BL-0142 SR 1103 - LEWISVILLE-CLEMMONS ROAD SIDEWALK RIGHT OF WAY ENCROACHMENT

INSTRUCTIONS TO BIDDERS
PLEASE READ ALL INSTRUCTIONS CAREFULLY BEFORE PREPARING AND
SUBMITTING YOUR BID.
Please read all instructions and applicable articles found in the 2024 NORTH CAROLINA
DEPARTMENT OF TRANSPORTATION STANDARD SPECIFICATIONS FOR
ROADS AND STRUCTURES available at the website listed below carefully before preparing
and submitting your bid.
https://connect.ncdot.gov/resources/Specifications/2024StandardSpecifications/2024%20St
andard%20Specifications%20for%20Roads%20and%20Structures.pdf
All bids shall be prepared and submitted in accordance with the following requirements.
Failure to comply with any requirement may cause the bid to be considered irregular and
may be grounds for rejection of the bid.
1. The bid form furnished by VILLAGE OF CLEMMONS with the proposal shall be used and
shall not be altered in any manner. DO NOT SEPARATE THE BID FORM FROM THE
PROPOSAL! Return the entire proposal with your bid.
2. All entries on the itemized bid sheet (bid form) shall be written in ink or typed.
3. The Bidder shall submit a unit price for every item on the itemized proposal sheet (bid form).
The unit prices for the various contract items shall be written in figures. Unit prices shall be
rounded off by the Bidder to contain no more than FOUR decimal places.
4. An amount bid shall be entered on the itemized proposal sheet (bid form) for every item. The
amount bid for each item shall be determined by multiplying each unit bid by the quantity for
that item, and shall be written in figures in the "Amount" column of the form.
5. The total amount bid shall be written in figures in the proper place on the bid form. The total
amount bid shall be determined by adding the amounts bid for each item.
6. Changes to any entry shall be made by marking through the entry in ink and making the correct
entry adjacent thereto in ink. A representative of the Bidder shall initial the change in ink.
Do not use correction fluid, correction tape or similar product to make corrections.
7. The bid shall be properly executed on the included Execution of Bid - Non-collusion,
Debarment and Gift Ban Certification form. All bids shall show the following information:
a. Name of corporation, partnership, Limited Liability Company, joint venture, individual or
firm, submitting bid.
Corporations that have a corporate seal should include it on the bid.
b. Name of individual or representative submitting bid and position or title held on behalf of
the bidder.
c. Name, signature, and position or title of witness.
8. The bid shall not contain any unauthorized additions, deletions, or conditional bids.
9. The Bidder shall not add any provision reserving the right to accept or reject an award, or to
enter into a contract pursuant to an award.
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10.THE PROPOSAL WITH THE ITEMIZED PROPOSAL SHEET ATTACHEDSHALL
BE PLACED IN A SEALED ENVELOPE AND SHALL BE DELIVERED TO AND
RECEIVED IN THE VILLAGE OF CLEMMONSOFFICE, LOCATED AT VILLAGE
OF CLEMMONS3715 CLEMMONS RD, CLEMMONS, NC 27012 , BY 10:00 AM ON,
August 28, 2026.
11. The sealed bid must display the following statement on the front of the sealed envelope:
QUOTATION FOR BL-0142, SR 1103 - LEWISVILLE-CLEMMONS ROAD
SIDEWALK AT LEWISVILLE-CLEMMONS ROAD FROM AUGUST DR TO
BRANDON FARM RD IN CLEMMONS TO BE OPENED AT 10:00 AM ON, August
28,2026.
As well as the following information:
a. Name of corporation, partnership, Limited Liability Company, joint venture,
individual or firm, submitting bid.
b. Name of individual or representative submitting bid and position or title held on
behalf of the bidder.
c. Address of corporation, partnership, Limited Liability Company, joint venture,
individual or firm, submitting bid.
d. SAP Vendor Number of corporation, partnership, Limited Liability Company, joint
venture, individual or firm, submitting bid.
e. Contractor License Number, if available, of corporation, partnership, Limited
Liability Company, joint venture, individual or firm, submitting bid.
12. If delivered by mail, the sealed envelope shall be placed in another sealed envelope and the
outer envelope shall be addressed as follows:
VILLAGE OF CLEMMONS
ATTN: MIKE GUNNELL
3715 CLEMMONS RD
CLEMMONS, NC 27012
13. Questions should be emailed 7 calendar days prior to the bid opening to MIKE GUNNELL
at MGUNNELL@CLEMMONS.ORG. Contact with any other VILLAGE OF
CLEMMONS personnel concerning this project is strictly prohibited, unless otherwise noted,
and may result in bids being considered non-responsive.
14. Bidding documents, which includes a printed copy of one (1) Project Manual and one (1) full-
size Drawing set, are available for a non-refundable charge of $85.67 (including tax) at the
following:
Sharpe Images
230 Charlois Blvd
Winston-Salem, NC 27103
Phone: (336) 778-7430
Contact: Suzanne Cutrell
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NCDOT STANDARD NOTES (Federal Aid)
A. NCDOT Standard Specifications - The 2024 North Carolina Department of
Transportation Standard Specifications for Roads and Structures, herein referred to as
the 'Standard Specifications', and the 2024 Roadway Standard Drawings, shall apply to
all portions of this project except as may be modified by this document.
B. Bidder Prequalification - Bidders are required to be prequalified with NCDOT for their
specific discipline. Contractors wishing to become prequalified may obtain information
through the NCDOT website at:
https://connect.ncdot.gov/business/Pages/default.aspx
C. Disadvantaged Business Enterprise References -Since this is a Federal-aid project with
DBE participation, only those requirements and goals set forth by NCDOT Goal Setting
Committee are applicable. References to any other requirements or to N.C. General
Statute 143-128.2 shall not apply to this project. Refer to Special Provision SP1 G63.
D. Award of Contract - The contract will be awarded to the lowest responsible, responsive
bidder. Alternate items will not be considered in determining the low bidder and will
only be evaluated after the award of the contract is made.
E. Contractor Licensing - On all Federal-aid contracts, non-licensed contractors are
permitted to submit bids, however they must be licensed prior to performing any work.
Bidders are permitted 60 days, after bid opening, to become licensed by the North Carolina
Licensing Board. If they fail to do so within 60 days, their bid will be considered non-
responsive and will be rejected. If the successful bidder does not hold the proper license
to perform any plumbing, heating, air conditioning, or electrical work in this contract, he
will be required to sublet such work to a contractor properly licensed in accordance with
Article 2 of Chapter 87 of the General Statutes (licensing of heating, plumbing, and air
conditioning contractors) and Article 4 of Chapter 87of theGeneral Statutes (licensing of
electrical contractors).
F. Bonds - Please note that all Bid Bonds, Payment Bonds, and Performance Bonds
required for this project shall be those found on the NCDOT website. The bonds are
located at:
Bid Bonds:
Bid Proposals for LGAs (ncdot.gov)
Payment Bonds:
Bid Proposals for LGAs (ncdot.gov)
Performance Bonds:
Bid Proposals for LGAs (ncdot.gov)
G. Liability Insurance - In addition to any insurance requirements as may be required by
the LGA, the Contractor is obligated to comply with Article 107-15 of the Standard
Specifications including the dollar limits set forth.
H. Buy America - This project shall be governed by the Buy America requirements for the
use of domestic steel and iron products, as outlined in the Standard Specifications.
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I. Build America, Buy America (BABA) - This project shall be governed by the Build
America, Buy America (BABA) requirements as outlined in the Standard Specifications.
J. Retainage by LGAs - The LGA for this contract will not retain any amount or percentage
from progress payments or final estimates due the contractor.
Retainage by Contractors - Contractors are NOT permitted to retain any amount or
percentage from monies due their subcontractors or material suppliers on federally funded
projects except as permitted by Subarticle 109-4(B) of the Standard Specifications.
K. Traffic Control -The requirements of the Manual on Uniform Traffic Control Devices
(MUTCD) - FHWA, as amended by the NCDOT Supplement to MUTCD, shall apply.
Traffic Control, both vehicular and pedestrian, shall be maintained throughout the
project as required by these specifications as modified by the project plans or special
provisions.
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ALLOWABLE CHANGES TO THE NCDOT 2024 STANDARD SPECIFICATIONS
(Rev. 7-23-24)
1. Page 1-9, Article 102-1, INVITATION TO BID, lines 23-32, delete this article in its
entirety.
2. Page 1-16, Subarticle 102-8(B), Electronic Bids, lines 12-33, delete this subarticle in
its entirety.
3. Page 1-17, Subarticle 102-9(C)(2), Electronic Bids, lines 34-44, delete this subarticle
in its entirety.
4. Page 1-18, Article 102-10, BID BOND OR BID DEPOSIT, line 10, replace "60 days"
with "60 days".
5. Page 1-18, Article 102-10, BID BOND OR BID DEPOSIT, lines 36-43, delete lines
36-43.
6. Page 1-18, Subarticle 102-11, DELIVERY OF BIDS, lines 47-48, delete lines 47-48.
7. Page 1-19, Subarticle 102-12(A), Paper Bid, line 5, replace "Contract Officer" with
"Village of Clemmons".
8. Page 1-19, Subarticle 102-12(B), Electronic Bid, lines 10-16, delete this subarticle in
its entirety.
9. Page 1-19, Subarticle 102-13(B)(2), Electronic Bids, lines 24-25, delete this subarticle
in its entirety.
10. Pages 1-22 and 1-23, Subarticle 103-2(B), Electronic Bids, lines 42-46 and lines 1-31,
delete this subarticle in its entirety.
11. Page 1-23, Subarticle 103-3(A), Criteria for Withdrawal of Bid, line 35, replace
"NCGS 136-28.1" with "NCGS 143-129.1".
12. Page 1-24, Subarticle 103-3(A)(5), Criteria for Withdrawal of Bid, line 4, replace
"State Contract Officer" with "Village of Clemmons or their Designee".
13. Page 1-25, Article 103-7, CONTRACT BONDS, line 38, replace "14 calendar days"
with "10 calendar days per NCGS 143-129".
14. Page 1-26, Article 103-9, FAILURE TO FURNISH CONTRACT BONDS, line 2,
replace "14 calendar days" with "10 calendar days per NCGS 143-129".
15. Pages 1-43 and 1-44, Article 105-9, CONSTRUCTION STAKES, LINES AND
GRADES, lines 46-49 and lines 1-7, delete both paragraphs and replace with "The
Municipality will not set the stakes, lines or grades for this project.".
16. Page 1-64, Article 108-2, PROGRESS SCHEDULE, add the following after line 18
"(D) The municipality may add additional requirements as noted in the bid proposal.".
17. Page 1-64, Article 108-3, PRECONSTRUCTION CONFERENCE, line 20, replace
"Engineer" with "Village Engineer or their Designee".
18. Page 1-64, Article 108-4, CONSTRUCTION CONFERENCES, line 28, replace
"Engineer" with "Village Engineer or their Designee".
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