SMRMC PARKING LOT IMPROVEMENTS

SECTION 00 11 13
ADVERTISEMENT FOR BIDS
SMRMC PARKING LOT IMPROVEMENTS
General Notice:
The Southwest Mississippi Regional Medical Center (Owner) is requesting Bids for the construction of the
following Project:
SMRMC PARKING LOT IMPROVEMENTS
Bids for the construction of the Project will be received at Southwest Mississippi Regional Medical Center, 6th
Floor Board Room, located at 215 Marion Avenue, McComb, MS 39648, until Thursday, September 24, 2026
at 10:00 a.m. local time and the Bids received will be publicly opened and read.
The Project includes the following Work:
Parking lot improvements at Southwest Mississippi Regional Medical Center in McComb, MS.
Bids are requested for the following Contract: SMRMC PARKING LOT IMPROVEMENTS
Obtaining the Bidding Documents:
Information and Bidding Documents for the Project can be found at the following designated website:
www.neel-schafferplans.com
Bidding Documents may be downloaded from the designated website. Prospective Bidders must register with the
designated website as a plan holder. All plan holders are required to have a valid email address for registration. The
designated website will be updated periodically with addenda, lists of registered plan holders, reports, and other
information relevant to submitting a Bid for the Project. All official notifications, addenda, and other Bidding
Documents will be offered only through the designated website. Neither Owner nor Engineer will be responsible for
Bidding Documents, including addenda, if any, obtained from sources other than the designated website. All bid
documents must be purchased through the website. The cost of bid documents is non-refundable. For information
regarding online orders for the purchase of original paper copies and the website registration, please contact Plan
House Printing at 601-336-6378. For information regarding this project, contact Neel-Schaffer's office at 601-684-
4564 in McComb, Mississippi.
For an electronic bid, documents can be downloaded from Plan House Printing. Electronic bids shall be submitted at
www.neel-schafferplans.com. For any questions relating to the electronic bidding process, please call Plan House
Printing at 601-336-6378.
"Mississippi Standard Specifications for Road and Bridge Construction, 2017 Edition" as referred to herein
may be purchased from the Mississippi Department of Transportation.
A Pre-Bid Conference will not be held.
Instructions to Bidders.
For all further requirements regarding bid submittal, qualifications, procedures, and contract award, refer to the
Instructions to Bidders that are included in the Bidding Documents.
This Advertisement is issued by:
Owner: Southwest Mississippi Regional Medical Center
By: Mallory Ginn
Title: Chief Financial Officer
Date: August 25, 2026
Dates of Publication:
08/25/26
09/01/26
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SECTION 00 21 13
INSTRUCTIONS TO BIDDERS
FOR CONSTRUCTION CONTRACT
TABLE OF CONTENTS
Page
Article 1- Defined Terms ............................................................................................................................................ 1
Article 2- Bidding Documents .................................................................................................................................... 1
Article 3- Qualifications of Bidders ............................................................................................................................ 3
Article 4- Pre-Bid Conference .................................................................................................................................... 3
Article 5- Site and Other Areas; Existing Site Conditions; Examination of Site; Owner's Safety Program; Other
Work at the Site ............................................................................................................................................................. 3
Article 6- Bidder's Representations and Certifications ............................................................................................... 4
Article 7- Interpretations and Addenda ....................................................................................................................... 5
Article 8- Bid Security ................................................................................................................................................ 5
Article 9- Contract Times ........................................................................................................................................... 6
Article 10- Substitute and "Or Equal" Items ............................................................................................................... 6
Article 11- Subcontractors, Suppliers, and Others ...................................................................................................... 6
Article 12- Preparation of Bid ..................................................................................................................................... 6
Article 13- Basis of Bid .............................................................................................................................................. 7
Article 14- Submittal of Bid ........................................................................................................................................ 8
Article 15- Modification and Withdrawal of Bid ........................................................................................................ 9
Article 16- Opening of Bids ........................................................................................................................................ 9
Article 17- Bids to Remain Subject to Acceptance ..................................................................................................... 9
Article 18- Evaluation of Bids and Award of Contract ............................................................................................... 9
Article 19- Bonds and Insurance ............................................................................................................................... 10
Article 20- Signing of Agreement ............................................................................................................................. 10
Article 21- Sales and Use Taxes: Not used. .............................................................................................................. 10
Article 22- Contracts to Be Assigned: not used. ....................................................................................................... 10
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GENERAL
The Contract Documents are divided into parts, divisions and sections in keeping with accepted industry practice to
separate categories of subject matter for convenient reference thereto. Generally, there has been no attempt to divide
the Specification sections into Work performed by the various building trades, Work by separate subcontractors, or
Work required for separate facilities in the Project.
A general description of the Work to be done is contained in Section 00 52 43, Contract. The Scope is indicated
on the accompanying Drawings and specified in applicable parts of these Contract Documents.
Where the drawings are reduced in size from the original tracings, the amount of reduction is indicated by a note
and/or bar on the drawings.
ARTICLE 1-DEFINED TERMS
1.01 Terms used in these Instructions to Bidders have the meanings indicated in the General Conditions and
Supplementary Conditions. Additional terms used in these Instructions to Bidders have the meanings
indicated below:
A. Issuing Office-The office from which the Bidding Documents are to be issued, and which registers
plan holders (Neel-Schaffer, Inc., 206 Maryland Avenue, McComb, MS 39648).
B. Command-- Type sentences are used in the Contract Documents. These refer to and are directed to the
Contractor.
C. Responsive Bidder-- Any person, firm or corporation submitting a bid for the work contemplated whose
bid form is complete and regular, free of exclusions special conditions or unbalanced unit prices and has
no alternative bids for any item unless required in the technical specifications.
D. Responsible Bidder--Any person, firm or corporation submitting a bid for the work contemplated who
maintains a permanent place of business, has adequate plant equipment to do the work properly and within
the time limit that is established, and has adequate financial status to meet his obligations contingent to
the work.
ARTICLE 2-BIDDING DOCUMENTS
2.01 Bidder shall obtain a complete set of Bidding Requirements and proposed Contract Documents (together, the
Bidding Documents). See the Agreement for a list of the Contract Documents. It is Bidder's responsibility to
determine that it is using a complete set of documents in the preparation of a Bid. Bidder assumes sole
responsibility for errors or misinterpretations resulting from the use of incomplete documents, by Bidder
itself or by its prospective Subcontractors and Suppliers.
2.02 Bidding Documents are made available for the sole purpose of obtaining Bids for completion of the Project
and permission to download or distribution of the Bidding Documents does not confer a license or grant
permission or authorization for any other use. Authorization to download documents, or other distribution,
includes the right for plan holders to print documents solely for their use, and the use of their prospective
Subcontractors and Suppliers, provided the plan holder pays all costs associated with printing or
reproduction. Printed documents may not be re-sold under any circumstances.
2.03 Owner has established a Bidding Documents Website as indicated in the Advertisement or invitation to bid.
Owner recommends that Bidder register as a plan holder with the Issuing Office at such website, and obtain
a complete set of the Bidding Documents from such website. Bidders may rely that sets of Bidding
Documents obtained from the Bidding Documents Website are complete, unless an omission is blatant.
Registered plan holders will receive Addenda issued by Owner.
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2.04 Bidder may register as a plan holder and obtain complete sets of Bidding Documents, in the number and
format stated in the Advertisement or invitation to bid, from the Issuing Office. Bidders may rely that sets of
Bidding Documents obtained from the Issuing Office are complete, unless an omission is blatant. Registered
plan holders will receive Addenda issued by Owner.
2.05 Plan rooms (including construction information subscription services, and electronic and virtual plan rooms)
may distribute the Bidding Documents, or make them available for examination. Those prospective bidders
that obtain an electronic (digital) copy of the Bidding Documents from a plan room are encouraged to register
as plan holders from the Bidding Documents Website or Issuing Office. Owner is not responsible for
omissions in Bidding Documents or other documents obtained from plan rooms, or for a Bidder's failure to
obtain Addenda from a plan room.
2.06 Electronic Documents
A. When the Bidding Requirements indicate that electronic (digital) copies of the Bidding Documents are
available, such documents will be made available to the Bidders as Electronic Documents in the manner
specified.
1. Bidding Documents will be provided in Adobe PDF (Portable Document Format) (.pdf) that is
readable by Adobe Acrobat Reader. It is the intent of the Engineer and Owner that such Electronic
Documents are to be exactly representative of the paper copies of the documents. However,
because the Owner and Engineer cannot totally control the transmission and receipt of Electronic
Documents nor the Contractor's means of reproduction of such documents, the Owner and
Engineer cannot and do not guarantee that Electronic Documents and reproductions prepared from
those versions are identical in every manner to the paper copies.
B. Unless otherwise stated in the Bidding Documents, the Bidder may use and rely upon complete sets of
Electronic Documents of the Bidding Documents, described in Paragraph 2.06.A above. However,
Bidder assumes all risks associated with differences arising from transmission/receipt of Electronic
Documents versions of Bidding Documents and reproductions prepared from those versions and,
further, assumes all risks, costs, and responsibility associated with use of the Electronic Documents
versions to derive information that is not explicitly contained in printed paper versions of the
documents, and for Bidder's reliance upon such derived information.
C. After the Contract is awarded, the Owner will provide or direct the Engineer to provide for the use of
the Contractor documents that were developed by Engineer as part of the Project design process, as
Electronic Documents in native file formats.
1. Electronic Documents that are available in native file format include:
a. AutoCAD files in AutoCAD 2022 or later.
2. Release of such documents will be solely for the convenience of the Contractor per the conditions
outlined in the Release Form for Electronic Files. No such document is a Contract Document.
3. Unless the Contract Documents explicitly identify that such information will be available to the
Successful Bidder (Contractor), nothing herein will create an obligation on the part of the Owner
or Engineer to provide or create such information, and the Contractor is not entitled to rely on the
availability of such information in the preparation of its Bid or pricing of the Work. In all cases,
the Contractor shall take appropriate measures to verify that any electronic/digital information
provided in Electronic Documents is appropriate and adequate for the Contractor's specific
purposes.
4. In no case will the Contractor be entitled to additional compensation or time for completion due
to any differences between the actual Contract Documents and any related document in native file
format.
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ARTICLE 3-QUALIFICATIONS OF BIDDERS
3.01 Bidder is to submit the following information with its Bid to demonstrate Bidder's qualifications to perform
the Work:
A. For all bids submitted in excess of $50,000, Bidder shall write its current Mississippi Board of
Contractors Certificate of Responsibility Number on the exterior of the sealed bid envelope in order to
be opened and considered.
B. Bidder's Mississippi Board of Contractors Certificate of Responsibility Classification for this project
shall be suitable for the project type. Bidder's Classification shall be written on the exterior of the
sealed bid envelope along with the Certificate of Responsibility Number in order to be opened and
considered.
C. Out of state Bidders, licensed in the State of Mississippi, shall include with their bid package a copy of
their resident state's current preference law, if any, pertaining to such state's treatment of nonresident
contractors. Failure to do so shall result in Bidder's proposal being rejected and not considered. If the
Bidder's resident state does not have a preference law, the Bidder shall submit a letter stating such from
an officer of the court.
3.02 No requirement in this Article 3 to submit information will prejudice the right of Owner to seek additional
pertinent information regarding Bidder's qualifications.
ARTICLE 4-PRE-BID CONFERENCE
4.01 A pre-bid conference will not be conducted for this Project.
4.02 Information presented at the pre-Bid conference does not alter the Contract Documents. Owner will issue
Addenda to make any changes to the Contract Documents that result from discussions at the pre-Bid
conference. Information presented, and statements made at the pre-bid conference will not be binding or
legally effective unless incorporated in an Addendum.
ARTICLE 5-SITE AND OTHER AREAS; EXISTING SITE CONDITIONS; EXAMINATION OF SITE;
OWNER'S SAFETY PROGRAM; OTHER WORK AT THE SITE
5.01 Site and Other Areas
A. The Site is identified in the Bidding Documents. By definition, the Site includes rights-of-way,
easements, and other lands furnished by Owner for the use of the Contractor. Any additional lands
required for temporary construction facilities, construction equipment, or storage of materials and
equipment, and any access needed for such additional lands, are to be obtained and paid for by
Contractor.
5.02 Existing Site Conditions
A. Subsurface and Physical Conditions; Hazardous Environmental Conditions
1. The Supplementary Conditions identify the following regarding existing conditions at or adjacent
to the Site:
a. Those reports of explorations and tests of subsurface conditions at or adjacent to the Site that
contain Technical Data.
b. Those drawings known to Owner of existing physical conditions at or adjacent to the Site,
including those drawings depicting existing surface or subsurface structures at or adjacent to
the Site (except Underground Facilities), that contain Technical Data.
c. Reports and drawings known to Owner relating to Hazardous Environmental Conditions that
have been identified at or adjacent to the Site.
d. Technical Data contained in such reports and drawings.
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2. Owner will make copies of reports and drawings referenced above available to any Bidder on
request. These reports and drawings are not part of the Contract Documents, but the Technical
Data contained therein upon whose accuracy Bidder is entitled to rely, as provided in the General
Conditions, has been identified and established in the Supplementary Conditions. Bidder is
responsible for any interpretation or conclusion Bidder draws from any Technical Data or any
other data, interpretations, opinions, or information contained in such reports or shown or
indicated in such drawings.
3. If the Supplementary Conditions do not identify Technical Data, the default definition of
Technical Data set forth in Article 1 of the General Conditions will apply.
B. Underground Facilities: Underground Facilities are shown or indicated on the Drawings, pursuant to
Paragraph 5.05 of the General Conditions, and not in the drawings referred to in Paragraph 5.02.A of
these Instructions to Bidders. Information and data regarding the presence or location of Underground
Facilities are not intended to be categorized, identified, or defined as Technical Data.
5.03 Other Site-related Documents
A. In addition to the documents regarding existing Site conditions referred to in Paragraph 5.02.A, the
following other documents relating to conditions at or adjacent to the Site are known to Owner and
made available to Bidders for reference:
1. None
5.04 Site Visit and Testing by Bidders
A. Bidder is encouraged to visit the Site and conduct a thorough visual examination of the Site and adjacent
areas. During the visit the Bidder must not disturb any ongoing operations at the Site.
B. Bidder is not required to conduct any subsurface testing, or exhaustive investigations of Site conditions.
C. On request, and to the extent Owner has control over the Site, and schedule permitting, the Owner will
provide Bidder general access to the Site to conduct such additional examinations, investigations,
explorations, tests, and studies as Bidder deems necessary for preparing and submitting a successful
Bid. Owner will not have any obligation to grant such access if doing so is not practical because of
existing operations, security or safety concerns, or restraints on Owner's authority regarding the Site.
Bidder is responsible for establishing access needed to reach specific selected test sites.
D. Bidder must comply with all applicable Laws and Regulations regarding excavation and location of
utilities, obtain all permits, and comply with all terms and conditions established by Owner or by
property owners or other entities controlling the Site with respect to schedule, access, existing
operations, security, liability insurance, and applicable safety programs.
E. Bidder must fill all holes and clean up and restore the Site to its former condition upon completion of
such explorations, investigations, tests, and studies.
5.05 Owner's Safety Program
A. Site visits and work at the Site may be governed by an Owner safety program. If an Owner safety
program exists, it will be noted in the Supplementary Conditions.
5.06 Other Work at the Site
A. Reference is made to Article 8 of the Supplementary Conditions for the identification of the general
nature of other work of which Owner is aware (if any) that is to be performed at the Site by Owner or
others (such as utilities and other prime contractors) and relates to the Work contemplated by these
Bidding Documents. If Owner is party to a written contract for such other work, then on request, Owner
will provide to each Bidder access to examine such contracts (other than portions thereof related to price
and other confidential matters), if any.
ARTICLE 6-BIDDER'S REPRESENTATIONS AND CERTIFICATIONS
6.01 Express Representations and Certifications in Bid Form, Agreement
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A. The Bid Form that each Bidder will submit contains express representations regarding the Bidder's
examination of Project documentation, Site visit, and preparation of the Bid, and certifications regarding
lack of collusion or fraud in connection with the Bid. Bidder should review these representations and
certifications, and assure that Bidder can make the representations and certifications in good faith,
before executing and submitting its Bid.
B. If Bidder is awarded the Contract, Bidder (as Contractor) will make similar express representations and
certifications when it executes the Agreement.
ARTICLE 7-INTERPRETATIONS AND ADDENDA
7.01 Owner on its own initiative may issue Addenda to clarify, correct, supplement, or change the Bidding
Documents.
7.02 Bidder shall submit all questions about the meaning or intent of the Bidding Documents to Engineer in
writing. Contact information and submittal procedures for such questions are as follows:
A. Garrett Smith, P.E.
Neel-Schaffer, Inc.
206 Maryland Avenue
McComb, MS 39648
601-684-4564
Garrett.smith@neel-schaffer.com
7.03 Interpretations or clarifications considered necessary by Engineer in response to such questions will be issued
by Addenda delivered to all registered plan holders. Questions received less than seven days prior to the date
for opening of Bids may not be answered.
7.04 Only responses set forth in an Addendum will be binding. Oral and other interpretations or clarifications will
be without legal effect. Responses to questions are not part of the Contract Documents unless set forth in an
Addendum that expressly modifies or supplements the Contract Documents.
ARTICLE 8-BID SECURITY
8.01 A Bid must be accompanied by Bid security made payable to Owner in an amount of five (5) percent of
Bidder's maximum Bid price (determined by adding the base bid and all alternates) and in the form of a Bid
bond issued by a surety meeting the requirements of Paragraph 6.01 of the General Conditions. Such Bid
bond will be issued in the form included in the Bidding Documents.
8.02 The Bid security of the apparent Successful Bidder will be retained until Owner awards the contract to such
Bidder, and such Bidder has executed the Contract, furnished the required Contract security, and met the
other conditions of the Notice of Award, whereupon the Bid security will be released. If the Successful Bidder
fails to execute and deliver the Contract and furnish the required Contract security within 15 days after the
Notice of Award, Owner may consider Bidder to be in default, annul the Notice of Award, and the Bid
security of that Bidder will be forfeited, in whole in the case of a penal sum bid bond, and to the extent of
Owner's damages in the case of a damages-form bond. Such forfeiture will be Owner's exclusive remedy if
Bidder defaults.
8.03 The Bid security of other Bidders that Owner believes to have a reasonable chance of receiving the award
may be retained by Owner until the earlier of 7 days after the Effective Date of the Contract or 1 day after
the last effective day of the Bid as outlined in the Bid Form, whereupon Bid security furnished by such
Bidders will be released.
8.04 Bid security of other Bidders that Owner believes do not have a reasonable chance of receiving the award
will be released within 7 days after the Bid opening.
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ARTICLE 9-CONTRACT TIMES
9.01 The number of days within which, or the dates by which, the Work is to be (a) substantially completed and
(b) ready for final payment, and (c) Milestones (if any) are to be achieved, are set forth in the Agreement.
9.02 Provisions for liquidated damages, if any, for failure to timely attain a Milestone, Substantial Completion, or
completion of the Work in readiness for final payment, are set forth in the Agreement.
ARTICLE 10-SUBSTITUTE AND "OR EQUAL" ITEMS
10.01 The Contract for the Work, as awarded, will be on the basis of materials and equipment specified or described
in the Bidding Documents without consideration during the bidding and Contract award process of possible
substitute or "or-equal" items. In cases in which the Contract allows the Contractor to request that Engineer
authorize the use of a substitute or "or-equal" item of material or equipment, application for such acceptance
may not be made to and will not be considered by Engineer until after the Effective Date of the Contract.
10.02 All prices that Bidder sets forth in its Bid will be based on the presumption that the Contractor will furnish
the materials and equipment specified or described in the Bidding Documents, as supplemented by Addenda.
Any assumptions regarding the possibility of post-Bid approvals of "or-equal" or substitution requests are
made at Bidder's sole risk.
ARTICLE 11-SUBCONTRACTORS, SUPPLIERS, AND OTHERS
11.01 A Bidder must be prepared to retain specific Subcontractors and Suppliers for the performance of the Work
if required to do so by the Bidding Documents or in the Specifications. If a prospective Bidder objects to
retaining any such Subcontractor or Supplier and the concern is not relieved by an Addendum, then the
prospective Bidder should refrain from submitting a Bid.
11.02 Subcontractor's proposed for subcontracts for all or any portion of the construction exceeding $50,000 are
required to have a current Certificate of Responsibility Number issued by the Mississippi Board of
Contractors and such subcontractors shall hold Classifications required for those portions of the work that
they will be performing. A listing of all such subcontractors along with their Certificate Number and
Classification(s) shall be provided with the Bidder's proposal.
11.03 If requested by Owner, such list must be accompanied by an experience statement with pertinent information
regarding similar projects and other evidence of qualification for each such Subcontractor or Supplier. If
Owner or Engineer, after due investigation, has reasonable objection to any proposed Subcontractor or
Supplier, Owner may, before the Notice of Award is given, request apparent Successful Bidder to submit an
acceptable substitute, in which case apparent Successful Bidder will submit a substitute, Bidder's Bid price
will be increased (or decreased) by the difference in cost occasioned by such substitution, and Owner may
consider such price adjustment in evaluating Bids and making the Contract award.
11.04 If apparent Successful Bidder declines to make any such substitution, Owner may award the Contract to the
next lowest Bidder that proposes to use acceptable Subcontractors and Suppliers. Declining to make
requested substitutions will constitute grounds for forfeiture of the Bid security of any Bidder. Any
Subcontractor or Supplier, so listed and against which Owner or Engineer makes no written objection prior
to the giving of the Notice of Award will be deemed acceptable to Owner and Engineer subject to subsequent
revocation of such acceptance as provided in Paragraph 7.07 of the General Conditions.
ARTICLE 12-PREPARATION OF BID
12.01 The Bid Form is included with the Bidding Documents.
A. All blanks on the Bid Form must be completed in ink and the Bid Form signed in ink. Erasures or
alterations must be initialed in ink by the person signing the Bid Form. A Bid price must be indicated
for each section, Bid item, alternate, adjustment unit price item, and unit price item listed therein.
12.02 If Bidder has obtained the Bidding Documents as Electronic Documents, then Bidder shall prepare its Bid on
a paper copy of the Bid Form printed from the Electronic Documents version of the Bidding Documents. The
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