damage annual aggregate.
2. Automobile liability insurance with limits not less than $1,000,000 combined single limit of
bodily injury and property damage per accident. Statutory workers' compensation
employer's liability.
3. Umbrella or excess liability with limits not less than $2,000,000 per occurrence and
aggregate.
4. Professional liability insurance. Specify amounts carried.
3.2 Contract Terms and Conditions - The awarded Contractor will be required to sign a standard
contract for the work to be performed per this bid. Sample contract is attached. (Attachment A -
Sample Small Project Construction Contract).
IV. Bid Scope
4.1 All work shall adhere to all specifications as outlined in the Contract Documents and Bid
Drawings.
4.2 General Requirements
A. Contractor shall be aware of the milestone schedule durations for this project. The
contractor shall provide a schedule/workplan on obtaining the necessary permits,
materials, procurement of long-lead items, to begin work and complete the work as
scheduled for review by the Construction Manager at the Post-Bid Conference.
B. Provide barricades, including shoring and fencing required to maintain required safety
regulations as defined by OSHA.
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Washtenaw Community College 4800 E. Huron River Drive
Purchasing Department - SC Room 326 Ann Arbor, MI 48105-4800
Bid # 6861 Modular Floor Replacement Phone (734) 677-5231
Bid Issued On: May 13, 2026
Bid Due Date: May 28, 2026 at 2:00 p.m. EDT
C. Coordinate and adhere to all State and local building codes relative to this Contractor's
work. This Contractor is to obtain and pay for all special permits associated with this
category.
D. On an on-going basis all identifiable trash or debris is to be cleaned up by the trade
contractor who created it on a daily basis.
E. Laydown area is limited Contractor will move materials at no cost to Owner if impeding
progress of the project.
F. This Contractor MUST comply with MI-OSHA requirements for this work. This will be
closely monitored.
4.3 Scope of Work
The work of this bid category includes but is not limited to providing all labor, equipment, materials,
scaffolding, hoisting and incidentals to complete the work in accordance with the specifications, drawings
and applicable codes. All work is to be performed as shown on the plans and specified herein.
THE SCOPE OF WORK IS TO INCLUDE, but is not limited to, the following items:
A. Provide and install (3) NEW Drop-In Modular Floor Replacements: Bakery Cooler, Bakery
Freezer, SC Culinary Cooler
B. Must be:
- NSF Approved
- Wood frame construction
- Polyurethane insulation
- Aluminum Tread Plate
- Made in U.S.A
- Modular Flooring replaces Demoing Existing Box
- Rigid Construction
C. Scope:
- Shut down equipment, remove product from Walk-in's by others
- Remove interior trim, score interior floor at wall edge & cut to concrete base
- Demo existing flooring (Aluminum, Wood, Insulation) & Haul away with trailer/roll-away
dumpster
- Clean up concrete surface & layout replacement flooring
- Install modular flooring & secure together, shim in necessary
- Seal perimeter with spray foam sealant & approved silicone
- Install cut to fit diamond-plate/aluminum tread plate on flooring & secure
- Install interior trim, and seal all joints & corners
- Install new door threshold if necessary for proper step in
D. Notes:
- Verify flooring depth with drill bit exploration in existing floor prior to ordering
- Food/Product removed & replaced by others WCC Staff
V. Bid Specifications
Vendor shall comply with all bid documents and Addenda issued prior to bid opening.
List of attachments:
Bid 6861 - Attachment A - Sample Small Projects Construction Contract
Bid 6861 - Attachment B - General Conditions
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Washtenaw Community College 4800 E. Huron River Drive
Purchasing Department - SC Room 326 Ann Arbor, MI 48105-4800
Bid # 6861 Modular Floor Replacement Phone (734) 677-5231
Bid Issued On: May 13, 2026
Bid Due Date: May 28, 2026 at 2:00 p.m. EDT
BID PROPOSAL FORM
To the Owner:
The Undersigned has received and examined the Contract Documents and all conditions regarding the
project, and having visited and inspected the site of the project, hereby proposes:
1. To hold my bid open for a minimum period of ninety (90) calendar days.
2. To enter into and execute a contract, if awarded to me on the basis of this proposal.
3. To accomplish the work in accordance with all the Contract Documents.
4. To complete the work by the time stipulated in this Bid Proposal Form and under the
conditions as outlined in the Construction Documents.
5. To accept the provisions of the Instructions to Bidders regarding disposition of Bid Security.
A. ADDENDA:Receipt of the following Addenda are acknowledged and incorporated into this Bid
Proposal. (If none were issued, mark "N/A" for "not applicable." If additional space is needed, list
at the end of the Bid Proposal Form.)
______ _____________________________
No. Name of Addendum
______ _____________________________
No. Name of Addendum
B. BASE BID
Proposal to furnish all labor, material, equipment and services necessary to complete the
installation work in accordance with the descriptions, requirements, and specifications contained
in all bid documents for the amount as follows:
Labor....................................................................................... $___________ ___
Materials.................................................................................. $
Total........................................................................................ $________ __________
(Total dollar amount written in words)
D. VOLUNTARY ALTERNATE: Purchase and deliver specified transformer
(dollar amount (+ or - to Base Bid) written in words)
$
(dollar amount (+ or - to Base Bid) written in figures)
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Washtenaw Community College 4800 E. Huron River Drive
Purchasing Department - SC Room 326 Ann Arbor, MI 48105-4800
Bid # 6861 Modular Floor Replacement Phone (734) 677-5231
Bid Issued On: May 13, 2026
Bid Due Date: May 28, 2026 at 2:00 p.m. EDT
E. UNIT PRICES
Should additional repairs, not covered in the scope of work, be required. The work will be
performed on a time and material basis as directed by Washtenaw Community College:
Description Price
1. $
2. $
F. OBLIGATIONS: Upon notification of the acceptance of the Bid Proposal, the Undersigned
agrees to execute a contract for the above work, for the above-stated compensation.
G. CONTRACTOR QUALIFICATIONS: The Owner will consider the qualification and experience
of the Contractor, the amount of the bid, the completion date, and other factors deemed relevant
in determining the award of the contract.
H. PRINCIPAL SUB-CONTRACTORS: I propose to use the following sub-contractors in the
performance of the Work which is the subject of this Bid: (If there are none, mark "N/A," Not
Applicable. If more space is needed, continue listing at the end of the Bid Form.)
Contractor/Company Name Type of Business
Contractor/Company Name Type of Business
I. EXCEPTIONS: Please list any exceptions to the bid, including time frame, contract language, and
specifications. (Note: exceptions will be reviewed and excepted at the Owners discretion)
_________________________________________________________________________
_________________________________________________________________________
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Washtenaw Community College 4800 E. Huron River Drive
Purchasing Department - SC Room 326 Ann Arbor, MI 48105-4800
Bid # 6861 Modular Floor Replacement Phone (734) 677-5231
Bid Issued On: May 13, 2026
Bid Due Date: May 28, 2026 at 2:00 p.m. EDT
The Undersigned hereby agrees:
1. That all the Work and improvements will be completed as specified in the Contract Documents.
2. That the time of completion is an essential part of this Bid and will be made a part of the Contract of
the successful Bidder.
Submitted by:
Name of Bidder State License No.
Address of Bidding Company
Address of Bidding Company
Phone No.
Contact Name
Contact Email
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Washtenaw Community College 4800 E. Huron River Drive
Purchasing Department - SC Room 326 Ann Arbor, MI 48105-4800
Bid # 6861 Modular Floor Replacement Phone (734) 677-5231
Bid Issued On: May 13, 2026
Bid Due Date: May 28, 2026 at 2:00 p.m. EDT
Washtenaw Community College Contractor Responsibility Form
Firm: ______________________________
______________________________
______________________________
______________________________
(Insert name, address and telephone number of firm submitting certification)
Project Name: Modular Floor Replacement
Type of Work/Project: Small construction project
Bid/RFQ/RFP Number: Bid 6861
As a condition of performing work on a contract for Washtenaw Community College, a
contractor submitting a bid shall complete this form with the responsible contractor qualification
standards set forth below. Bids will not be accepted unless they are accompanied by a completed
copy of this form. The form is required for all bona fide solicited contracts greater than or equal to
$20,000. Washtenaw Community College will use this form and the items noted below in
consideration of awarding the bid for the project identified above.
This form must be completed by an employee or other person representing the submitting
firm who has the authority to execute this form and has adequate knowledge to address all matters
specified herein. The person completing this form shall answer each question and execute the
signature requirement at the end of this form in the presence of a notary. If this form has already
been completed and submitted by a responding contractor for a previous bid or contract, it shall
be valid for a period of no longer than two years from the date of receipt.
Contractor Qualification Standards
(1) Does the firm meet the bonding requirements for the contract, as required by applicable law
or contract specifications and any insurance requirements, as required by applicable law or
contract specifications, including general liability insurance, workers compensation
insurance and unemployment insurance?
YES_____ NO_______
(2) Has the firm been debarred or suspended by any federal, state or local government agency
or authority in the past three years?
YES_____ NO_______
(3) Has the firm defaulted on any contract in the past three years?
YES_____ NO_______
(4) Has the firm had any type of business, contracting or trade license, registration, or other
certification revoked or suspended in the past three years?
YES_____ NO_______
Page 9 of 11

Washtenaw Community College 4800 E. Huron River Drive
Purchasing Department - SC Room 326 Ann Arbor, MI 48105-4800
Bid # 6861 Modular Floor Replacement Phone (734) 677-5231
Bid Issued On: May 13, 2026
Bid Due Date: May 28, 2026 at 2:00 p.m. EDT
(5) Have the firm or its owners been convicted of any crime relating to the contracting business
in the past ten years?
YES_____ NO_______
(6) Has the firm within the past three years been found in violation of any law applicable to its
contracting business, including, but not limited to, licensing laws, tax laws, prompt payment
laws, wage and hour laws, prevailing wage laws, environmental laws or others, where the
result of such violation was the payment of a fine, back pay damages or any other type of
penalty in the amount of $5,000 or more?
YES_____ NO_______
(7) Is the firm currently a party to any pending litigation and/or arbitration?
YES_____ NO_______
If the answer to above is "YES", please describe:_________________________________
(8) Does the firm pay all craft employees that it employs on the contract the current wage rates
and fringe benefits as required under applicable federal, state or local wage laws?
YES_____ NO_______
(9) Will all individual workers on the contract be "W-2 employees"?
YES_____ NO_______
(10) Have all craft labor, who will be employed by the firm for the contract, completed at least the
OSHA 10 hour training course for safety established by the U.S. Department of Labor,
Occupational Safety & Health Administration?
YES_____ NO_______
(11) Will the firm employ craft employees in all classifications and individual trades required to
successfully perform the work related to this contract?
YES_____ NO_______
(12) Does the firm participate in a Class A Apprenticeship Program for each separate trade or
classification in which it employs craft employees and will the firm continue to participate in
such program or programs for the duration of the contract? For the purposes of this section,
Washtenaw Community College defines "Class A Apprenticeship Program" as any
apprenticeship program that is currently registered with and approved by the U.S.
Department of Labor or appropriate state apprenticeship agency and has successfully
graduated apprentices to journeyperson status for at least three of the past five years.
YES_____ NO_______
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