Town of Needham
Department of Public Works
Public Services Administration Building, 500 Dedham Avenue
Needham, Massachusetts 02492
Telephone (781) 455-7550
ACKNOWLEDGEMENT OF RECEIPT
Release Date
January 8, 2026
Bid Title
Purchase of Gate Valve Turning Machine
26DPW206G
Number of
Documents
Pre-Bid Meeting
26DPW206G
The Bid Package consists of 2 PDF documents. Returning this form
confirms receipt of all the documents.
NA
Questions Due
January 21, 2026 at 12:00PM
January 29, 2026 at 1:30PM to the Administration Office of the
Bids are Due
Department of Public Works located at the Public Services
Administration Building, 500 Dedham Ave., Needham, MA, 02492
Please provide the requested information below as acknowledgment that you have received
our bid package noted above. It is recommended that interested bidders complete this
acknowledgment and return via email to dpwbids@needhamma.gov. Only by doing
this, will the Town be able to provide notification of any addenda or answered questions
relating to this bid. Only those companies or individuals shown on the Distribution
Register will receive addenda to this bid. By completing and returning this
acknowledgement will ensure you are recorded on the Distribution Register.
Proposals from companies or individuals not acknowledging the addenda may be rejected
as not responsive.
Name of Company or
Individual
Name / Title of
Contact
Address
City/Town, State, Zip
Code
Telephone Number
Fax Number
Email Address
Signature
Date
Addenda will be posted to the Town’s website. Please check the website for addenda before
submitting your bid to the Town. Bidders who access the bid package from the Town’s
website are responsible for checking the website periodically for any addenda that may be
issued by the Town.
26DPW206G
1
Purchase of Gate Valve Turning Machine
26DPW206G
Release Date January 8, 2026
Pre-Bid
Conference
NA
Deadline for January 21, 2026, at 12:00PM to
Questions
dwpbids@needhamma.gov
Bids Due
January 29, 2026 at 1:30PM at the Administration Office
of the Public Works Department, 500 Dedham Ave.,
Needham, MA 02492
26DPW206G
2
(Advertised in the Hometown Weekly issue of Thursday, January 8, 2026)
(Advertised on the MNPA’s website, Thursday, January 8, 2026)
(Published in Good and Services issue of Monday, January 5, 2026 )
(Advertised in CommBuys on Thursday, January 8, 2026)
LEGAL NOTICE
Town of Needham
Invitation for Bid (IFB)
Bid # 26DPW206G
Purchase of Gate Valve Turning Machine
The Town of Needham is accepting sealed bids for a Purchase of Gate Valve Turning Machine. Copies
of the Invitation for Bid (IFB) package will be available beginning January 8, 2026 at the Administration
Office of the Public Works Department, 500 Dedham Ave., Needham, MA 02492 during normal business
hours, or from the Town’s web site www.needhamma.gov/bids.aspx and will be available until submission
deadline.
Sealed bids must be submitted no later than January 29, 2026, at 1:30PM to the Administration Office
of the Public Works Department, Town of Needham, 500 Dedham Ave., Needham, MA 02492. LATE BIDS
WILL NOT BE CONSIDERED. Bids will be publicly opened after submission deadline. The Town reserves the
right to reject any and all bids as determined to be in the best interests of the Town and to waive minor
informalities.
Kathleen King
Town Manager
January 8, 2026
26DPW206G
3
IFB
Purchase of Gate Valve Turning Machine
Index
Description
Acknowledgement of Receipt
Title Page
Legal Notice
Index
Procurement in Brief
PART 1 – GENERAL CONDITIONS AND REQUIREMENTS
1. About Needham
2. Intent
3. Quantities
4. General Contract Terms
5. Questions
6. Information about Changes to the Bid (Addenda)
7. Bid Deposits and Bonds
8. Minimum Wage Rates (Prevailing Wages)
9. Payment and Discount Terms, Adjustments for Incomplete or Unacceptable
Work
10. Bid Modifications or Withdrawals
11. Premature Opening of a Bid
12. Unexpected Closure or Delays
13. Late Submissions
14. Rejection of Bids
15. Taxes
16. Public Records
17. Conflict of Interest
18. Other Notices
19. Pre-Bid Conference
20. Tie Breaker Rule
21. Contract Award
22. Submission Requirements
PART 2 – SCOPE OF SERVICES / PRODUCT SPECIFICATIONS
PART 3 – CHECKLIST AND REQUIRED FORMS FOR SUBMISSION
1. Checklist
2. Bidder Information Response
3. Certificate of Good Faith
4. Certificate of Compliance with Massachusetts Tax Laws
5. Certificate of Authority
6. Professional Reference Form
7. Non-Submittal Response Form
8. Bid Price Form
Appendices
• Specimen Agreement
Page
1
2
3
4
5
6
14
17
Separate
Document
26DPW206G
4
IFB
Purchase of Gate Valve Turning Machine
Procurement in Brief
Primary Procurement Contact
Contract Manager
Katie Bamber, Administrative Analyst
781-455-7550 x72229
Michael Retzky: Superintendent
Water, Sewer & Drain Division
Bid Package Available
January 8, 2026 - Information and details of bidding
requirements may be obtained at the Administration
Office DPW, PSAB, 500 Dedham Ave., Needham, MA
02492, or online at the Town’s web site
http://www.needhamma.gov/bids.aspx
Pre-Bid Meeting
Bid Deposit
Deadline for Written Questions
Addenda
When and where bids are due
Where bids will be opened
Number of Required Paper Copies
Contract Award
NA
Not Required.
January 21, 2026 at 12:00PM
By Mail: DPW - 500 Dedham Ave., Needham,
MA 02492
By Email: dpwbids@needhamma.gov
Questions are to be clearly labeled as:
QUESTIONS - Purchase of Gate Valve Turning
Machine, 26DPW206G
If any changes are made to this bid, an addendum
will be issued. Addenda will be posted on the Town’s
webpage and emailed to all bidders on record as
having received the bid package.
1:30PM January 29, 2026, Administration Office
DPW, PSAB, 500 Dedham Ave., Needham, MA
02492.
LATE BIDS WILL NOT BE CONSIDERED
Charles River Room, PSAB, 500 Dedham Ave.,
Needham, MA, 02492, after submission deadline
1 copy
Anticipated January 2026
Approval of Town Manager and Town Counsel is
REQUIRED
Contract Length
This agreement will start upon execution and
expire December 31, 2026.
26DPW206G
5
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
