ITB 1438 2026 Crack Sealing Services

INVITATION TO BID
BID NO: 1438
BID DOCUMENTS, CONTRACT, AND SPECIFICATIONS
2026 CRACK SEALING SERVICES
Bid Opening - Tuesday, October 6, 2026 -
11:00 AM
VILLAGE OF LISLE
925 Burlington Avenue
LISLE, IL 60532

BIDDER'S CHECKLIST
By submitting this proposal in response to the ITB, Bidder hereby represents, warrants, and certifies
that:

Bidder has carefully examined and read the ITB and all related documents in their entirety;

Bidder has fully completed all Bid forms, including the Schedule of Prices;

The person signing the proposal on behalf of Bidder is fully authorized to execute the Contract
and bind Bidder to all of the terms and provisions of the Contract by signing the following:

References

Affidavit of Compliance

Identification of Subcontractors

Bidder has submitted a certified check or bid bond, as required;

Bidder has provided copy of IRS Form W-9;

Bidder has included one original submittal within a sealed envelope with project label firmly
affixed; and

Bidder acknowledges receipt of the following addenda (give number and date of each):
ADDENDUM NO.
PROJECT LABEL
CUT AND ATTACH LABEL ON OUTSIDE OF SEALED PROPOSAL
BID # 1438
2026 CRACK SEALING SERVICES
DUE DATE: Tuesday October 6, 2026 AT 11:00am local time
COMPANY'S LEGAL NAME ______
COMPANY ADDRESS ___________
___________
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LEGAL NOTICE
Official notice is hereby given that sealed bids will be received at the Lisle Village Hall, 925 Burlington
Avenue, Lisle, IL 60532 until 11:00 AM local time on October 6, 2026, at which time they will be
publicly opened and read aloud for the following:
BID NO: 1438
2026 CRACK SEALING SERVICES
The work shall consist of all necessary equipment and labor to clean and seal cracks, voids, or joints 2"
in width or less with asphalt cement reinforced by polypropylene fibers, to be performed throughout the
Village.
Plans, specifications and bid forms may be obtained online at the Village's website here:
https://www.villageoflisle.org/bids.aspx or Demandstar.com. Any addenda issued for this bid will be
issued and posted on at the Village's website or Demandstar.com on, or before, 3 business days prior
to the bid opening at 11:00 AM on Monday, October 6, 2026. It is the bidders responsibly to check at the
Village's website or Demandstar.com for any issued addenda.
All bids shall be accompanied by a Bid Bond, Certified or Cashier's Check made payable to the Village
of Lisle for not less than five percent of the bid amount. No proposals or bids will be considered unless
accompanied by such bond or check.
All work under this Contract is subject to the Illinois Prevailing Wage Act, 820 ILCS 130/0.01 et
seq. A prevailing wage determination has been made by the Illinois Department of Labor for public works
projects in DuPage County and can be accessed by computer at: http://labor.illinois.gov/.
The Village of Lisle reserves the right to waive all technicalities, to accept or reject any or all bids, to
accept only portions of a proposal and reject the remainder without disclosure for any reason. Failure to
make such a disclosure will not result in accrual of any right, claim or cause of action by any bidder
against the Village of Lisle.
The contractor selected will also be required to comply with all applicable federal, state and local laws,
rules, regulations and executive orders including but not limited to those pertaining to equal employment
opportunity.
Dated: September 15, 2026
Bidding & Project Schedule
Bid Release Tuesday September 15, 2026
Bidder Questions Due 3:00pm on Monday, September 28, 2026
Addendum Released (If necessary) Thursday, October 1, 2026
Bid Opening 11:00am on Tuesday, October 6, 2026
Contract Award Monday, October 19, 2026
Commencement of Work To be agreed upon by Village and Contractor
Substantial Completion of Work Friday, April 30, 2027
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2026 CRACK SEALING SERVICES
BID FORM - SCHEDULE OF PRICES
Village of Lisle SUBMISSION INFORMATION:
925 Burlington Avenue BID OPENING DATE: Tuesday, October 6, 2026
Lisle, IL 60532 TIME: 11:00 AM
LOCATION: Village Hall
COPIES: One original
CONTRACTOR INFORMATION
Company Name:
Address:
City, State, Zip Code:
I. BASE BID ITEMS - For 2026 Construction (commencing October 19, 2026
and ending April 30, 2027).
NO. ITEM DESCRIPTION UNIT QUANTITY UNIT PRICE COST
TRAFFIC CONTROL AND LUMP
1 1
PROTECTION SUM
POUND for CRACK SEALING
2 POUND 12,000
ASPHALT PAVEMENT.
TOTAL
II. Village Optional Renewal Year 1 - 2027 Construction
The rates for services listed for the Optional Renewal Year 1 - 2027 Construction will not increase
more than _____ % over the BASE BID ITEMS of 2026 Construction Contract period. The Village,
in its sole discretion, may extend the Contract for this one-year term to begin on May 1, 2027 and
concluding April 30, 2028. No escalations or additional surcharges will be permitted apart
from the percentage increases that are bid here.
III. Village Optional Renewal Year 2 - 2028 Construction
The rates for services listed for the Optional Renewal Year 2- 2028 Construction will not increase
more than _____ % over the Optional Renewal Year 1 - 2027 Construction Contract period. The
Village, in its sole discretion, may extend the contract for this one-year term to begin on May 1,
2028 and concluding April 30, 2029. No escalations or additional surcharges will be
permitted apart from the percentage increases that are bid here.
Each bid must be placed in a sealed envelope with the Project Label and addressed to the Village
of Lisle, 925 Burlington Avenue, Lisle, IL 60532, Attention: Financial Services. It is the sole
responsibility of the bidder to see that its bid is received in proper time. Oral bids or oral
modifications to bids will not be considered. No fax or e-mail bid or modification of a bid will
be considered. The Village is not responsible for the premature opening of bids not marked as
required. Any bid opened prematurely due to the failure of the bidder to mark the envelope in
accordance with these Bid Documents will be considered non-responsive.
Bidder acknowledges receipt of the following addenda (give number and date of each):
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THE SECTION BELOW MUST BE COMPLETED IN FULL AND SIGNED
The undersigned hereby certifies that they have read and understand the contents of this
solicitation and agree to furnish at the prices shown any or all of the items above, subject
to all instructions, conditions, specifications and attachments hereto. Failure to have read
all the provisions of this solicitation shall not be cause to alter any resulting contract or to
accept any request for additional compensation.
Date:
Authorized Signature:
Typed/Printed Name:
Title:
Company Name:
Telephone Number:
E-mail ____________
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INSTRUCTIONS TO BIDDERS
1. INTENT
It is the intent of the Village of Lisle to bid crack sealing services and award these services to a
single contractor ("Contractor").
2. BID PRICE
Contractor should submit pricing for the base bid items and supplemental unit prices in accordance
with the bid form (or a lump sum price if indicated on the bid form). Bidders' prices are to include
the delivery of all materials; including plant, equipment, supplies, tools, scaffolding, transportation,
insurances, bonds, warranties, and all other items and facilities, and the performance of all labor
and services, necessary for the proper completion of the work except as may be otherwise
expressly provided in the Contract Documents. Bids shall not include federal excise tax or state
sales tax for materials to be incorporated in, or totally consumed in the prosecution of, the work. An
exemption certificate will be furnished by the Village upon request of the bidder.
The Village reserves the right to award in part or in whole, or to not award, whatever is deemed to
be in the best interest of the Village. The statement of quantities is based upon the best information
available at the time of bidding, and the actual units constructed may deviate from those listed in
the statement of quantities.
3. SECURITY GUARANTEE
Each bidder shall submit a bid bond, certified or cashier's check in the amount of 5% to the Village
to serve as a guarantee that the bidders shall enter into a contract with the Village to perform the
work identified herein, at the price bid. After the bid submittals have been inspected, the Village of
Lisle will return the bonds of all except the three lowest responsible bidders. When the Contract
with the successful bidder is executed, the bonds of the two remaining unsuccessful bidders will be
returned. The bid bond of the successful bidder will be retained until both a payment bond and
performance bond have been executed and approved, after which time it will be returned.
Any bid not complying with the bid security requirement will be rejected as non-responsive.
3. VOLUME/ESTIMATED QUANTITY
The quantities indicated are estimated quantities. The Village does not guarantee any specific
amount and shall not be held responsible for any deviation. This Contract shall cover the Village's
requirements whether for more or less than the estimated amount.
The Village reserves the right to increase and/or decrease quantities or add or delete locations
during the term of the Contract, whatever is deemed to be in the best interest of the Village. Payment
will be rendered based upon the awarded unit cost times the units installed. No additional
compensation will be provided for variation from the estimated units listed in the statement of
quantities.
4. AWARD
Award shall be made to the lowest responsive and responsible bidder as determined by the Village.
In considering the bidder's responsibility, the Village may evaluate, among other factors, the ability
of the bidder to provide experienced labor sufficient in numbers to timely and properly complete the
services, conformity with the specifications, serviceability, quality, and the financial capability of the
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bidder, and the performance of the bidder on other projects.
The apparent low bidder shall be determined by the Village by totaling the base bid provided.
The Village reserves the right to award in part or in whole or not award any portion of the bid,
whatever is deemed to be in the best interest of the Village. The Village of Lisle further reserves the
right to reject any or all bids.
The Village shall have the right to accept alternates in any order or combination, and to determine
the low bidder on the basis of the sum of the base bid and alternates accepted.
The acceptance of a bid will be by a Notice of Award, signed by a duly authorized representative of
the Village; no other act by the Village shall constitute the acceptance of a bid. The acceptance of
a bid by the Village shall bind the successful bidder to execute and perform the work of the Contract.
The successful bidder to whom the Contract is awarded by the Village shall sign and deliver to the
Village for execution by the Village all required copies of the Contract, along with all required
insurance and surety documents within ten (10) days after presentation to it of the Contract for
signature. In case the bidder shall fail or neglect to do so, he will be considered as having
abandoned the Contract, and as being in default to the Village. The Village may thereupon re-
advertise or otherwise award said Contract and forfeit the bid security.
The Invitation to Bids, Instructions to Bidders, General Conditions, Supplementary and/or Special
Conditions, if any, Drawings, Specifications, Contractor Bid Forms, Addenda, if any, Contractor's
Affidavit of Compliance, comprise the Bid Documents. The Bid Documents, together the Contract
between Owner and Contractor for the 2026 Crack Sealing Services substantially in the same
form included in these Bid Documents, and the Performance Bond and Labor Material Payment
Bond and proof of insurance comprise the Contract Documents.
5. TERM
The term of this Contract shall be October 19, 2026, to April 30, 2027. No work shall be undertaken
prior to the Village's approval and execution of the Contract, the Village's receipt of contractor's
certificate of insurance and bonds as required by the Contract Documents, and the issuance of a
Notice to Proceed and purchase order.
The term of the contract may be extended by the Village upon mutual written consent by the Village
and the Contractor. Failure to complete Work within this stipulated time period may result in
cancellation of all or the remaining portion of the Contract and re-award to an alternative contractor
without penalty to the Village in the event it is demonstrated that the Contractor has failed to properly
staff the project or has insufficient personnel, equipment, or materials to complete Work in a timely
and professional manner.
6. CONTRACT BONDS
The successful contractor shall furnish to the Village, within 10 calendar days after being notified of
the acceptance of the bid:
a. A Performance Bond satisfactory to the Village, executed by a surety company authorized to
do business in the State of Illinois, in an amount equal to 100% of the contract sum as security
for the faithful performance of the Contract; and
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b. A Payment Bond satisfactory to the Village, executed by a surety company authorized to do
business in the State of Illinois, for the protection of all persons supplying labor and materials
to the contractor or subcontractors for the performance of work provided for in the Contract, in
an amount equal to 100% of the contract sum.
c. Documents required by this section must be received and approved by the Village before a
Contract will be issued.
All bonds must be from companies having a rating of at least A-minus and of a class size of at least
X as determined by A.M. Best Ratings. Said bonds shall guarantee the faithful performance of the
work in accordance with the Contract, the payment of all indebtedness incurred for labor and
materials, and guarantee correction of work. The bidder and all subcontractors shall name the
Village as an obligee on all bonds. Said bonds shall meet the requirements of the Illinois Public
Construction Bond Act, 30 ILCS 550/0.01 et seq. and any further amendments thereto. Bidder shall
include in its Performance Bond and Labor and Material Payment Bond such language as shall
guarantee the faithful performance of the Prevailing Wage Act as required in these Bid Documents.
The Performance Bond and Labor and Material Payment Bond will become a part of the Contract. The
failure of the successful bidder to supply the required bonds within ten (10) days after award of the bid,
shall constitute a default, and the Village may either award the Contract to the next responsible bidder,
or re-advertise for bids. In the event of a default, the Village need not return the defaulting bidder's bid
surety and may charge against the defaulting bidder for the full difference between the amount for the
bid and the amount for which a Contract for the work is subsequently executed, irrespective of whether
the amount thus due exceeds the amount of the defaulting bidder's bid surety, provided that the
Village's retention of the bid guarantee shall not preclude the Village from holding the bidder fully
liable for any and all damages which are in excess of said partial liquidated damages, and which
shall otherwise be incurred by the Village, including reasonable attorneys' fees, arising from the
bidder's failure to enter into said Contract and to deliver the same back to the Village within said ten
(10) day period.
7. MODIFICATIONS
Bidders shall be allowed to modify/withdraw their bids prior to opening. Once bids have been
received and opened no modifications shall be permitted without the approval of the Village Board.
8. CONTACT WITH MUNICIPAL PERSONNEL
All bidders are prohibited from making any contact with the Village's Mayor, Trustees, or any other
official or employee of the Village (collectively, "Municipal Personnel") regarding this Invitation to
Bid, other than in the manner and to the person(s) designated herein. The Village Manager reserves
the right to disqualify any bidder found to have contacted Municipal Personnel in any manner
regarding this Invitation to bid. Additionally, if the Village Manager determines that the contact with
Municipal Personnel was in violation of any provision of 720 ILCS 5/33E, the matter will be turned
over to the DuPage County State's Attorney for review and potential prosecution.
9. DISCLOSURES AND POTENTIAL CONFLICTS OF INTEREST
The Village's Code of Ethics and state law prohibits public officials or employees from performing
or participating in an official act or action with regard to a transaction in which he has or knows he
will thereafter acquire an interest for profit, without full public disclosure of such interest. This
disclosure requirement extends to the spouse, children and grandchildren, and their spouses,
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parents and the parents of a spouse, brothers and sisters and their spouses.
To ensure full and fair consideration of all bids, the Village require all bidders to investigate whether
a potential or actual conflict of interest exists between the bidders and the Village, their officials,
and/or employees. If a bidder discovers a potential or actual conflict of interest, the bidder must
disclose the conflict of interest in its proposal, identifying the name of the municipal official or
employee with whom the conflict may exist, the nature of the conflict of interest, and any other
relevant information. The existence of a potential or actual conflict of interest does NOT, on its own,
disqualify the disclosing bidder from consideration. Information provided by the bidders in this
regard will allow the Village to take appropriate measures to ensure the fairness of the bidding
process.
The Village of Lisle requires all bidders to submit a certification, enclosed with this bid packet,
indicating that the bidder has conducted the appropriate investigation and disclosed all potential or
actual conflicts of interest.
By submitting a bid, all bidders acknowledge and accept that if the Village discovers an undisclosed
potential or actual conflict of interest, the Village may disqualify the bidders and/or refer the matter
to the appropriate authorities for investigation and prosecution.
10. DOCUMENT OBTAINED FROM OTHER SOURCES
The Village of Lisle is the only official source for bid packages and supporting materials. Bid
documents can be retrieved from the Village's website here: https://www.villageoflisle.org/bids.aspx
or via Demandstar.com. Utilizing these sources are the only way to ensure bidders receive all
addenda and other notices concerning this project. The Village of Lisle cannot ensure that bidders
who obtain bid packages from sources other than the Village's website or Demandstar.com will
receive addenda and other notices. All bidders are advised that bids that do not conform to the
requirements of this bid package, including compliance with and attachment of all addenda and
other notices, may, at the Village' discretion, be rejected as non-responsive and/or their bid
disqualified.
11. PREVAILING WAGE
Contractor agrees to comply with the Illinois Prevailing Wage Act, 820 ILCS 130/1 et seq., for all
work completed under this Contract. Contractor agrees to pay the prevailing wage and require that
all of its subcontractors pay prevailing wage to any laborers, workers or mechanics who perform
work pursuant to this Contract or related subcontract. As required by the Illinois Prevailing Wage
Act, the contractor/subcontractor has an obligation to check the applicable prevailing wage rate at
the time of bid submission and at the time of performance of the work. These rates can be accessed
at the State of Illinois - Department of Labor (IDOL) website: https://www2.illinois.gov/idol/Laws-
Rules/CONMED/Pages/Rates.aspx Contractors/subcontractors must use the most current DuPage
County rate. IDOL revises the prevailing wage rates and the contractor or subcontractor has an
obligation to check IDOL's website for revisions to prevailing wage rates throughout the duration of
this Contract. Failure of a bidder/contractor to make such determination shall not relieve it of its
obligations in accordance with the Contract Documents. In consideration for the award to it of the
Contract for this project, the contractor agrees that the foregoing notice satisfies any obligation of
the public body in charge of this Project to notify the contractor of periodic changes in the prevailing
wage rates and the contractor agrees to assume and be solely responsible for, as a material
obligation of the contractor under the Contract, the obligation to determine periodic revisions of
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the prevailing wage rates, to notify its subcontractors of such revisions, to post such revisions as
required for the posting of wage rates under the Prevailing Wage Act, and to pay and require its
subcontractors to pay wages in accordance with such revised rates.
Contractor agrees to post at the job site in an easily accessible place, the prevailing wages for each
craft or type of worker or mechanic needed to execute the contract or work to be performed.
12. BIDDER QUALIFICATIONS AND EVALUATION CRITERIA
The successful bidder must be qualified to perform the work under the Contract, and each bidder
must demonstrate the experience to provide services required in accordance with the bid
specifications, which shall include but not be limited to the following criteria:
* Compliance with specifications;
* Past performance on projects for the Village;
* Compliance with bid submission requirements;
* Current work in progress;
* Current disputes and litigation;
* References; and
* Any other criteria as determined by the Village
The contractor shall not have been debarred or determined ineligible for public contracts by any
governmental agency.
On the Contractor Reference form provided herein, each bidder must provide at least three (3) projects
the bidder has completed in the past five (5) years, which are comparable in scope, giving the name
of the project, project description, project address, owner and telephone number.
If requested by the Village, the bidder must present within three working days, satisfactory evidence
of its ability and possession of the necessary labor, facilities, experience, financial resources,
adequate insurance to comply with the terms of the Contract Documents, and such other
information the Village requires to verify the bidder's qualifications and financial status.
13. SUBCONTRACTORS
If any bidder submitting a bid intends on subcontracting out all or any portion of the engagement,
the name of the proposed subcontracting firm(s) must be submitted and approved to the
Village prior to commencing any work.
In the event the contractor requires a change of the subcontractor(s) identified, a written request
from the contractor and prior written approval from the Village is required.
Failure to identify subcontractors as required by this section could result in disqualification.
14. UNBALANCED BIDS
Any bid which is materially unbalanced as to prices for the Base Bid and/or Alternate Bid Items may
be rejected. An unbalanced bid is one which is based on prices that are significantly less than the
cost for some work and/or prices which are significantly overstated for other work.
The Village of Lisle will review all unit prices submitted by a bidder and will decide whether any of
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