Request for Proposal - Durant Police Department Fleet Vehicle Leasing and Fleet Management Program

Location:	Oklahoma
Posted:	Mar 24, 2026
Due:	Apr 17, 2026
Agency:	Durant city
Type of Government:	State & Local
Category:	23 - Ground Effect Vehicles, Motor Vehicles, Trailers, and Cycles 58 - Communications, Detection and Coherent Radiation Equipment R - Professional, Administrative and Management Support Services W - Lease or Rental of Equipment
Publication URL:	To access bid details, please log in.

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CITY OF DURANT, OKLAHOMA

REQUEST FOR PROPOSAL

Durant Police Department Fleet Vehicle Leasing and Fleet Management Program

Proposal Due Date: April 17, 2026 at 10:00 a.m.

Project Location:

City of Durant

300 West Evergreen Street

Durant, Oklahoma 74701

Submit Sealed Proposals To:

Durant City Hall

300 West Evergreen Street, Room 100

Durant, OK 74701

Attention: Cynthia Price, City Clerk

REQUEST FOR PROPOSAL

The City of Durant (City) is soliciting SEALED PROPOSALS for the Durant Police

Department Fleet Vehicle Leasing and Fleet Management Program.

Request for Proposal packets for the Durant Police Department Fleet Vehicle Leasing and Fleet

Management Program are available in the City Clerk’s Office, Room #100 at Durant City Hall,

300 Evergreen Street, Durant, OK 74701 or online at www.durant.org.

The Request for Proposal packet establishes the minimum requirements for Durant Police

Department Fleet Vehicle Leasing and Fleet Management services expected by the City of

Durant.

PLEASE NOTE: Any preceding specifications for Durant Police Department Fleet Vehicle

Leasing and Fleet Management from years past are null and void and do not apply to this

requested service. Respondents should carefully read all sections of these specifications.

SEALED PROPOSALS must be received no later than:

April 17, 2026 at 10:00 A.M., C.S.T.

At that time, sealed proposals will be opened in the City Council Chambers of Durant City

Hall, 300 West Evergreen Street, Durant, Oklahoma.

SEALED proposals must be placed in a sealed envelope with the outside clearly marked:

Durant Police Department Fleet Vehicle Leasing and Fleet Management Program

Faxed proposals, incomplete proposals, or proposals received after the deadline will not be

considered for award.

SEALED PROPOSALS may be hand delivered, mailed, or delivered by parcel service to:

City of Durant – City Clerk’s Office

RFP – Durant Police Department Fleet Vehicle Leasing and Fleet Management Program

300 W. Evergreen Street, Room #100

Durant, OK 74701

The City of Durant reserves the right to reject any and all proposals and to waive any informality

in the selection process.

NOTICE TO RESPONDENTS

Responses to this Request for Proposal will be received by the City Clerk in Room #100 of City

Hall, City of Durant, 300 W. Evergreen Street, Durant, OK 74701 until:

10:00 A.M. C.S.T. April 17, 2026

For:

Durant Police Department Fleet Vehicle Leasing and Fleet Management Program

At which time the responses will be opened, taken under advisement, and evaluated.

SECTION A

GENERAL REQUIREMENTS AND CONDITIONS

The following section describes the various procedures and requirements for the proposal

preparation, submission, evaluation, and selection process by the City of Durant.

1. This Request for Proposal (RFP) does not commit the City to award a contract or

undertake any financial obligation whatsoever with respect to the requirement referred to

herein.

2. All proposals and any future contractual agreement are subject to approval by the Durant

City Council. No purchase or contract is authorized or valid until approved by the Durant

City Council in accordance with City ordinances. No City employee is authorized to

purchase equipment, supplies, or services prior to the issuance of a purchase order

created after contract approval by the Durant City Council.

3. The City reserves the right, without qualification, to reject any or all proposals the City

deems non-conforming, non-responsive, unqualified, unbalanced, or conditional, and to

reject any proposal believed not to be in the best interest of the City.

4. The City Clerk reserves the right to approve as an equal, or reject as not being equal, any

article proposed which contains variations from specification requirements but

substantially complies therewith.

5. The City reserves the right, when deemed in the best interest of the City, to award the

proposal in its entirety, in part, in any combination, or not at all.

6. To be responsive, the proposal must set forth full, accurate, and complete information as

required by this RFP and all attachments.

7. Any responses received after the scheduled closing time will not be considered.

8. If a mistake is discovered after responses are received, only the City of Durant may allow

the respondent to withdraw the entire response.

9. Any amendment to this RFP will be issued in writing by the City.

10. Facsimile or electronic mail responses will not be considered. Responses must be

submitted in a sealed envelope and clearly marked on the outside.

11. This RFP is for the purpose of obtaining a contract price for services described under the

Scope of Work.

12. Cost proposals must be submitted using the format provided in Attachment “A” and

must include the Non-Collusion Affidavit (Attachment “B”).

13. All conditions and scope of work can be obtained from:

Cynthia Price, City Clerk

City of Durant

Room #100, Durant City Hall

300 W. Evergreen Street

Durant, OK 74701

Phone: (580) 898-9027

14. All invoices eligible for payment must be submitted to the Accounts Payable Clerk no

later than the 25th day of each month.

INTRODUCTION

SECTION A – RESPONDENT RESPONSIBILITY

It is the respondent’s responsibility to ensure that their proposal is delivered at the proper time, in

the proper form, and to the proper location. Proposals not delivered as required will not be

considered.

Proposals submitted by e-mail, facsimile, or telephone will not be accepted.

Each respondent is required to carefully review and examine all specifications contained in this

packet. Failure to do so will not relieve the respondent of any obligations contained herein.

The contractor will be required to correct unsatisfactory work within 24 hours of notification by

the City.

All City of Durant properties are tobacco-free, and use of tobacco products on public property is

prohibited.

All City of Durant policies and ordinances must be followed when contractors or their employees

are on City property.

DURATION

All services shall be performed as specified in the Durant Police Department Fleet Vehicle

Leasing and Fleet Management Program Request for Proposal Packet for two consecutive

twelve-month periods.

NON-APPROPRIATION CLAUSE

The City shall be permitted to cancel the contract, without penalty, at the end of a fiscal period if

its governing body elects not to include in the budget an appropriation for the contractual

payments coming due in the next fiscal period.

SECTION B

PAY REQUESTS

The Contractor shall submit an itemized invoice identifying each vehicle.

Invoices must clearly state:

• Invoice number

• Date

• Amount requested

• Company name and address

• Contact phone number

Invoices labeled “Statement” will not be processed.

Invoices will not be processed the same work week the service was performed.

Invoices may be submitted by:

• Hand delivery

• U.S. Mail

• E-mail

All invoices must be reviewed and approved by the City prior to payment.

SECTION C

NON-COLLUSION

The respondent warrants that they have not employed any person or firm to solicit or secure this

proposal except bona fide employees working solely for the respondent.

The respondent further certifies that the proposal is made without prior understanding,

agreement, or connection with any corporation, firm, or person submitting a proposal for the

same services and that the proposal is fair and without collusion or fraud.

SECTION D

BANKRUPTCY / INSOLVENCY

At the time of submittal, the respondent shall not be engaged in insolvency, bankruptcy, or

receivership proceedings.

If the respondent enters such proceedings during the contract term, the City may terminate the

contract at its discretion.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Title:	Request for Proposal - Durant Police Department Fleet Vehicle Leasing and Fleet Management Program
Category:	City Clerk's Office Bids
Status:	Open
Additional Status Information:	See attached Request for Proposal.

Request for Proposal - Durant Police Department Fleet Vehicle Leasing and Fleet Management Program

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