RFP 2026-035 Golf Simulator

Location:	Maine
Posted:	Oct 24, 2025
Due:	Nov 14, 2025
Agency:	University of Maine
Type of Government:	State & Local
Category:	23 - Ground Effect Vehicles, Motor Vehicles, Trailers, and Cycles
Solicitation No:	2026-035
Publication URL:	To access bid details, please log in.

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Administered by University of Maine System

Office of Strategic Procurement

Request for Proposal (RFP)

GOLF SIMULATOR

RFP #2026-035

Issued Date: October 24, 2025

Response Deadline Date/Time: November 14, 2025, 11:59 p.m. EST

Response Submission Information:

Submitted electronically to UMSResponses@maine.edu

Email Subject Line – MM: Golf Simulator – RFP #2026-035

Response Contact Information:

Strategic Sourcing Manager (SSM): Melissa McPherson

Email: UMSResponses@maine.edu

RFP: Golf Simulator

Dated: October 24, 2025

Contents

1.0 INTRODUCTION...............................................................................................................3

1.1 Definitions, Background, Purpose and Specifications............................................3

1.2 General Information ....................................................................................................7

1.3 General Submission Provisions ..............................................................................11

2.0 EVALUATION AND AWARD PROCESS.......................................................................12

2.1 Evaluation Criteria.....................................................................................................12

2.2 Award .........................................................................................................................13

2.3 Tie Bids ......................................................................................................................14

2.4 Negotiations...............................................................................................................14

2.5 Award Protest ............................................................................................................14

3.0 RESPONSE FORMAT REQUIREMENTS ......................................................................14

3.1 General Format Instructions ....................................................................................14

3.2 Response Format Instructions ................................................................................15

Appendix A – University of Maine System Response Cover Page ............................... 16

Appendix B – Debarment, Performance and Non-Collusion Certification ................... 17

Appendix C – Required Cost Evaluation Exhibits ..........................................................18

Appendix D – Master Agreement (FOR ILLUSTRATIVE PURPOSES ONLY. Do not

complete at this time)........................................................................................................20

Appendix D1 – Evaluation Question(s) – Master Agreement ........................................32

Appendix E – Organization Reference Form...................................................................35

Appendix F – Proposal......................................................................................................36

University of Maine System RFP

Rev. 08/16/2023

Page 2 of 36

RFP: Golf Simulator

Dated: October 24, 2025

1.0

INTRODUCTION

1.1 Definitions, Background, Purpose and Specifications

o Definitions

The University of Maine System will hereinafter be referred to as the "University."

Respondents to the document shall be referred to as "Respondent(s)” or

“Respondent”.

The Respondent to whom the Agreement is awarded shall be referred to as the

"Contractor."

The University of Maine System and other components of the University shall be

referred to as “Multi-Institution”.

o Background

Overview

Established in 1968, the University of Maine System (UMS) unites six distinctive

public universities, comprising 10 campuses and numerous centers, in the

common purpose of providing quality higher education while delivering on its

traditional tripartite mission of teaching, research, and public service.

A comprehensive public institution of higher education, UMS serves more than

30,000 students annually and is supported by the efforts of more than 2,000 full-

time and part-time faculty, more than 3,000 regular full-time and part-time staff,

and a complement of part-time temporary (adjunct) faculty.

Reaching more than 500,000 people annually through educational and cultural

offerings, the University of Maine System also benefits from more than two-thirds

of its alumni population residing within the state; more than 123,000 individuals.

The System consists of six universities: The University of Maine (UMaine),

including its regional campus the University of Maine at Machias (UMM); the

University of Maine at Augusta (UMA); the University of Maine at Farmington

(UMF); the University of Maine at Fort Kent (UMFK), the University of Maine at

Presque Isle (UMPI); and the University of Southern Maine (USM). The System

also includes the University of Maine School of Law and the University of Maine

Graduate and Professional Center.

Campus Thumbnails

University of Maine at Presque Isle

For more than a century, the University of Maine at Presque Isle has been

helping students find their path to great professional careers, providing its 1,100

traditional and non-traditional students from all areas of the state, country, and

world with life-changing opportunities in a caring, small-university environment.

UMPI combines liberal arts and selected professional programs and serves as a

cultural and educational resource for the entire region. The campus sits on 150

acres surrounded by the rolling hills and potato fields of northern Maine and

strives to be the region’s premier learning institution while helping to stimulate

cultural and economic development in Aroostook County and the State of Maine.

The University serves as an educational and cultural center for the area and its

facilities are utilized for lectures, programs, concerts, dance performances,

exhibits, and plays that benefit the entire region.

University of Maine System RFP

Rev. 08/16/2023

Page 3 of 36

RFP: Golf Simulator

Dated: October 24, 2025

o Purpose

The University of Maine at Presque Isle (UMPI) Athletics Department is seeking

responses to provide an indoor, turnkey, commercial-grade golf simulator. The

simulator will primarily serve as a training and coaching tool for UMPI’s collegiate

men’s and women’s golf teams. Secondly, it will provide community rental

opportunities.

This document provides instructions for submitting responses, the procedure and

criteria by which the Respondent(s) will be selected, and the contractual terms

which will govern the relationship between the University and the awarded

Respondent(s).

Respondents should review 1.1.4 Specifications / Scope of Work of this

document to see the full Scope of Services/Products required.

The University is committed to providing increased access and opportunity to

diverse businesses include and not limited to: Lesbian, Gay, Bisexual and

Transgender Business Enterprise (LGBTQ+BE); Minority Business Enterprise

(MBE); Service-Disabled Veteran Business Enterprise (SDVBE); Small Business

Enterprise (SBE); veteran-owned; service-disabled veteran-owned; HUBZone;

small disadvantaged business; women-owned; minority-owned; Veteran

Business Enterprise (VBE); and Women’s Business Enterprise (WBE).

Though this document is primarily for the University of Maine at Presque Isle, all

campuses in the University of Maine System must be afforded the use of this

solution, with all the same terms and conditions applicable to the various

University locations.

o Specifications / Scope of Work

The selected indoor golf simulator must be commercial grade, with high accuracy

(proficient in collegiate coaching and training), and be highly durable. A turnkey

package must include design, all equipment and materials, installation, calibration,

training, and ongoing support. The simulator must meet all of the following criteria:

• Equipment and Materials to be included, but not limited to:

o Hitting mat

o Stance/turf

o Netting/padding for the ceiling and side(s)

• Site and Space

o Minimum room clearance (unobstructed): 15’ W × 10’ H × 20’ D

o Flooring level tolerance ≤ ¼” across hitting area

o Safety impact screen must be rated for repeated drive impacts of ≥

180 mph ball speed

• Performance

o Measurement Type: Dual-radar and/or radar & vision hybrid capable

of indoor ball flight and club delivery tracking.

o Accuracy targets:

 Ball speed: ± 1.0 mph

University of Maine System RFP

Rev. 08/16/2023

Page 4 of 36

RFP: Golf Simulator

Dated: October 24, 2025

 Club speed: ± 1.0 mp

 Launch angle (vert): ± 0.5°

 Azimuth/face/path: ± 1.0°

 Backspin: ± 100–150 rpm

 Sidespin/Spin axis: ± 0.5–1.0°

 Carry distance repeatability: ≤ 1–2%

o Latency: Real-time feedback suitable for coaching (target end-to-end

≤ 150 ms from strike to display).

o Calibration: Automated or guided calibration workflow; vendor to

complete and document final calibration.

• Software (Coaching & Play)

o Course library: Broad selection suitable for competition prep;

significant number of PGA Tour venues and elite courses.

o Practice modes: Driving range, target practice, wedge combines,

custom skill tests, bag mapping/yardage gapping.

o Putting Reads: Captures the entire roll reliably (skid, roll, finish),

this allows the most accurate result in shots approaching and on

the green.

o Coaching tools: Multi-data overlay, swing/shot history, dispersion

plots, club gapping, exportable reports.

o Competition: Stroke play, match play, scrambles, online

events/leagues, handicapping support if available.

o User management: Player profiles (team & public), session

logging, cloud backup/sync.

o Content updates: Regular updates included during support term.

• Display & A/V

o Projector: Minimum 1080p native (preferred 4K); ≥ 5,000 ANSI

lumens; throw ratio compatible with 15’ width; low input lag for

smooth ball flight.

o Impact screen: Seamless image area ≥ 165” diagonal (or full

room width), minimal bounce-back, HD-capable.

o Audio: Integrated speakers/soundbar for ceremonies/events;

safe mounting.

• Enclosure & Hitting Surface

o Enclosure: Side curtains or wall pads to protect finishes and

reduce glare.

o Mats/Turf: Commercial-grade stance mat + replaceable hitting

insert; putting surface with true-roll to screen; replaceable wear

components.

• Training & Documentation

o On-site training: Minimum of 4 hours for coaches/admins to

review setup, calibration, reporting, coaching tools, and rental

workflow.

o Quick-start guides: Printed and PDF copies, and laminated 1-

page public quick start for rentals.

o As-builts: Final wiring diagram, projector throw calc, PC

image/version manifest, calibration report.

University of Maine System RFP

Rev. 08/16/2023

Page 5 of 36

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

bid #	due date	due time	commodity	attachments	addenda
2026-035	14-Nov-2025	11:59 pm	RFP 2026-035 Golf Simulator	No attachments available	No addenda file(s) available

RFP 2026-035 Golf Simulator

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