ASR Phase IV: Well 17 Dual Pump & Piping HU 2026-73

CONTRACT AND SPECIFICATIONS
ASR PHASE IV: WELL 17 DUAL PUMP AND PIPING
CITY OF HASTINGS
Contract No. HU 2026-73
Sealed Proposals Will Be Opened Promptly At
4:00 PM, Wednesday, August 26, 2026
Bid Submitted By: ________________________________________________

Table of Contents
CONTRACT AND SPECIFICATIONS
FOR
ASR PHASE IV: WELL 17 DUAL PUMP AND PIPING
FOR
CITY OF HASTINGS
HASTINGS, NEBRASKA
Contract No. HU 2026-73
I. BIDDING DOCUMENTS
Advertisement for Bids .....................................................................1
Instructions to Bidders ......................................................................2
Contact Sheet... .................................................................................3
Submittal Instructions .......................................................................4
Mailing Instructions ..........................................................................5
II. CONTRACT FORMS
Proposal.............................................................................................6-8
Formal Contract Agreement .............................................................9-10
Insurance ..........................................................................................11
Maintenance Bond ............................................................................12-13
Affidavit ............................................................................................14
III. TECHNICAL SPECIFICATIONS
Section 1 - General Conditions .........................................................1-27
Section 2 - Special Provisions ..........................................................1-6
Section 3 - General Description & Well Maintenance Work ...........1-1
Section 4 - Watermain and Accessories ...........................................1-21
Section 5 - Submersible Pump .........................................................1-8
Section 6 - Well Discharge Piping & Meters ...................................1-5

PROFESSIONAL SEALS
ASR Phase IV: Well 17 Dual Pump and Piping
Contract No. HU 2026-73
Professional Engineer Seal (front)
Professional Engineer - Div. Civil
Specification Sect. 1-6

ADVERTISEMENT FOR BIDS
The City of Hastings, Nebraska, will receive bids for the: Contract No. HU 2026-73 ASR Phase IV:
Well 17 Dual Pump and Piping, Hastings NE. until 4:00 p.m. at the City of Hastings, 1228 N Denver
Ave., Hastings, Nebraska, on Wednesday, August 26, 2026, at which time and place all bids will be
publicly opened and read aloud. Brief description of project: Water Well Work - remove existing
vertical turbine and discharge piping and replace with dual pump installation and piping. If you
plan on bidding and are not already on our approved bidders list for this project, you are REQUIRED to
fill out the Plan Holders Submittal Form that is located on the City website:
https://www.cityofhastings.org/bids/ .
The Contract Documents, including plans and specifications, are on file at the City of Hastings,
1228 N Denver Avenue, Hastings, Nebraska 68901. Copies of the plans and specifications in electronic
(PDF) format may be obtained by visiting the City of Hastings Website: www.cityofhastings.org/bids. A
paper copy is available for $75.00, plus sales tax ($5.25), plus shipping.
Each bid shall be accompanied by a certified check, drawn on a solvent bank in the State of
Nebraska, or a bid bond in an amount of not less than five percent (5%) of the total bid of all contract
construction costs, made payable to the City Treasurer of the City of Hastings, Nebraska, as security that
the bidder to whom the contract may be awarded will enter into a contract to build all the improvements
in accordance with this notice and give bond in the sum hereinafter provided for the construction of
improvements.
No bid shall be withdrawn after opening of bids without the consent of the City of Hastings,
Nebraska, for a period of sixty (60) days after scheduled time of closing bids.
Time is of the essence in this contract. In evaluating bid(s) received, the City will consider the
timelines of completion of prior construction contracts, existing workload of bidders and available
manpower that bidder commits to the project.
The successful bidder will be required to furnish a 1-Year Maintenance Bond in the sum of the
full amount of the Contract within ten (10) days of the date of award. No additional time will be allowed
the Contractor for providing the Maintenance Bond.
DATED AT HASTINGS, NEBRASKA, this 27th day of July 2026.
______________________________
Tyler Ficken, City Clerk
For City Clerk: Publish and Attach two (2) Proofs of Publication
July 30, 2026
August 6, 2026
1

INSTRUCTIONS TO BIDDERS
All proposal information, including any unit price fill in sheets or other required information,
shall be submitted on the proposal forms hereto attached. Copies of addenda, if any, shall be
signed and attached. City of Hastings does NOT accept faxed or emailed bid returns.
Bidders shall inform themselves of all relevant matters, and, if awarded the contract, shall not be
allowed any extra compensation by reason of any matter or thing concerning which such Bidder
might not have fully informed themselves, prior to the bidding.
The Bidder bidding on the Specifications herein, who has exceptions to those called for in the
Specifications, must so state in the space provided below and/or attach a letter explaining in
detail the exceptions taken to those required in the Specifications. This letter of explanation shall
become a part of the bid and shall be attached hereto. Failure by the Bidder to outline his
exceptions will require the successful Bidder to comply with these Specifications.
EXCEPTIONS TO SPECIFICATIONS:
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
The Purchaser will not assume obligations resulting from losses or damages until acceptance of
the equipment.
Checks of unsuccessful Bidders will be returned when their bids have been rejected and they will
not be retained in excess of sixty (60) days from the date bids are opened. The check of the
successful Bidder will be retained until the contract is awarded. Should the successful Bidder
fail to perform as the Proposal and Specifications indicate, the City may use the check as
liquidated damages within fifteen (15) days after written notice is given to the party who
submitted the successful bid.
If any person contemplating submitting a bid for this contract is in doubt as to the true meaning
of any part of the Specifications or other proposed contract documents, he may submit to
Purchaser a written request for an interpretation thereof. The person submitting the request will
be responsible for its prompt delivery. Any interpretation of the proposed documents will be
made only by addendum duly issued or delivered to each person receiving a set of such
documents. The Purchaser will not be responsible for any other explanation or interpretation of
the proposed documents.
All addendums must be signed and attached to bid documents.
2

QUESTIONS & INQUIRIES
PLEASE CONTACT ANY OF THE FOLLOWING:
Technical Questions
Keith Miller
Engineer
Ph# 402-462-3549
Email: bidquestions@cityofhastings.org
General Questions or Requests
Renae Griess
Engineering Admin Assistant
Ph# 402-462-3665
Email: bidquestions@cityofhastings.org
3

SUBMITTAL INSTRUCTIONS
Your bid must be returned by means of hand delivery, USPS, FedEx, UPS, or other carrier. City
of Hastings DOES NOT ACCEPT bids that are faxed or emailed.
ALL the following documents are REQUIRED TO BE SUBMITTED in your bid packet:
1. Cover sheet with your company's name filled in
2. ALL addendums received - must be acknowledged and signed
3. Bid Bond
4. If "exceptions" are taken, include Instructions to Bidders
5. Proposal Page(s)
Failure to return required bid documents as instructed could subject your bid proposal to be
rejected.
4

IMPORTANT MAILING (OR HAND DELIVERY) INSTRUCTIONS
Please address your return envelope as shown in the example below. All bids must be sealed in a
properly marked envelope.
To hand deliver, please drop off between the hours of 8:00am - 5:00pm Monday-Friday.
Your Return Address
City of Hastings
Attn: Renae Griess
1228 N Denver Avenue
Hastings, NE 68901
This Information MUST BE typed or written in the lower left hand corner of return envelope
OR SIMPLY CUT OUT AND TAPE ON YOUR RETURN ENVELOPE

BID DOCUMENTS ENCLOSED
ATTN: Renae Griess, Administrative Assistant
Contract No: HU 2026-73
ASR Phase IV: Well 17 Dual Pump & Piping
Bid Opens: Wednesday, August 26, 2026 @ 4:00 PM
If returning Fed-X or similar carrier, please enclose the bid in an "inner" envelope which is
sealed. Please make sure BOTH envelopes are properly marked on the OUTSIDE OF
THE ENVELOPE as shown in the example above.
One bid per envelope. Bid submittal via email is not allowed. Bids must be checked in to the
City of Hastings prior to 4:00pm deadline.
5

FORMAL PROPOSAL FOR
ASR PHASE IV: WELL 17 DUAL PUMP AND PIPING
CITY OF HASTINGS
CONTRACT NO. HU 2026-73
TO: City of Hastings BID OPENS: August 26, 2026 @ 4:00 PM
1228 N Denver Avenue
SEALED BIDS MUST BE RECEIVED NO LATER
Hastings NE 68901
THAN 4:00 PM SAME DAY. BIDS RECEIVED AFTER
THAT TIME WILL NOT BE ACCEPTED.
We, the undersigned, being familiar with all parts of these documents, being Notice to Bidders, Bid Proposal
Price Sheets, Contract Document Forms, Plans and Specifications, Affidavit, Material List, and all other parts
of this document, do herein submit our proposal to furnish, install, and perform all tasks required to complete
said project area(s) for the total costs; including all necessary state and local sales taxes, and any other
required taxes.
Any modifications of bid proposal will be considered non-conformance of the bid.
All exceptions to the proposal shall be noted as an exception of the bid.
Activity Schedule
Bid Opening date August 26, 2026
Contract award date NLT Sept. 14, 2026
Pre-Construction Meeting followed by notice to proceed TBD
Completion date December 31, 2026
Liquidated Damages $100 per day
Item Description Quantity Unit Unit Price Total Price
1 MOBILIZATION 1 LS $ $
REMOVE VERTICAL TURBINE
2 1 LS $ $
PUMP
3 REMOVE EXISTING PIPING 1 LS $ $
4 DOWN WELL VIDEO LOG 1 LS $ $
5 SURGE BLOCK AND BAIL 1 LS $ $
INSTALL NEW WELLHOUSE
6 1 LS $ $
PIPING, FITTINGS, VALVES
7 MAG METER 2 Ea. $ $
8 450 GPM PUMP w/ WIRE 2 Ea. $ $
9 50 HP SUBMERSIBLE MOTOR 2 Ea. $ $
10 DISCHARGE HEAD 1 Ea. $ $
11 6" WELL COLUMN 280 FT $ $
12 6" FOOT VALVE 2 Ea. $ $
6
PROPOSAL HU2026-73

FORMAL PROPOSAL FOR
ASR PHASE IV: WELL 17 DUAL PUMP AND PIPING
CITY OF HASTINGS
CONTRACT NO. HU 2026-73
Item Description Quantity Unit Unit Price Total Price
13 1" THREADED DROP PIPE 140 FT $ $
14 5" CONCRETE 200 SF $ $
15 FLOOR DRAIN 1 LS $ $
16 6" DIP 68 LF $ $
17 6" x 6" MJ TEE 2 EA $ $
18 6" MJ PLUG 2 EA $ $
19 10" x 6" REDUCER 2 EA $ $
20 10" FOSTER ADAPTOR 2 EA $ $
21 THRUST BLOCK 4 EA $ $
Total Price (in words): $
For purposes of sales/use tax, this project falls under Nebraska Sales and Use Tax Regulation 1-017 for Contractors.
By definition, a contractor is "any person who repairs property annexed to, or who annexes property to, real estate,
including leased property, by attaching building materials to the annexed property or improvement being built or
repaired, or who arranges for annexation of property." Please refer to www.revenue.nebraska.gov/salestax.html for
additional information.
For calculating this proposal:
* All contractors are to include sales/use tax on materials in the bidder's prices if applicable.
* Option 1 contractors must separately state materials, sales tax, labor, and other charges on all
invoices for the project. Any invoices submitted that do not include this required breakdown of the
charges will not be accepted for payment. (This requirement does not apply to Option 2 or 3
contractors.)
* The sales/use tax rate on building materials is 7.0% for projects within Hastings' city limits and 5.5% for
projects outside of city limits.
* Contractor labor charges for this proposal are not subject to sales/use tax per the Nebraska Department of
Revenue Notice to Contractors effective October 1, 2007.
* In submitting this bid, the bidder certifies that he will comply with all applicable laws, ordinances, and codes
of the City of Hastings and the Sate of Nebraska.
* The Project is located INSIDE OF CITY LIMITS (7%)
7
PROPOSAL HU2026-73