Pool Chemicals

Location:	North Carolina
Posted:	Jan 8, 2026
Due:	Jan 20, 2026
Agency:	City of Winston-Salem
Type of Government:	State & Local
Category:	68 - Chemicals and Chemical Products
Solicitation No:	FB26129
Publication URL:	To access bid details, please log in.

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Pool Chemicals

Forsyth County Parks and Recreation Department requests pricing for furnishing all labor, materials, and

equipment necessary to supply and deliver pool chemicals for the Tanglewood Park Aquatic Center.

Bids will be received by the City/County Purchasing Dept. on January 20th, 2026, at 10:00 a.m. The

County reserves the right to reject any or all proposals. Instructions for submitting bids may be obtained

during regular office hours. Late responses will not be considered.

INSTRUCTIONS TO BIDDERS

This entire set of documents constitutes the bid. The Bidder must return the bid with all information

necessary to properly analyze the Bidder's response. Bidder’s notes, exceptions, and comments may be

rendered on an attachment, provided the same format of this bid text is followed.

SUBMISSION OF BIDS

All bids that are submitted in accordance with this bid request and which meet the requirements in this bid

will be considered to be responsive bids. Notwithstanding anything to the contrary herein, any and all

bids may be rejected, and the County may negotiate with any or all bidders. The County will ordinarily

award the contract to the lowest responsive, responsible bidder, but reserves the right to consider other

factors.

Responses to this bid must be returned with the following:

• Bid for Pool Chemicals,

• Bid Authorization and Signature Page,

• Non-Collusion Affidavit,

• Vendor’s current W9, and

• Certificate of Insurance.

IF 26129

Questions related to this bid should be sent per email to TaWanna A. Gates tawannag@cityofws.org

and cc: Lou Forrisi at forrislp@forsyth.cc. Written responses to inquiries received as well as any

amendments to this bid will be made available per email or addendum. Any oral responses made by any

representative of the County may not be relied upon.

The County will not be obligated for the expenses of any provider arising out of preparation and/or

submittal of responses to this bid. Any and all submissions to this bid request is to be prepared at the cost

and expense of the bidders, with the understanding that there may be no claims whatsoever for the

reimbursement of any costs, damages, or expenses relating to this procurement from the County or any

other party for any reason (including the cancellation of this bid).

Bidders should not contact any other County employee or Forsyth County elected official regarding this

Request for Bid prior to the bid opening. Any such outside contact may result in disqualification from the

request for bid process.

Bids should be prepared simply and economically. All data, materials, and documentation shall be

available in a clear, concise form. The County reserves the right to reproduce bids for internal use in the

evaluation process.

All bids should be complete and carefully worded and must convey all of the information requested. If

errors or exceptions are found in the bid, or if the submission fails to conform to the requirements of the

bid request, the County will be the sole judge as to whether that variance is significant enough to reject

the bid.

It is the policy of the County of Forsyth that an employee, officer, or agent of the County may not

participate in any manner in the bidding, awarding, or administering of contracts or agreements in which

they, or a member of their immediate family, their business partner, or any organization in which they

serve as an officer, director, trustee, or employee, have a financial interest.

County Rights and Options

The County, at its sole discretion, reserves the following rights:

• To supplement, amend, substitute, or otherwise modify this bid at any time.

• To cancel this bid with or without the substitution of another bid request

• To take any action affecting this bid, this bid process, or the services subject to this bid that would

be in the best interests of the County.

• To issue additional requests for information or clarification from Bidders or to allow corrections

of errors or omissions.

• To require one or more Service Providers to supplement, clarify or provide additional information

for the County to evaluate the responses submitted.

• To negotiate an agreement with a Service Provider based on the information provided in response

to this bid.

IF 26129

Public Records

Any material submitted in response to this request for bid will become “public record” once the Bidder’s

document(s) is opened and the Bidder is determined to be a participant in the solicitation process and

shall be subject to public disclosure consistent with Chapter 132, North Carolina Statutes. Bidders must

claim any applicable exemptions to disclosure provided by law in their response to this bid. Bidders must

identify materials to be protected and must state the reasons why such exclusion from public disclosure is

necessary and legal. The County reserves the right to make all final determination(s) of the applicability

of North Carolina General Statutes § 132-1.2, Confidential Information.

Trade Secrets/Confidentiality

Bidders must claim any material which qualifies as "trade secret" information under N.C.G.S. 66- 152(3)

in their response to this bid and must state the reasons why such exclusion from public disclosure is

necessary and legal. Do not attempt to designate your entire bid as a trade secret and do not attempt

to designate pricing information as a trade secret. Doing so may result in your proposal being

disqualified.

Familiarity with Laws and Ordinances

The submission of a bid requested herein shall be considered as a representation that the Bidder is

familiar with all federal, state, and local laws, ordinances, rules and regulations which affect those

engaged or employed in the provision of such items, or equipment used in the provision of such items, or

which in any way affects the conduct of the provision of such items; and no plea of misunderstanding will

be considered on account of ignorance thereof. If the Bidder discovers any provisions in the bid

documents that are contrary to or inconsistent with any law, ordinance, or regulation, it shall be reported

to the County in writing without delay.

E-Verify Compliance

Per N.C.G.S. 143-133.3, CONTRACTOR shall comply with the requirements of Article 2 of Chapter 64

of the North Carolina General Statutes. Further, if the CONTRACTOR utilizes a subcontractor, the

CONTRACTOR shall require the subcontractor to comply with the requirements of Article 2 of Chapter

64 of the North Carolina General Statutes.

Specifications

All work/items to be in accordance with local, state, and federal building code requirements. The

Specifications herein are intended to describe the complete expectations including all materials,

processes, equipment, etc.

Performance of Work(If it applies)

The Vendor shall be responsible for any damages caused by their staff to property of the County. The

vendor shall make good in an approved manner at the vendor’s expense any such loss, damage, or injury.

The vendor shall also assume all responsibility to maintain all existing protection, provide, and maintain

all such additional protection as required by the governing laws, regulations, ordinances, and safety of

personnel and visitors.

IF 26129

Evaluation Criteria

Below is a description of the evaluation criteria that will be used to evaluate the bids. To be deemed

responsive, it is important for the vendor’s bid to contain appropriate detail to demonstrate satisfaction of

each criterion and compliance with the performance provisions outlined in this bid. The bid submission

will be the primary source of information used in the evaluation process. Bids must contain information

specifically related to the bid request. Failure of any firm to submit information requested may result in

the elimination of the proposal from further evaluation.

1. Following the deadline for submittal of bids, the County of Forsyth will analyze and rank all

vendors based on their response to the information requested.

2. The County reserves the right to finalize a Contract based on all factors involved in the bids

received.

3. The County will evaluate the bids received. The evaluation will be based on at least the

following criteria; however, not necessarily in the order provided or with equal weight given

to each criterion.

i. Compliance with bid requirements.

ii. Cost of the specified items or services; and

iii. Other criteria as set forth below:

•

The ability of the Vendor to provide the highest quality service while

staying within the County’s budget.

•

The capacity of the Vendor to perform the contract or provide the service

promptly or within the time specified, without delay or interference.

•

The Vendor’s ability to deliver results, gauge results and report.

•

The character, integrity, reputation, experience and efficiency of the

Vendor including but not limited to their past performance record with the

County or with those given as references.

Evaluation Process

Bids will be evaluated for quality, completeness, and price value to the County of Forsyth. Selection shall

be made from all offers deemed to be fully qualified and best suited among those submitting bids based

on the evaluation of factors included in the request, including price. Price shall be considered but need

not be the sole determining factor.

Confidentiality of Personally Identifiable Information

The Contractor assures that information and data obtained as to personal facts and circumstances related

to County employees, citizens, vendors or other will be held confidential, during and following the term

of this contract. Contractors and their employees working on County properties may be required to sign

confidentiality statements.

GENERAL REQUIREMENTS:

A. All Bids must be submitted on the attached Forms unless otherwise noted.

B. Basis of Award: Bid will be awarded to the vendor with the lowest net cost to the County who

meets or exceeds all specifications. The County reserves the right to reject any and all bids.

C. The individual unit price supersedes in event of an error calculating the total price.

D. All bids must be firm and not subject to increase.

E. No special inducements will be considered that are not a part of the original bidding document.

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F. Forsyth County reserves the right to hold bids open for a period of sixty (60) days after receipt of

bids before making an award.

G. Default and Termination: Contractor may be found in default of contract if services are not

performed to the degree of quality and frequency so stated herein. The County may then

terminate the contract and award to the next lowest bidder.

H. Invoicing instructions: As directed if awarded the contract.

I. Taxes:

a. Federal: Forsyth County is exempt from Federal Excise Taxes. The County will issue

Federal Excise Exemption Certificates or Bureau of Internal Revenue Tax Exception

Number only upon request of the contractor. Issuance of the certificate does not mean

that the contractor is entitled to a tax refund. All requests for refunds are to be handled by

the contractor. The County will not guarantee any Federal Tax refunds to the contractor.

b. State: Applicable North Carolina Sales and Use Taxes are NOT to be shown on bids but

are to be added to invoices as a separate item.

J. Pursuant to N.C.G.S. Chapter 55 Article 15 entitled Foreign Corporations, the successful bidder

must have on file with the Secretary of State of the State of North Carolina a Certificate of

Authority to transact business in this state.

Insurance Requirements

Contractor agrees to save and hold harmless and to indemnify the County of Forsyth against any and all

liability, losses, claims or costs of whatever kind of nature for any occurrence or accident in connection

with or in the performance of any work or service pursuant to awarded bid, whether to property or to

persons. Bidding firm shall furnish certificate of coverage from an insurance carrier. The Bidding firm

shall maintain, at his/her sole expense, the following minimum insurance coverage:

1) Commercial General Liability Insurance. The Bidding firm shall maintain occurrence

version commercial general liability insurance or equivalent form with a limit not less than

$1,000,000 each occurrence. If such insurance contains a general aggregate limit, it shall

apply separately to this agreement or be no less than two times the occurrence limit. Such

insurance coverage shall:

i) Include the County, its officials, officers, and employees as additional insured

with respect to performance of the Services. The coverage shall contain no special

limitations on the scope of protection afforded to the above listed insureds.

ii) Be Primary with respect to any insurance or self-insured retention programs

covering the County, its officials, officers, and employees.

2) Business Automobile Liability Insurance. The Bidding firm shall maintain business

automobile liability insurance or equivalent form with a limit of not less than $1,000.000

each accident. Such insurance shall include coverage for owned, hired and non-owned

automobiles.

i) Workers’ Compensation and Employers’ Liability Insurance. The Bidding

Firm shall maintain workers’ compensation insurance with North Carolina

statutory limits and employers’ liability insurance with limits of not less than

$500,000 each accident.

IF 26129

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Number:	FB26129
Bid Title:	Pool Chemicals
Category:	Formal Bids
Status:	Open

Pool Chemicals

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See also