| Location: | New Jersey |
|---|---|
| Posted: | Jul 27, 2026 |
| Due: | Aug 6, 2026 |
| Agency: | City of Orange Township |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
| Bid Title: |
Professional Engineering Services - FEMA Public Assistance Hurricane Ida
|
| Category: | Bids and Request for Proposals (RFPs) |
| Status: | Open |
|
| OFFICIAL PROCUREMENT DOCUMENT - FOR DISTRIBUTION | ||
|---|---|---|
| This RFP is issued for professional engineering services only. Construction work will be procured separately if | ||
| authorized by the City. Proposers are responsible for reviewing the official public notice, all attachments, City- | ||
| required forms, and any addenda issued by the City. |
City of Orange Township - RFP No. 2026-FEMA-IDA-ENG_01 - FEMA Hurricane IDA Recovery Projects 1-5
CITY OF ORANGE TOWNSHIP
Essex County, New Jersey
REQUEST FOR PROPOSALS
Professional Engineering Services - FEMA Public Assistance Hurricane Ida
Recovery Projects (Projects 1-5)
RFP No.: 2026-FEMA-IDA-ENG-01
Issue Date: July 23, 2026
Proposal Due Date and Time: August 6, 2026 at 11:00 AM
Proposal forms, instructions to bidders, specifications and other bidding documents can be obtained on
the City website: WWW.ORANGENJ.GOV under the business tab - Bids and Solicitations.
Submission Location: City of Orange Township City Hall, Finance Department - 2nd Floor, 29 North Day
Street, Orange, NJ 07050
OFFICIAL PROCUREMENT DOCUMENT - FOR DISTRIBUTION
This RFP is issued for professional engineering services only. Construction work will be procured separately if
authorized by the City. Proposers are responsible for reviewing the official public notice, all attachments, City-
required forms, and any addenda issued by the City.
City of Orange Township - RFP - Professional Engineering Services
City of Orange Township - RFP No. 2026-FEMA-IDA-ENG_01 - FEMA Hurricane IDA Recovery Projects 1-5
Table of Contents
* 1. Notice to Proposers
* 2. Purpose and Background
* 3. Source Documents and Reference Materials
* 4. Project Summary
* 5. Scope of Professional Engineering Services
* 6. FEMA / Grant Compliance Requirements
* 7. Deliverables
* 8. Proposal Submission Requirements
* 9. Evaluation Criteria
* 10. Fee Proposal Instructions
* 11. Schedule
* 12. Insurance, Legal, and Contract Requirements
* 13. City Reservation of Rights
* Appendix A - Fee Proposal Form
* Appendix B - Abbreviations and Definitions
* Appendix C - Proposal Submission Checklist
* Appendix D - Federal / Grant Contract Provisions Reference
City of Orange Township - RFP - Professional Engineering Services
| Important Scope Control Language | ||
|---|---|---|
| Field inspection reports, contractor/vendor estimates, FEMA reports, and cost summaries are provided as reference materials. | ||
| The selected engineer must independently verify quantities, limits of work, current field conditions, constructability, permitting | ||
| needs, and FEMA scope alignment. Reference material shall not be treated as the City's final engineering determination. |
City of Orange Township - RFP No. 2026-FEMA-IDA-ENG_01 - FEMA Hurricane IDA Recovery Projects 1-5
1. Notice to Proposers
The City of Orange Township is requesting proposals and qualifications from qualified professional engineering firms
licensed to practice in the State of New Jersey to provide engineering services related to FEMA Public Assistance
Hurricane Ida recovery projects. The selected firm shall provide document review, field verification, engineering
design, permitting assistance, bid document preparation, construction-phase support, inspection support, cost
reconciliation, and FEMA closeout documentation support.
This solicitation is intended to procure professional engineering services only. It is not a construction bid.
Construction work, if authorized by the City, shall be separately procured in accordance with applicable City, State,
and Federal procurement requirements.
Proposals shall be submitted to: City of Orange Township, Office of the Purchasing Agent/QPA, City Hall, Finance
Department - 2nd Floor, 29 North Day Street, Orange, NJ 07050. Submit sealed proposals in the number of copies
and manner stated in the official public notice or bid posting.
2. Purpose and Background
The City has FEMA Public Assistance projects associated with Hurricane Ida, FEMA Disaster DR-4614-NJ. The City
seeks engineering support to move the projects from FEMA-approved or FEMA-documented scope into construction-
ready documents while preserving FEMA eligibility, procurement compliance, environmental and historic preservation
compliance, and auditable documentation.
The City expects the selected engineer to act as a professional advisor, not merely to restate existing estimates. The
engineer shall independently review the FEMA Project Worksheets, Damage Description and Dimensions, field
inspection reports, cost estimates, EHP conditions, insurance conditions, current site conditions, utility conflicts,
permitting requirements, and constructability constraints before preparing any design documents, bid specifications,
quantity takeoffs, or recommendations to proceed.
Important Scope Control Language
Field inspection reports, contractor/vendor estimates, FEMA reports, and cost summaries are provided as reference materials.
The selected engineer must independently verify quantities, limits of work, current field conditions, constructability, permitting
needs, and FEMA scope alignment. Reference material shall not be treated as the City's final engineering determination.
3. Source Documents and Reference Materials
The City may provide the following materials to proposers for review. The selected firm shall identify any missing
documents, conflicts, inconsistencies, or documents needed before design or bid preparation.
* FEMA Project Worksheet / Grants Manager project reports for each applicable project.
* FEMA Damage Description and Dimensions (DDD), Scope of Work (SOW), cost estimate references, and
EHP/insurance conditions.
* Field inspection and construction readiness reports prepared in April 2026.
* Available photographs, site inspection reports, prior cost estimates, prior contractor correspondence, and any
available mapping or utility records.
* City standard contract documents, insurance requirements, purchasing forms, legal terms, disclosure forms,
addenda, and federal/state grant clauses issued with or incorporated into the official procurement package.
City of Orange Township - RFP - Professional Engineering Services
| Project | FEMA Reference | Location / Facility | Reference Cost Information | ||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|
| Project 1 - Access Roads to Wells 3 & 4 | Project #742860 / P.W. #2068 / Category C - Roads and Bridges | 280 Brookside Drive, Millburn, NJ 07078; gravel access road, approx. 14-ft width, one lane. | FEMA WTBC/CRC gross cost: $120,108.22. Field report indicates 178 CY total material quantity and states the work can be completed within the FEMA budget. | ||||||||
| Project 2 - Mills Pond | Project #680875 / P.W. #1422 / Category D - Water Control Facilities | South Mountain / Brookside Drive, Millburn, NJ; FEMA report lists 280 Brookside Drive, Millburn, NJ 07041. | FEMA work to be completed: $35,674.10. Field report cost: $38,975.00. | ||||||||
| Project 3 - Orange Reservoir Dam | Project #680876 / P.W. #1266 / Category D - Water Control Facilities | 11 Cherry Lane, West Orange, NJ 07052; dam/spillway/pedestrian bridge/gabion basket area. | FEMA WTBC/CRC gross cost: $60,971.61. | ||||||||
| Project 4 - Campbells Pond Dam | Project #671698 / P.W. #1214 / Category D - Water Control Facilities | 204-228 Brookside Drive, Millburn, NJ 07078. | FEMA WTBC/CRC gross cost: $160,546.08; April 2026 field report also lists net cost to complete of $160,546.08. | ||||||||
| Project 5 - Orange Township Utilities | Project #668978 / P.W. #1887 / Category F - Utilities / Large Project | Multiple locations including Well #3 Electrical Conduits at 26 Brookside Drive, Thomas Boulevard from Dodd/Hayward area, 296 Cleveland Street, and Mechanic Street/South Essex or Scotland Road area. | FEMA CRC gross cost: $3,096,284.67 plus HMP cost of $10,203.10, for total PA amount of $3,106,487.77. Field reports list updated cost references of $49,754.54 for Well #3 conduit, $1,924,874.28 for Thomas Boulevard, $567,435.70 for Cleveland Street, and $1,350,845.84 for Mechanic Street. |
City of Orange Township - RFP No. 2026-FEMA-IDA-ENG_01 - FEMA Hurricane IDA Recovery Projects 1-5
4. Project Summary
The projects included in this RFP are summarized below. The descriptions are intended to orient proposers and do
not replace the FEMA Project Worksheets, approved scopes, field verification, or engineering judgment.
Project FEMA Reference Location / Facility Reference Cost Information
Project 1 - Access Roads to Project #742860 / P.W. #2068 / 280 Brookside Drive, Millburn, NJ 07078; gravel FEMA WTBC/CRC gross cost: $120,108.22.
Wells 3 & 4 Category C - Roads and Bridges access road, approx. 14-ft width, one lane. Field report indicates 178 CY total material
quantity and states the work can be completed
within the FEMA budget.
Project 2 - Mills Pond Project #680875 / P.W. #1422 / South Mountain / Brookside Drive, Millburn, NJ; FEMA work to be completed: $35,674.10. Field
Category D - Water Control FEMA report lists 280 Brookside Drive, Millburn, report cost: $38,975.00.
Facilities NJ 07041.
Project 3 - Orange Reservoir Project #680876 / P.W. #1266 / 11 Cherry Lane, West Orange, NJ 07052; FEMA WTBC/CRC gross cost: $60,971.61.
Dam Category D - Water Control dam/spillway/pedestrian bridge/gabion basket
Facilities area.
Project 4 - Campbells Pond Project #671698 / P.W. #1214 / 204-228 Brookside Drive, Millburn, NJ 07078. FEMA WTBC/CRC gross cost: $160,546.08; April
Dam Category D - Water Control 2026 field report also lists net cost to complete of
Facilities $160,546.08.
Project 5 - Orange Township Project #668978 / P.W. #1887 / Multiple locations including Well #3 Electrical FEMA CRC gross cost: $3,096,284.67 plus HMP
Utilities Category F - Utilities / Large Project Conduits at 26 Brookside Drive, Thomas cost of $10,203.10, for total PA amount of
Boulevard from Dodd/Hayward area, 296 $3,106,487.77. Field reports list updated cost
Cleveland Street, and Mechanic Street/South references of $49,754.54 for Well #3 conduit,
Essex or Scotland Road area. $1,924,874.28 for Thomas Boulevard,
$567,435.70 for Cleveland Street, and
$1,350,845.84 for Mechanic Street.
4.1 Project-Specific Engineering Review Requirements
Project 1 - Access Roads to Wells 3 & 4
Title: Permanent Repair - Access Road to Wells 3 & 4
FEMA Reference: Project #742860 / P.W. #2068 / Category C - Roads and Bridges
Location: 280 Brookside Drive, Millburn, NJ 07078; gravel access road, approx. 14-ft width, one lane.
Damage / FEMA Scope Context: Severe rains and high-velocity floodwaters damaged road surfaces and
embankments at multiple sections along the well access road.
Current Field / Reference Information: April 2026 field inspection noted erosion, rutting, localized depressions,
DGA repair/grading/compaction needs, and a sinkhole above a storm pipe crossing that should be exposed and
inspected.
Reference Cost Information: FEMA WTBC/CRC gross cost: $120,108.22. Field report indicates 178 CY total
material quantity and states the work can be completed within the FEMA budget.
Required Engineering Focus: Verify road repair limits, storm pipe/sinkhole condition, DGA material requirements,
drainage, access/staging, compaction standards, quantity takeoff, and FEMA scope alignment.
Project 2 - Mills Pond
Title: Mills Pond - Spillway / Geotextile Repairs
FEMA Reference: Project #680875 / P.W. #1422 / Category D - Water Control Facilities
Location: South Mountain / Brookside Drive, Millburn, NJ; FEMA report lists 280 Brookside Drive, Millburn, NJ
07041.
Damage / FEMA Scope Context: FEMA final scope identifies removal and replacement of 5,324 SF of geotextile
fabric. The FEMA report notes that the damage item regarding displaced rocks from the spillway should not be
considered per PDMG comment dated 10/26/2022.
City of Orange Township - RFP - Professional Engineering Services
City of Orange Township - RFP No. 2026-FEMA-IDA-ENG_01 - FEMA Hurricane IDA Recovery Projects 1-5
Current Field / Reference Information: April 2026 field inspection noted approximately 125 CY of displaced rock,
damaged geotextile fabric, no completed repair work, and exclusion of drainage paver replacement from the
proposed scope.
Reference Cost Information: FEMA work to be completed: $35,674.10. Field report cost: $38,975.00.
Required Engineering Focus: Reconcile the field report with the FEMA-approved scope, specifically the status of
displaced rock work, and advise whether any FEMA version/amendment or non-FEMA funding separation is required
before bidding.
Project 3 - Orange Reservoir Dam
Title: Orange Reservoir Dam Repairs
FEMA Reference: Project #680876 / P.W. #1266 / Category D - Water Control Facilities
Location: 11 Cherry Lane, West Orange, NJ 07052; dam/spillway/pedestrian bridge/gabion basket area.
Damage / FEMA Scope Context: High-velocity floodwaters damaged gabion baskets, displaced/disconnected a
1.25-inch Schedule 40 PVC conduit, damaged two Hydrel Model 20224 submersible light fixtures, and damaged
rubber spillway joints.
Current Field / Reference Information: No separate April 2026 field report was provided in the latest project upload
for this location. Engineer shall verify current conditions in the field and compare them to the FEMA scope.
Reference Cost Information: FEMA WTBC/CRC gross cost: $60,971.61.
Required Engineering Focus: Verify gabion basket replacement, electrical conduit/light fixture repair requirements,
rubber spillway joint replacement, EHP/permitting conditions, and whether electrical work requires specialty
subconsultant support.
Project 4 - Campbells Pond Dam
Title: Campbells Pond Dam - Scour Repairs
FEMA Reference: Project #671698 / P.W. #1214 / Category D - Water Control Facilities
Location: 204-228 Brookside Drive, Millburn, NJ 07078.
Damage / FEMA Scope Context: FEMA final scope identifies removal and replacement of 81.0185 CY of displaced
basalt rocks from the dam face retention wall, 140 FT long x 150 IN high x 15 IN thick.
Current Field / Reference Information: April 2026 field inspection determined the project remains incomplete and
noted gabion basket damage, dam wall/retaining structure deterioration or displacement, spillway damage, and
logs/trees/brush obstructing flow.
Reference Cost Information: FEMA WTBC/CRC gross cost: $160,546.08; April 2026 field report also lists net cost
to complete of $160,546.08.
Required Engineering Focus: Verify dam safety/permitting needs, repair limits, debris removal eligibility/separation,
staging, vegetation removal, access, spillway impacts, and FEMA scope alignment.
Project 5 - Orange Township Utilities
Title: Orange Township Utilities - Well #3, Thomas Boulevard, Cleveland Street, Mechanic Street
FEMA Reference: Project #668978 / P.W. #1887 / Category F - Utilities / Large Project
City of Orange Township - RFP - Professional Engineering Services
City of Orange Township - RFP No. 2026-FEMA-IDA-ENG_01 - FEMA Hurricane IDA Recovery Projects 1-5
Location: Multiple locations including Well #3 Electrical Conduits at 26 Brookside Drive, Thomas Boulevard from
Dodd/Hayward area, 296 Cleveland Street, and Mechanic Street/South Essex or Scotland Road area.
Damage / FEMA Scope Context: FEMA documentation includes damaged electrical conduits at Well #3 and
multiple water, sewer, storm, base, and asphalt restoration items at Thomas Boulevard, Cleveland Street, and
Mechanic Street.
Current Field / Reference Information: April 2026 field reports identify Well #3 conduit damage; Thomas Boulevard
utility replacement and Dodd Street/NJ Transit frontage work; Cleveland Street water/sanitary/storm replacement;
and Mechanic Street water/sanitary replacement with roadway restoration.
Reference Cost Information: FEMA CRC gross cost: $3,096,284.67 plus HMP cost of $10,203.10, for total PA
amount of $3,106,487.77. Field reports list updated cost references of $49,754.54 for Well #3 conduit, $1,924,874.28
for Thomas Boulevard, $567,435.70 for Cleveland Street, and $1,350,845.84 for Mechanic Street.
Required Engineering Focus: Provide scope/cost reconciliation by damaged inventory, identify discrepancies
between FEMA cost estimates and current field estimates, determine permitting and utility coordination needs,
separate eligible/ineligible/betterment work, and prepare construction-ready bid documents only after City
authorization.
5. Scope of Professional Engineering Services
The selected engineering firm shall provide the services listed below as authorized by the City. The City may issue a
notice to proceed by phase, by project, or by task order.
Task 1 - Project Document Review and Kickoff
* Review FEMA Project Worksheets, DDDs, approved scopes, EHP conditions, insurance conditions, cost
estimates, field inspection reports, and available City records.
* Conduct kickoff meeting with City representatives, including Purchasing/QPA, Administration, OEM,
DPW/Water/Sewer, Engineering, and grant compliance personnel as applicable.
* Prepare a project-by-project scope reconciliation memo identifying FEMA-approved scope, current field
conditions, known discrepancies, missing documentation, and recommended next steps.
Task 2 - Field Verification and Engineering Assessment
* Perform site visits and field measurements sufficient to verify location, limits of disturbance, quantities, access,
staging, drainage, utility conflicts, traffic impacts, and public safety concerns.
* Document current conditions with photographs, notes, and sketches suitable for City records and FEMA support.
* Identify whether current field conditions remain within the approved FEMA scope or may require a scope version,
amendment, improved project review, alternate procedure, or additional State/FEMA coordination.
Task 3 - Regulatory and Permitting Review
* Identify all anticipated Federal, State, County, local, and utility permits/approvals, including NJDEP, soil
erosion/sediment control, flood hazard, wetlands/waterway, dam safety, road opening, traffic control, utility
markout, and railroad/NJ Transit coordination where applicable.
* Prepare or assist with permit applications as authorized by the City.
* Track permit conditions that must be incorporated into construction bid documents.
Task 4 - Design Documents and Technical Specifications
* Prepare design plans, technical specifications, details, quantity takeoffs, and engineer's opinion of probable
construction cost for City review.
City of Orange Township - RFP - Professional Engineering Services
City of Orange Township - RFP No. 2026-FEMA-IDA-ENG_01 - FEMA Hurricane IDA Recovery Projects 1-5
* Use bid items and technical specifications that support FEMA documentation and avoid mixing eligible work with
non-eligible betterments unless the City separately authorizes and tracks such work.
* Identify any recommended hazard mitigation, resilience, or code-required improvements separately from FEMA
in-kind restoration items.
Task 5 - Construction Bid Support
* Assist the City with preparation of construction bid documents, including project-specific technical specifications
and bid quantities.
* Attend any pre-bid meeting, respond to bidder questions, prepare technical addenda, and assist with review of
bids for technical responsiveness.
* Provide recommendation memoranda as requested by the City. The City's Purchasing Agent/QPA and Law
Department shall control procurement form, advertisement, award, and contract language.
Task 6 - Construction Administration and Inspection Support
* Attend pre-construction meeting and periodic progress meetings as authorized.
* Review shop drawings, submittals, material certifications, change order requests, requests for information, pay
estimates, and field issues.
* Provide construction observation/inspection reports sufficient to support quality control and FEMA closeout
documentation.
Task 7 - FEMA Closeout and Grant Documentation Support
* Prepare or assist with project closeout packages, including final quantities, as-built information, photographs, pay
applications, change order documentation, cost reconciliation, force account information if applicable, and
explanation of any scope variances.
* Support City responses to NJOEM/FEMA requests for information.
* Maintain records in a format suitable for audit and FEMA Public Assistance closeout.
6. FEMA / Grant Compliance Requirements
The selected firm shall perform services in a manner that supports compliance with FEMA Public Assistance
requirements, applicable 2 CFR Part 200 procurement and cost principles, and applicable State and local
procurement requirements. The firm shall not advise the City to proceed with work outside the approved FEMA
scope without clearly identifying the issue in writing and recommending the proper City/FEMA coordination path.
* No work shall be designed, bid, or recommended as FEMA-eligible solely because it appears in a field inspection
report or contractor estimate. FEMA-approved scope, DDD, EHP conditions, insurance conditions, and current
conditions must be reconciled first.
* The firm shall identify any potential duplication of benefits, insurance recovery issue, environmental permit issue,
or change in approved scope that may affect reimbursement.
* The firm shall separate in-kind restoration, code-required work, recommended hazard mitigation, maintenance
work, betterments, and owner-requested improvements in estimates and bid documents.
* The firm shall maintain project records sufficient to support the City's procurement record, construction record,
payment support, and FEMA closeout.
* Contracts for professional engineering services shall not be structured as cost-plus-percentage-of-cost or
percentage-of-construction-cost contracts. Fee proposals shall be submitted as lump-sum by phase/project and
hourly rates for authorized additional services.
City of Orange Township - RFP - Professional Engineering Services
| Criteria | Weight | Evaluation Focus | ||||||
|---|---|---|---|---|---|---|---|---|
| FEMA PA / disaster recovery experience | 25% | Experience with FEMA scopes, DDDs, EHP conditions, cost reconciliation, closeout support, and audit-ready documentation. | ||||||
| Technical qualifications and municipal infrastructure experience | 20% | Relevant NJ municipal engineering experience involving water, sewer, stormwater, dams/reservoirs, roadways, utilities, permitting, and construction support. | ||||||
| Understanding of project scope and constructability | 20% | Ability to identify scope conflicts, field constraints, permitting needs, utility conflicts, staging/access issues, and FEMA eligibility concerns. | ||||||
| Project approach, staffing, and schedule | 15% | Clear approach, responsible project manager, qualified team, realistic schedule, and availability to proceed. | ||||||
| NJ procurement/bid support experience | 10% | Experience supporting municipal bidding, technical addenda, bid review, and construction administration. | ||||||
| Fee proposal / cost reasonableness | 10% | Reasonable, transparent, phase-based fee proposal and hourly rates for authorized additional services. |
City of Orange Township - RFP No. 2026-FEMA-IDA-ENG_01 - FEMA Hurricane IDA Recovery Projects 1-5
7. Deliverables
* Kickoff meeting agenda and meeting minutes.
* Project-by-project scope reconciliation memorandum.
* Site verification notes, photographs, and measurement backup.
* Permitting matrix and regulatory approval plan.
* Preliminary and final design plans, details, and technical specifications.
* Engineer's opinion of probable construction cost with quantities and assumptions.
* Construction bid technical documents and responses to technical bidder questions.
* Construction administration logs, inspection reports, submittal reviews, pay estimate reviews, and change order
review memoranda as authorized.
* FEMA closeout support package with final quantities, costs, photographs, and explanation of any approved
scope changes.
8. Proposal Submission Requirements
Each proposal should be clear, direct, and limited to information needed for evaluation. The City may reject
proposals that are incomplete, materially nonresponsive, or fail to include required forms.
1. Cover letter signed by an authorized representative.
2. Firm profile and office location that will perform the work.
3. Proof of New Jersey professional engineering licensure and identification of the responsible engineer of record.
4. Relevant FEMA Public Assistance, municipal infrastructure, water/sewer/stormwater, dam/reservoir, roadway,
permitting, and construction-phase experience.
5. Project team organization chart and resumes for key personnel.
6. Project approach and understanding of FEMA scope control, current field verification, permitting, bid preparation,
and construction support.
7. Similar project references with municipal contact information.
8. Fee proposal using the form in Appendix A.
9. Required City forms, certifications, disclosure forms, Business Registration Certificate, insurance certificates, and
any additional documents required by Purchasing/Law.
9. Evaluation Criteria
Criteria Weight Evaluation Focus
FEMA PA / disaster recovery 25% Experience with FEMA scopes, DDDs, EHP conditions, cost reconciliation,
experience closeout support, and audit-ready documentation.
Technical qualifications and municipal 20% Relevant NJ municipal engineering experience involving water, sewer, stormwater,
infrastructure experience dams/reservoirs, roadways, utilities, permitting, and construction support.
Understanding of project scope and 20% Ability to identify scope conflicts, field constraints, permitting needs, utility conflicts,
constructability staging/access issues, and FEMA eligibility concerns.
Project approach, staffing, and 15% Clear approach, responsible project manager, qualified team, realistic schedule,
schedule and availability to proceed.
NJ procurement/bid support experience 10% Experience supporting municipal bidding, technical addenda, bid review, and
construction administration.
Fee proposal / cost reasonableness 10% Reasonable, transparent, phase-based fee proposal and hourly rates for authorized
additional services.
10. Fee Proposal Instructions
The fee proposal shall be submitted using Appendix A. The City may award by full package, by project, by phase, or
by task order. Firms shall not base fees on a percentage of construction cost. The City may negotiate fair and
City of Orange Township - RFP - Professional Engineering Services
| Milestone | Date / Time | ||||
|---|---|---|---|---|---|
| RFP/RFQ issued | July 23, 2026 | ||||
| Deadline for questions | July 30, 2026 at 4:00 PM | ||||
| Addenda issued, if required | July 31, 2026 | ||||
| Proposals due | August 6, 2026 at 11:00 AM | ||||
| Interviews, if held | Week of August 18, 2026, if held | ||||
| Anticipated award / authorization | September 2026, subject to City review and required authorization | ||||
| Kickoff meeting | Within five (5) business days after Notice to Proceed |
City of Orange Township - RFP No. 2026-FEMA-IDA-ENG_01 - FEMA Hurricane IDA Recovery Projects 1-5
reasonable compensation with the most qualified firm, subject to applicable procurement requirements and governing
body authorization where required.
* Provide lump-sum fees by project and by phase where possible.
* Provide hourly rates for authorized additional services only.
* Identify reimbursable expenses, if any, and whether they are included or excluded.
* Identify assumptions, exclusions, and optional services separately.
* Do not include construction work in the engineering fee proposal.
11. Schedule
Milestone Date / Time
RFP/RFQ issued July 23, 2026
Deadline for questions July 30, 2026 at 4:00 PM
Addenda issued, if required July 31, 2026
Proposals due August 6, 2026 at 11:00 AM
Interviews, if held Week of August 18, 2026, if held
Anticipated award / authorization September 2026, subject to City review and required
authorization
Kickoff meeting Within five (5) business days after Notice to Proceed
12. Insurance, Legal, and Contract Requirements
The selected firm shall comply with all insurance, indemnification, professional liability, standard terms, disclosure
forms, non-collusion requirements, confidentiality requirements, and contract provisions required by the City
Purchasing Agent/QPA and Law Department. At minimum, the selected firm should expect to provide professional
liability/errors and omissions insurance, general liability, automobile liability, workers compensation, and any other
coverage required by the City before contract execution.
The successful proposer shall comply with applicable New Jersey business registration, public contracting, pay-to-
play, affirmative action/equal employment opportunity, ownership disclosure, non-collusion, prevailing wage/public
works registration requirements where applicable, and all other City-required procurement documents.
13. City Reservation of Rights
* The City reserves the right to reject any or all proposals, waive informalities where legally permissible, request
clarification, conduct interviews, negotiate scope and fee, award by project or phase, and cancel or reissue this
solicitation if in the City's best interest.
* The City is not obligated to award a contract solely based on lowest fee.
* The City may require additional documentation before award.
* The City may modify the final scope of services to align with FEMA, NJOEM, legal, budgetary, or operational
requirements.
* This solicitation may be amended only by written addendum issued by the City through the official procurement
process. Oral statements, informal emails, or unofficial communications shall not modify this RFP/RFQ.
Appendix A - Fee Proposal Form
Provide a proposed fee by project and phase. Fees shall be lump-sum where possible. Hourly rates may be provided
for authorized additional services only. Do not price work as a percentage of construction cost.
City of Orange Township - RFP - Professional Engineering Services
| Project | Review/Scoping | Design/Permitting | Bid Support | Construction | FEMA | Total | ||||
|---|---|---|---|---|---|---|---|---|---|---|
| Support | Closeout | |||||||||
| Project 1 - Access Roads to Wells 3 & 4 | $________ | $________ | $________ | $________ | $________ | $________ | ||||
| Project 2 - Mills Pond | $________ | $________ | $________ | $________ | $________ | $________ | ||||
| Project 3 - Orange Reservoir Dam | $________ | $________ | $________ | $________ | $________ | $________ | ||||
| Project 4 - Campbells Pond Dam | $________ | $________ | $________ | $________ | $________ | $________ | ||||
| Project 5 - Orange Township Utilities | $________ | $________ | $________ | $________ | $________ | $________ |
| Title / Classification | Name | Hourly Rate | ||||||
|---|---|---|---|---|---|---|---|---|
| Principal / Project Executive | $ | |||||||
| Project Manager / PE | $ | |||||||
| Civil Engineer | $ | |||||||
| Electrical Engineer | $ | |||||||
| Environmental / Permitting Specialist | $ | |||||||
| Construction Inspector | $ | |||||||
| Administrative / Grant Support | $ |
| Abbreviation | Meaning | ||||
|---|---|---|---|---|---|
| A/E | Architectural / Engineering | ||||
| BRC | Business Registration Certificate | ||||
| CEF | Cost Estimating Format | ||||
| CFR | Code of Federal Regulations | ||||
| CY | Cubic Yard | ||||
| DDD | Damage Description and Dimensions | ||||
| DI | Damage Inventory / Damaged Inventory | ||||
| DGA | Dense Graded Aggregate | ||||
| DHS | Department of Homeland Security | ||||
| DR | Disaster Declaration / Disaster Recovery reference | ||||
| EHP | Environmental and Historic Preservation | ||||
| FEMA | Federal Emergency Management Agency | ||||
| FIRM | Flood Insurance Rate Map | ||||
| FT | Feet / Foot | ||||
| GPS | Global Positioning System | ||||
| HMP | Hazard Mitigation Proposal / Hazard Mitigation Plan scope | ||||
| LF | Linear Feet | ||||
| NEPA | National Environmental Policy Act | ||||
| NJDEP | New Jersey Department of Environmental Protection | ||||
| NJOEM | New Jersey Office of Emergency Management | ||||
| O&M | Obtain and Maintain insurance requirement | ||||
| PA | Public Assistance | ||||
| PDMG | Program Delivery Manager | ||||
| PW / P/W | Project Worksheet | ||||
| QPA | Qualified Purchasing Agent | ||||
| ROW | Right-of-Way | ||||
| RSMeans | Construction cost estimating database | ||||
| SF | Square Feet | ||||
| SFHA | Special Flood Hazard Area | ||||
| SIR | Site Inspection Report | ||||
| SOW | Scope of Work | ||||
| WTBC | Work to Be Completed |
City of Orange Township - RFP No. 2026-FEMA-IDA-ENG_01 - FEMA Hurricane IDA Recovery Projects 1-5
Project Review/Scoping Design/Permitting Bid Support Construction FEMA Total
Support Closeout
P
4
roject 1 - Access Roads to Wells 3 &
$________ $________ $________ $________ $________ $________
Project 2 - Mills Pond $________ $________ $________ $________ $________ $________
Project 3 - Orange Reservoir Dam $________ $________ $________ $________ $________ $________
Project 4 - Campbells Pond Dam $________ $________ $________ $________ $________ $________
Project 5 - Orange Township Utilities $________ $________ $________ $________ $________ $________
Hourly Rate Schedule for Authorized Additional Services:
Title / Classification Name Hourly Rate
Principal / Project Executive $
Project Manager / PE $
Civil Engineer $
Electrical Engineer $
Environmental / Permitting Specialist $
Construction Inspector $
Administrative / Grant Support $
Appendix B - Abbreviations and Definitions
Abbreviation Meaning
A/E Architectural / Engineering
BRC Business Registration Certificate
CEF Cost Estimating Format
CFR Code of Federal Regulations
CY Cubic Yard
DDD Damage Description and Dimensions
DI Damage Inventory / Damaged Inventory
DGA Dense Graded Aggregate
DHS Department of Homeland Security
DR Disaster Declaration / Disaster Recovery reference
EHP Environmental and Historic Preservation
FEMA Federal Emergency Management Agency
FIRM Flood Insurance Rate Map
FT Feet / Foot
GPS Global Positioning System
HMP Hazard Mitigation Proposal / Hazard Mitigation Plan scope
LF Linear Feet
NEPA National Environmental Policy Act
NJDEP New Jersey Department of Environmental Protection
NJOEM New Jersey Office of Emergency Management
O&M Obtain and Maintain insurance requirement
PA Public Assistance
PDMG Program Delivery Manager
PW / P/W Project Worksheet
QPA Qualified Purchasing Agent
ROW Right-of-Way
RSMeans Construction cost estimating database
SF Square Feet
SFHA Special Flood Hazard Area
SIR Site Inspection Report
SOW Scope of Work
WTBC Work to Be Completed
City of Orange Township - RFP - Professional Engineering Services

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