Delivery of Bulk Fuels

PH: 209.723.4481
FAX: 209.384.3109
7040 N. Highway 59
Merced, CA 95348
Release Date: August 21, 2026
Project No. IFB20260821MCRWMA
Invitation for Bids
for
Delivery of Bulk Fuels
Notice is hereby given that bids will be received at the Merced County Regional Waste Management
Authority (MCRWMA), a California Joint Powers Authority, for performing all work necessary in
accordance with the Project Requirements specified herein. Please carefully read and follow the
instructions provided. Bidders are responsible for making certain that their bid is complete and is received
by MCRWMA on or before the closing deadline.
Bids shall be emailed to: Magdalena Gartonzavesky, HR and Procurement Specialist, at
procurements@mcagov.org. The email subject line shall read as follows: IFB20260821MCRWMA -
Delivery of Bulk Fuels - Email Submission Deadline September 21, 2026, 10:30 a.m., PDT [insert contractor
name here].
Bids received/email timestamped after the closing deadline will be rejected.
Bids will be publicly opened and read via a conference call on September 21, 2026 at 11:00 a.m., PDT. Bids
must remain effective for 90 days from Bid opening to allow for adequate review time and award of a
contract.
The Merced County Association of Governments Purchasing Policy and all of its provisions are
incorporated by this reference.
MCRWMA is not liable for any costs incurred by Bidders in responding to this Invitation for Bids (IFB). All
bids submitted in response to this solicitation shall become the property of MCRWMA. Bids shall remain
confidential until issuance of the Notice of Intent to Award, after which they shall become a matter of
public record and be subject to disclosure under the California Public Records Act, except to the extent
exempt from disclosure under applicable law. Bidders are to clearly identify any information that is
confidential and/or proprietary and submit a redacted copy of their bid with the confidential and/or
proprietary information. In the event of a Public Records Act or Freedom of Information Act request,
MCRWMA will use the redacted copy submitted by the Bidder in response and the failure to provide a
redacted copy may result in the disclosure of a Bidder's entire response. MCRWMA is not responsible or
liable for the disclosure of any information that is not clearly labeled as confidential and/or proprietary
and provided in redacted form.
Please direct inquiries to Magdalena Gartonzavesky, HR and Procurement Specialist, via email at
procurements@mcagov.org.
IFB20260821MCRWMA Page 1 of 33

TABLE OF CONTENTS
Cover Page 1
Table of Contents 2
Bidder's Submittal Checklist 3
Definitions 4
Section I - General Information 5
Section II - Requirements - Scope of Work 8
Section III - Submittals 14
Section IV - Basis of Award, Selection Process, and Protests 16
Pricing Schedule 19
Certification 22
Nondebarment Certification 23
Lobbying Certification 25
Reference List 26
Sample Agreement 27
All IFB documents are available at the following website:
https://www.dropbox.com/scl/fo/ejmhdw3arcvu9g6f0lvqx/ABk-Xw9Eb904RXmHa-
L822E?rlkey=6ako4k6wjtv329y0tyzwbyvux&st=um9uadp9&dl=0
IFB20260821MCRWMA Page 2 of 33

BIDDER'S SUBMITTAL CHECKLIST
This checklist is provided to assist Bidders with submitting a complete Bid. Bidders are to submit Bid as
noted below and are to include this checklist with Bid.
1. _____ Cover Letter and Bidder Information
2. _____ Bidder's Submittal Checklist
3. _____ Table of Contents
4. _____ Section One - Certification, Nondebarment Certification, Lobbying Certification, and
Reference List
5. _____ Section Two - Response to Requirements - Scope of Work
6. _____ Section Three - Pricing Schedule
7. _____ Section Four - Review of Sample Agreement
A simple cover page noting each Section before each Section begins in your bid is acceptable. For
example, a single page noting "Section One."
Non-submittal of any requested item may be considered non-responsive.
IFB20260821MCRWMA Page 3 of 33

DEFINITIONS
Agreement - The Agreement constitutes the entire contract between MCRWMA and the selected Bidder.
Term may be used interchangeably with Contract.
Authorized Representative - Person who has the legal authority to enter into and sign contracts on behalf
of the organization.
Bidder/Respondent - A person, partnership, firm, or corporation submitting a Bid with the intention of
obtaining an MCRWMA contract.
Closing Deadline - The last day and time the Bid must be received via email to
procurements@mcagov.org. Term may be used interchangeably with Submission Deadline.
Contract - The Contract constitutes the entire agreement between MCRWMA and the awarded Bidder.
Term may be used interchangeably with Agreement.
Contractor - The Bidder awarded the Contract derived from this IFB.
Days - Unless otherwise specified, all references to any "day" or number of "days" shall mean consecutive
calendar days (including all holidays and weekends).
MCAG - Merced County Association of Governments, a joint powers authority, established under
California Government Code Section 6500 et seq.
MCRWMA - Merced County Regional Waste Management Authority, a Joint Powers Authority,
established under California Government Code Section 6500 et seq. May also be referenced as The
Owner or Owner's Authorized Representative (OAR) or Authority.
Subcontractor(s) - Any person, entity, or organization, to which Contractor, or MCRWMA, has delegated
any of its obligations hereunder.
IFB20260821MCRWMA Page 4 of 33

SECTION I - GENERAL INFORMATION
1.1 PURPOSE
MCRWMA invites the submission of Bids from qualified contractors to deliver regular unleaded gasoline
and R99 or R100 renewable diesel to the Highway 59 Landfill (7040 N. Highway 59, Merced, CA 95348)
and Billy Wright Landfill (17173 S. Billy Wright Rd., Los Banos, CA 93635), for the operation of MCRWMA's
fleet vehicles and equipment.
MCRWMA intends to use the results of this IFB to award one contract to the responsive, responsible, and
lowest price Bidder.
1.2 AGENCY INFORMATION
MCRWMA, created in 1972, is a California JPA comprised of seven member agencies: City of Atwater, City
of Dos Palos, City of Gustine, City of Livingston, City of Los Banos, City of Merced, and the County of
Merced and governed by the MCRWMA Governing Board. Established for the purpose of coordinating
and managing two regional landfills in Merced County, the role of MCRWMA was expanded in the 1990's
to include activities mandated by the California Integrated Waste Management Act. The MCRWMA
Governing Board has been designated as the governing body for MCRWMA operations.
MCRWMA is responsible for managing the solid waste, green waste, organic materials, recyclable
materials, and household hazardous waste (HHW) programs for its member agencies, including
developing and implementing programs that assist its member agencies to meet related State mandates.
MCRWMA owns and operates 2 landfills: Highway 59 landfill and the Billy Wright (BW) landfill, located on
the east and west side of the county, respectively. Both offer waste disposal, HHW services, and the
transfer of recyclable and organic materials.
1.3 CONTRACT DURATION
The contract term is anticipated to commence October 19, 2026, and end October 18, 2029, and is
contingent upon agreed services, available funding, and successful performance. The contract term may
be extended by MCRWMA at its sole discretion, for up to 3 additional one-year terms and shall be based
on available funding and successful performance. The contract will be a fixed price contract for the full
term including the additional extension options and will include agreed upon economic price adjustments
related to the Oil Price Information Service or equivalent daily low rack price for Stockton, California.
1.4 IFB SCHEDULED ACTIVITIES
To the extent achievable, the following schedule shall be used for the procurement process. MCRWMA
reserves the right to modify the dates below as necessary.
a. IFB Distributed August 21, 2026
b. Questions/Clarifications due via email by September 4, 2026, 12:00 p.m.
c. Addendum(s) and Responses Posted by September 14, 2026
d. Deadline for Bid Submittal via Email September 21, 2026, 10:30 a.m.
e. Bid Opening Call September 21, 2026, 11:00 a.m.
f. Notice of Intent to Award September 25, 2026
IFB20260821MCRWMA Page 5 of 33

g. Governing Board Approval of Contract October 15, 2026
h. Notice of Award October 16, 2026
i. Contract Execution/Notice to Proceed October 19, 2026
1.5 QUESTIONS, CLARIFICATIONS AND/OR REVISIONS
Bidders are expected to raise any questions, noted errors, discrepancies, ambiguities, exceptions,
additions, or deficiencies they have concerning this IFB via email to procurements@mcagov.org no later
than 12:00 p.m. September 4, 2026.
If a Bidder fails to notify MCRWMA of any condition stated above that reasonably should have been known
to the Bidder, and if a contract is awarded to that Bidder, the Bidder shall not be entitled to additional
compensation or time by reason of the error or its correction.
Revisions to this IFB will only be made by official addendum issued by MCRWMA. Addenda will be posted
by September 14, 2026. Bidders are responsible for checking the website for addenda prior to submitting
their bid. Failure to acknowledge addenda may disqualify a Bidder. As such, Bidders are advised to review
the website prior to the close of this IFB at https://mcrwma.org/bids.aspx. Bidders are encouraged to sign
up for "Notify Me" on the website to receive emails, or a text, when items are posted relevant to IFB's.
1.6 BID OPENING
Bids will be read via a conference call on September 21, 2026 at 11:00 a.m. Anyone interested in joining
the bid opening may do so by using the following Zoom meeting link or dialing the following number, and
entering the meeting ID. Zoom meeting link:
https://us02web.zoom.us/j/89569699768
Meeting ID: 895 6969 9768, Dial in Number: 1 (669) 444-9171.
1.7 REQUEST FOR BID DOCUMENTS
Bidders may obtain copies of the bid documents from the following website:
https://www.dropbox.com/scl/fo/ejmhdw3arcvu9g6f0lvqx/ABk-Xw9Eb904RXmHa-
L822E?rlkey=6ako4k6wjtv329y0tyzwbyvux&st=um9uadp9&dl=0
1.8 WITHDRAWAL OF BIDS
Bid shall be irrevocable unless withdrawn prior to the closing deadline. Bidders may withdraw a Bid, in
writing, at any time up to the closing deadline. A written withdrawal notice must be received by email to
Magdalena Gartonzavesky at procurements@mcagov.org. The notice must be signed by an authorized
representative. If a previously submitted bid is withdrawn prior to the closing deadline, the Bidder may
submit another Bid at any time up to the closing deadline.
1.9 PROTEST PROCEDURES
Notice of intent to protest must be made in writing and conform to the requirements of MCRWMA Protest
Procedures, included herein on pages 16 - 18.
1.10 FALSE OR MISLEADING STATEMENTS
IFB20260821MCRWMA Page 6 of 33

Bids which contain false or misleading statements, or which provide references which do not support an
attribute or condition claimed by the Bidder, shall be rejected.
1.11 RIGHT TO REJECT OR ACCEPT BIDS AND RIGHT TO CANCEL
MCRWMA reserves the right to reject any or all bids or any part thereof, or to waive any informalities or
minor irregularities in the Bids. MCRWMA also reserves the right to cancel this IFB in part or in its entirety.
1.12 DISPUTE RESOLUTION, ATTORNEY FEES, JURISDICTION, AND VENUE
In any action, suit, or proceeding arising out of or in any way connected with the performance of the
Agreement contemplated herein, the prevailing party shall be entitled to recover reasonable attorney's
fees and costs. Notwithstanding any other provision of the Agreement contemplated herein, any disputes
concerning any question of fact or law relating to the Agreement contemplated herein, or any litigation
or arbitration arising out of the Agreement contemplated herein, shall be interpreted pursuant to
California law, subject to the jurisdiction of the Superior Court of California, and venued in the County of
Merced. CONTRACTOR expressly waives federal jurisdiction.
1.13 BID RESULTS
Bid results will be available at https://mcrwma.org/bids.aspx five (5) business days after Bid opening.
IFB20260821MCRWMA Page 7 of 33

SECTION II - REQUIREMENTS - SCOPE OF WORK
2.1 GENERAL
CONTRACTOR shall deliver regular unleaded gasoline and R99 or R100 renewable diesel for the operation
of MCRWMA's fleet vehicles and equipment. Fuels shall comply with all applicable rules and regulations.
MCRWMA shall place orders on an as needed basis and pre-determined basis, throughout the year.
MCRWMA requires motor fuel deliveries of varying quantities at two locations within Merced County,
requiring CONTRACTOR to furnish full-load and short-load deliveries. CONTRACTOR is responsible for
verifying delivery times and access with site staff, prior to delivery. Delivery charges shall be included in
the unit costs, with no additional charge for short loads permitted. All diesel fuel provided shall meet
specifications.
2.2 DELIVERIES, SCHEDULE, AND ADDRESS
CONTRACTOR shall maintain sufficient inventory of unleaded gasoline and R99 or R100 renewable diesel
and shall be capable of delivering 25% of the total storage capacity identified in the table below for both
landfill sites.
LOCATION TANK CONTENT CAPACITY NO. OF TANKS
(Gallons)
Diesel, Clear R99 or R100
1,000 1
Renewable
Highway 59 Landfill
Diesel, Red-Dye R99 or R100
7040 N. Highway 59 12,000 1
Renewable
Merced, CA 95348
Gasoline, Unleaded, 87
1,000 1
Minimum Octane
Diesel, Red-Dye R99 or R100
4,800 1
Renewable
Billy Wright Landfill
17173 S. Billy Wright Rd.
Los Banos, CA 93635
Gasoline, Unleaded, 87
250 1
Minimum Octane
CONTRACTOR shall be required to use common carriers, own or lease a delivery truck fleet sufficient to
service any resultant contract and dedicated specifically to motor fuel delivery. To prevent potential fuel
contamination, all deliveries are required to be made in clean trucks used solely for delivery of the product
ordered.
CONTRACTOR shall deliver fuels to MCRWMA, F.O.B. Merced and Los Banos, within the delivery schedules
specified below.
Deliveries are to be made periodically, as called for by MCRWMA. Pre-determined scheduled deliveries
IFB20260821MCRWMA Page 8 of 33

shall be made Monday through Friday between the hours of 7:00 a.m. to 3:00 p.m., excluding all major
holidays. For emergency deliveries, CONTRACTOR shall supply fuel within twenty-four (24) hours of an
order placed by MCRWMA, seven (7) days per week.
See below for aerial photos of both landfills.
Highway 59 Landfill:
Tank Capacity
Diesel, Red-Dye: 12,000 gal
Diesel, Clear: 1,000 gal
Gasoline, Unleaded: 1,000 gal
IFB20260821MCRWMA Page 9 of 33

Billy Wright Landfill:
Tank Capacity
Diesel, Red-Dye: 4,800 gal
Gasoline, Unleaded: 250 gal
2.3 PRODUCT SPECIFICATIONS AND STANDARDS
Gasoline sold to MCRWMA shall be regular, unleaded, minimum 87 octane, exclusive of additives and
shall meet or exceed all current rules and requirements of ASTM D439, as last revised, SJVAPCD, State
and/or Federal regulations.
R99 or R100 renewable diesel sold to MCRWMA shall not exceed 0.05 percent, by weight, sulfur content
and shall comply with ASTM D975, as last revised, and with all current rules and requirements of the
SJVAPCD, State and/or Federal regulations. R99 or R100 renewable diesel with red dye shall comply with
standards and specifications established by the California Air Resources Board. Sulfur content shall not
exceed 15 ppm.
All fuel provided to MCRWMA shall meet applicable engine/vehicle manufacturer's specifications.
CONTRACTOR shall provide R99 or R100 renewable diesel to MCRWMA and comply with all applicable
rules or regulations including but not limited to the In-Use Off-Road Diesel - Fueled Fleets Regulation in
Sections 2449, 2449.1, and 2449.2, Title 13, California Code of Regulations (CCR).
All diesel provided to MCRWMA shall meet current Caterpillar renewable diesel specifications found in
any of the latest versions of the following specifications: EN151940, ASTM D975 or the Cat Diesel Fuel
IFB20260821MCRWMA Page 10 of 33