Request For Proposal, Vehicle, Equipment & Miscellaneous Bids

NOTICE TO BIDDERS
Notice is hereby given that the City of South Bend, Indiana, Board of Public Works will
receive sealed electronic Responses at bpwbids@southbendin.gov until 9:00 a.m., EST, on
April 28, 2026, for the following:
Water Treatment Chemicals Wastewater 2026-2027
Specifications are available for download by visiting the City of South Bend's web page at
www.southbendin.gov:
Click on "BUSINESS"
Click on "Submit a City Contract Bid"
Click on "City Contracts - Invitations to Bid"
Click on the "Required Link" to register your company. You must register to receive
addenda and updates to the specific bid you are interested in. Failure to do so
could render your bid non-responsive to the specifications.
There is no charge for the specifications. The specifications are also available for review only during
regular working hours in the Department of Public Works, Suite 400, City Hall, 215 S. Dr. Martin Luther
King, Jr. Blvd., South Bend, Indiana 46601.
Bids received after 9:00 AM, Local Time, on April 28, 2026, will be returned unopened.
Bids must be on the City of South Bend Bid/Proposal form provided, which includes a Non-Debarment
Affidavit, Non-Discrimination Commitment form, and a Non-Collusion Affidavit Form. A Bid Bond in the is
not required for this Quotation. A refund of the bid security will be issued upon satisfaction of Bid Award.
The Board reserves the right to reject any or all bids or to accept a full or partial award of the bid or bids
which, in its judgment, will be to the best interests of the City of South Bend. If the Board elects to award
the base bid plus an alternate(s), the Board will look at the totality of the cost when determining the
lowest, most responsible bid.
The Board may reject any bid that does not conform to these requirements as non-responsive.
The Board reserves the right to reject any or all bids or to accept a full or partial award of the bid or bids
which, in its judgment, will be to the best interest of the City of South Bend.
BOARD OF PUBLIC WORKS
Hillary R. Horvath, Clerk
Publish website:
April 17, 2026
April 24, 2026
07/24/2018

CITY OF SOUTH BEND, INDIANA
SELLER'S BID FOR SALE OR LEASE OF MATERIALS
BID NAME Water Treatment Chemicals Wastewater 2026-2027
FOR BIDS DUE April 28, 2026; 9:00 AM, Local Time
Bidder
Date: (Firm):
Address:
City/State/Zip: Telephone Number: ( )
Agent of Bidder (if Applicable):
When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit.
CONTRACTOR'S NON-COLLUSION AND NON-DEBARMENT AFFIDAVIT,
CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT
ELIGIBILITY VERIFICATION, NON-DISCRIMINATION COMMITMENT AND
CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY
PRODUCTS
(Must be completed for all quotes and bids. Please type or print)
STATE OF ___________ )
) SS:
COUNTY )
The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury
that:
1. Contractor has not, nor has any other member, representative, or agent of the firm,
company, corporation or partnership represented by him, entered into any combination,
collusion or agreement with any person relative to the price to be bid by anyone at such
letting nor to prevent any person from bidding nor to induce anyone to refrain from
bidding, and that this bid is made without reference to any other bid and without any
agreement, understanding or combination with any other person in reference to such
bidding. Contractor further says that no person or persons, firms, or corporation has, have
or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on
account of such sale; and
2. Contractor certifies by submission of this proposal that neither contractor nor any
of its principals are presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from participation in this transaction by any Federal
department or agency; and
3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in
investment activities in Iran.
a. For purposes of this Certification, "Iran" means the government of Iran and any agency
or instrumentality of Iran, or as otherwise defined at Ind. Code 5-22-16.5-5, as
amended from time-to-time.

b. As provided by Ind. Code 5-22-16.5-8, as amended from time-to-time, a Contractor
is engaged in investment activities in Iran if either:
i. Contractor, its successor, or its affiliate, provides goods or services of twenty
million dollars ($20,000,000) or more in value in the energy sector of Iran;
or
ii. Contractor, its successor or its affiliate, is a financial institution that extends
twenty million dollars ($20,000,000) or more in credit to another person for
forty-five (45) days or more, if that person will (i) use the credit to provides
goods and services in the energy sector in Iran; and (ii) at the time the
financial institution extends credit, is a person identified on list published by
the Indiana Department of Administration.
4. Contractor does not knowingly employ or contract with an unauthorized alien, nor
retain any employee or contract with a person that the Contractor subsequently learns is an
unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work
eligibility status of all of Contractor's newly hired employees through the E-Verify
Program as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and
participation in the E-Verify Program is included and attached as part of this bid/quote;
and
5. Contractor shall require his/her/its subcontractors performing work under this
public contract to certify that the subcontractors do not knowingly employ or contract with
an unauthorized alien, nor retain any employee or contract with a person that the
subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has
enrolled in and is participating in the E-Verify Program. The Contractor agrees to maintain
this certification throughout the term of the contract with the City of South Bend, and
understands that the City may terminate the contract for default if the Contractor fails to
cure a breach of this provision no later than thirty (30) days after being notified by the
City.
6. Persons, partnerships, corporations, associations, or joint venturers awarded a
contract by the City of South Bend through its agencies, boards, or commissions shall not
discriminate against any employee or applicant for employment in the performance of a
City contract with respect to hire, tenure, terms, conditions, or privileges of employment,
or any matter directly or indirectly related to employment because of race, sex, religion,
color, national origin, ancestry, age, gender expression, gender identity, sexual orientation
or disability that does not affect that person's ability to perform the work.
In awarding contracts for the purchase of work, labor, services, supplies, equipment,
materials, or any combination of the foregoing including, but not limited to, public works
contracts awarded under public bidding laws or other contracts in which public bids are
not required by law, the City, its agencies, boards, or commissions may consider the
Contractor's good faith efforts to obtain participation by those Contractors certified by the
State of Indiana as a Minority Business ("MBE") or as a Women's Business Enterprise
("WBE") as a factor in determining the lowest, responsible, responsive bidder.
In no event shall persons or entities seeking the award of a City contract be required to
award a subcontract to an MBE/WBE; however, it may not unlawfully discriminate against

said WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE
Utilization Board shall prohibit that person or entity from being awarded a City contract
for a period of one (1) year from the date of such determination, and such determination
may also be grounds for terminating the contact for which the discriminatory practice or
noncompliance pertains.
7. The undersigned contractor agrees that the following nondiscrimination
commitment shall be made a part of any contract which it may henceforth enter into with
the City of South Bend, Indiana or any of its agencies, boards or commissions.
Contractor agrees not to discriminate against or intimidate any employee or applicant for
employment in the performance of this contract with privileges of employment, or any
matter directly or indirectly related to employment, because of race, religion, color, sex,
gender expression, gender identity, sexual orientation, handicap, national origin or
ancestry. Breach of this provision may be regarded as material breach of contract.
I, the undersigned bidder or agent as contractor on a public works project, understand my
statutory obligations to the use of steel products or foundry products made in the United
States (I.C. 5-16-8-1). I hereby certify that I and all subcontractors employed by me for
this project will use steel products or foundry products made in the United States on this
project if awarded. I understand I have an affirmative duty to notify the City in my bid that
my proposal does not include the use of steel products or foundry products made in the
United States. I understand it is my sole obligation and responsibility to provide a
justification to the City, subject to review and approval, why the cost of United States made
steel or foundry products is unreasonable. Prior to award and upon submission of bid
which does not use steel products or foundry products made in the United States, the City,
through its director of public works, shall make a determination if the price of United States
made steel or foundry is unreasonable. I understand that violations hereunder may result
in forfeiture of contractual payments.
***

I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid
for public works are true and correct.
Dated this day of , 20__
Contractor/Bidder (Firm)
Signature of Contractor/Bidder or Its Agent
Printed Name and Title
Subscribed and sworn to before me this day of , 20
My Commission Expires
Notary Public
County of Residence

(To be completed only by Contractors/Bidders claiming to be a "local Indiana business" pursuant to I.C. 36-1-12-22)
INDIANA LOCAL BUSINESS PREFERENCE CLAIM
A "local Indiana business" refers to any of the following:
(1) A business whose principal place of business is located in an affected county.
(2) A business that pays a majority of its payroll (in dollar volume) to residents of affected counties.
(3) A business that employs residents of affected counties as a majority of its employees.
(4) A business that makes significant capital investments in the affected counties as defined in rules adopted by the
political subdivision.
(5) A business that has a substantial positive economic impact on the affected counties as defined by criteria in rules
adopted by the political subdivision.
An "affected county" refers to St. Joseph County, Indiana, or the following counties located adjacent to St. Joseph
County: Elkhart County, Marshall County, Starke County and LaPorte County
There are the following price preferences for supplies purchased from a local Indiana business:
* 5% for a purchase expected by the purchasing agency to be less than $50,000
* 3% for a purchase expected by the purchasing agency to be at least $50,000 but less than $100,000.
* 1% for a purchase expected by the purchasing agency to be at least $100,000.
Date: ________________________
Pursuant to I.C. 36-1-12-22, ________________________________________ claims a local Indiana business
preference for Project ____________________________________ (Project # __________) located within the City of
South Bend, St. Joseph County, Indiana.
The location of the principal place of business is _____________________________________:
(Address)
St. Joseph County, Indiana
The following county located adjacent to St. Joseph County, Indiana: _____________________.
The majority of the business's payroll for the 12 months prior to the date of this Bid is to residents of St.
Joseph County, Indiana or the adjacent county noted above.
The majority of the business's employees for the 12 months prior to the date of this Bid are residents of St.
Joseph County, Indiana, or the adjacent county noted above.
If the business is deemed to be the apparent lowest, responsible, responsive bidder, then it shall provide
supporting documentation for the 12-month period prior to the date of the Bid of (i) the total payroll amount
paid to all employees of the business, and (ii) the total payroll amount paid to employees who are residents
of St. Joseph County and the adjacent county noted above.
WHEN SUPPLYING SUPPORTING PAYROLL RECORDS,
BIDDER SHALL REDACT ALL SOCIAL SECURITY NUMBERS.
Dated this day of , 20__.
Contractor/Bidder (Firm)
Signature of Contractor/Bidder or Its Agent
Printed Name and Title

SPECIFICATIONS
CITY OF SOUTH BEND
BID NAME Water Treatment Chemicals Wastewater 2026-2027
FOR BIDS DUE April 28, 2026; 9:00 AM, Local Time
Pursuant to notices given, the undersigned offers bid(s) to the City of South Bend in
accordance with the following attachment(s) which specify the class or item number or
description, quantity, unit, unit price
CHLORINE TON CONTAINERS ............................................................................................. 1
FERRIC CHLORIDE ...................................................................................................................2
SULFUR DIOXIDE ...................................................................................................................... 3
DRY POLYMER FLOCCULENT .............................................................................................. 4
LIQUID CALCIUM NITRATE...........................................................................5
SODIUM HYPOCHLORITE .............................................................................6
FOR ALL CHEMICALS
For security purposes vendors shall confirm via fax a copy of the delivery driver's license,
truck and trailer information along with the anticipated time of arrival not later than 24
hours prior to arrival. Failure to do so will be cause for rejection of material, no billable
time will be accepted.
Water Works facility deliveries are to be made on normal workdays, Monday through Friday,
between 7:00 AM and 11:00 AM. with unloading to be completed before 1:00 PM.
Wastewater facility deliveries are to be made on normal workdays, Monday through Friday,
between 6:00 AM and 4:00 PM.
No stop-off or fuel surcharges allowed; however, demurrage charges will be allowed after 2 hours
per stop. All deliveries are F.O.B. Delivery Point.
Awards of this bid will be divisible by product. Awards will be based on the lowest responsive
and responsible bidder per unit prices on the attached schedule.
All prices quoted are to be effective May 1, 2025, through April 30, 2027 (One Year). Prices are
to be firm throughout that period without increases.
Quantities are estimated and not guaranteed. The City reserves the right to exceed the estimate at
the price quoted here in.

1. CHLORINE SPECIFICATIONS
TON CYLINDERS
A. GENERAL
1. Only containers which currently are authorized by regulation for chlorine,
which have been inspected and reconditioned as described herein, and which
have been tested within the period required by regulations should be filled. It
is illegal to ship chlorine containers that have been filled by or without the
consent of the owner.
2. Due to the volatile nature of this chemical, the chlorine provider must be
able to have one (1) accredited Safety and Handling of Chlorine class per
year for South Bend Personnel.
3. Chlorine quotes should be deposit-free. No cylinder deposit should be
included in the quote.
4. All bid prices must be honored for no less than 4 months, even in force
majeure conditions.
Boiling Point -29.290F (-34.050C)
Critical Density 35.77 lb./cu. ft.
Critical Pressure 1118.4 psia (76.1 Atmos.)
Critical Temperature 291.200 (144.0C)
Critical Volume 0.02796 cu. ft./lb.
Latent Heat of Vaporization 123.7 Btu./lb. @Boiling point
Liquid Gas Relationship: 1 volume liquid chlorine = wt. at
457.6 volumes of chlorine, 825 @
standard conditions
Melting Point -149.760F (-100.980C)
Specific Gravity - Dry Gas 2.482
Specific Gravity - Liquid 1.468(0 - 40C)
B. Chlorine Ton Containers
a) All ton containers must be compatible with Chlorine Institute Emergency Kit "B".
2. Ton Container Types
a) Chlorine ton container types must comply with DOT spec. 106A500X, DOT or
ICC 106A500, 27, BE27.
b) Ton Container Valve and Fuse Plug Opening Threads
c) The threads in new ton containers are 3/4-14NGT (CI).
3. Valve Protection

a) The ton container valves are protected during shipment and storage by a
removable steel valve protective housing or cap. Pressure relief devices shall
not be covered by the housing.
4. Ton Container Capacity
a) In cases where the capacity of a chlorine container is not known, it can be
determined by weighing it empty and again when completely filled with water,
and by multiplying the weight of water at 600F by 1.25. This is the maximum
allowable weight of chlorine allowed in the cylinder or ton container.
C. STAMPING
1. Ton Container Stamping
a) When manufactured, ton containers are stamped with DOT specification number,
material, serial number, inspector's official mark, name, mark or initials of
company for whose use the tank is made, (or builder's symbol and serial
number), date of test, and water capacity [DOT Section 179.300-18]. Tare
weights may be stamped by builder. Changes in stamping must be made in
compliance with DOT Section 173.31(d) or 49CFR.
2. Retest Stamping
a) Ton containers do not require the test facility's number on the container.
3. Tare-Weight Stamping
a) It is recommended that all new chlorine ton containers be stamped with the
original tare weight by the container manufacturer.
D. VALVES
1. Ton Container Valves
a) Chlorine ton containers are to have two identical Teflon style valves produced by
Sherwood or Tekno near the center of one head. This is a must comply safety
requirement. When vertically aligned, the valve in the upper position is used for
gas withdrawal, and the lower one for liquid withdrawal. The standard ton
container valve is identical to the cylinder valve except that it has no fusible
metal type relief device, and the valve seat diameter may be larger than on most
cylinder valves. There are two sizes of ton container valves: 3/4 inch NGT and 1
inch NGT.
2. Valve Outlet Threads
a) Outlet threads on ton containers are special straight threads (1,030" - 14NGO-
RH-EXT) which conform to connection number CGA 820 and B20C which utilize
a yoke-type connection. These threads are to accommodate the outlet cap only
and are not to be used for chlorine hose connections.
E. PRESSURE RELIEF DEVICES
1. Ton Containers

a) Ton container valves contain no fusible plugs. The container itself is equipped
with six threaded fusible plugs, three in each head, spaced approximately 1200
apart.
2. Ton Container Inspection, Cleaning, and Reconditioning
a) In addition to the required period retest, it is recommended that each ton
container be internally and externally inspected prior to each filling. This
includes all appurtenances, such as valves and fusible plugs. Criteria for such
inspection is outlined in "Cylinder and Ton container Procedure for Chlorine
Packaging," Chlorine Institute Pamphlet 17, Sections 3, 4, and 5.
F. PERIODIC RETESTING AND RE-INSPECTION
1. Ton Containers to be Tested
a) Ton containers must be retested at least once in five years (DOT Section 173.34e
and Section 173.31d).
b) Ton containers can be filled until the end of the calendar year during which their
five-year test is due.
c) Retests are also required after any reheat treatment. In addition, retest any
container which shows evidence of weakness at any time, or show a 5 percent or
more loss in weight.
2. Test Procedure
a) Ton containers are hydrostatically retested by the hydrostatic expansion method
[DOT Section 173.34 (a) and Section 173.31 (d)]. If at the time of
requalification a container shows a leak or a permanent expansion which
exceeds 10% of the total expansion, it must be condemned.
3. Container Records
a) Records must be kept showing results of the test. Each container must have the
test date plainly and permanently stamped into the metal of one head or the
chime of each task passing the hydrostatic retest.
G. CONDITIONS OF DELIVERY
1. Delivery Location:
Location Type of Container Address
Wastewater 2,000 lb. Ton Container 3113 Riverside Drive
2. Vendor personnel shall conduct all activities related to the loading and
unloading of ton containers.
3. Minimum deliveries are one (8) ton containers.
4. Supplier must be able to guarantee delivery within 3 to 4 calendar days
after order placement. Failure to meet delivery times shall result in
vendor being disqualified and award nullified.