RFP | For a qualified contractor to remove / dispose...

Location:	Washington
Posted:	Mar 24, 2026
Due:	Apr 29, 2026
Agency:	The Confederated Tribes of the Colville Reservation
Type of Government:	State & Local
Category:	56 - Construction and Building Materials Y - Construction of Structures and Facilities Z - Maintenance, Repair or Alteration of Real Property
Publication URL:	To access bid details, please log in.

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Confederated Tribes of the Colville

Reservation

P.O. Box 150, Nespelem, WA 99155 (509) 634-2277

Request for Proposal:

For a qualified contractor to remove / dispose of two cattle guards, fill

in holes and pour concrete to road level, back fill and level, place stone

over areas identified at the rear of the facility at Colville Confederated

Tribes Corrections Facility.

SECTION 1. GENERAL INFORMATION

1.01 Significant Dates

Posted Date:

March 24, 2026

Site Visit:

April 6, 2026

Deadline for Questions: April 13, 2026

Closing Date:

April 29, 2026

Opening Date:

April 30, 2026

@ 9:00 a.m. PST

@ 3:00 p.m. PST

@ 1:30 p.m. PST

1.02 Description of Proposals Sought:

The Confederated Tribes of the Colville Reservation (Colville Tribes Corrections Facility) seeks

proposals from qualified contractors who have experience, expertise and equipment necessary to remove

two cattle guards, back fill and pour concrete on top to road grade, back fill level back area of facility

and pour stone over entire area, meeting the needs and requirements for the Colville Tribal Correctional

Facility located at 44 Schoolhouse Loop Rd in Nespelem, Washington 99155.

Contractor has to be SAM.GOV registered and provide copy and use Davis Bacon wages.

1.03 About the Colville Tribes:

The Confederated Tribes of the Colville Reservation is a Sovereign Nation. Presidential Executive

Order established the Colville Indian Reservation in 1872, with a land base of 1.4 million aces, located

in North Central Washington State. The Tribes’ Indian Country now includes various off-reservation

trust land holdings. The Tribes’ administrative Headquarters are located at the Colville Indian Agency

Campus, approximately 2 miles south of Nespelem, WA with offices located throughout our reservation.

Tribal business hours are Monday thru Thursday 7:00 and 5:30 p.m. excluding Fridays, Saturdays,

Sundays, Tribal and Federal holidays. This is a federally funded project. Davis Bacon will apply and all

bidders must be registered in Sam.gov

1.04 Response Format:

Proposals should be prepared simply, providing a straightforward and concise delineation of the

contractors approach and capabilities necessary to successfully complete the project. The proposal may

not be longer than 30 pages, single-spaced with no less than 12-point font. Proposals should begin with a

completed Cover Page (Attachment A). Proposals should be complete, clear, and adhere to the required

presentation structure by this RFP. Firms that deviate from this format may be deemed non-responsive.

1.05 Completeness of Proposal

The Firm must submit a completed Proposal signed by a Firm representative authorized to bind the

proposing firm contractually. The Firm must identify on the form any exceptions the contractor takes to

the Tribes RFP, or declare that there are no exceptions taken.

1.06 Response Date and Location

Proposals must be submitted no later than 3:00 p.m., PST, April 29. Firms/Offeror must submit 1

original and 3 bound copies of the proposal no more than 30 pages long, single-spaced, in a font no

smaller than 12 point. Include completed Attachment A, Cover Page, as first page. Proposals shall be

submitted in a sealed envelope that has clear markings of the responding business name and address and

clearly identifies the contents as “Colville Tribal Correctional grounds project.” Proposals may be

sent by regular, express mail (FedEx or UPS), electronically or hand delivered. All proposals and

accompanying documentation will become the property of the Tribes and will not be returned.

Contractors accept all risk of late delivery of proposal regardless of fault. Proposals must be directed to

Billy Nicholson, Contract Officer, PO Box 150/21 Colville Street, Nespelem, WA 99155 or .

Billy.nichoblson.act@colvilletribes.com

1.07 Firm’s Cost to Develop Proposals

Costs for developing proposals in response to the RFP are entirely the obligation of the contractor and

are not be chargeable in any manner to the Tribes—no exceptions.

1.08 Site Visits

By site visit the contractors are aware of all building conditions and will be able to do the work in a

satisfactory manner and by submitting a proposal, the contractor acknowledges that he/she has satisfied

him/herself as to the nature of the work requested.

SECTION 2. TERMS AND CONDITIONS

2.01 Questions Regarding the RFP

Requests for interpretation/clarification of this RFP must be emailed to

Bryan.McCleary.cor@colvilletribes.com. Unauthorized contact with other tribal employees regarding

this RFP may result in disqualification. All oral communications will be considered unofficial and

nonbinding on the Tribes.

All questions must be submitted no later than 2:00 p.m. PST April 13th 2026. All responses will be

posted on the Tribes’ web site at: https://www.colvilletribes.com/rfp no later than 4:00 p.m. PST on the

seventh business day after receipt of the question.

2.02 RFP Amendments

The Tribes reserves the right to request any respondent clarify its proposal or to supply any additional

material deemed necessary to assist in the evaluation of the proposal.

The Tribes reserves the right to change the RFP schedule or issue amendments to the RFP at any time.

The Tribes also reserves the right to cancel or reissue the RFP. All such addenda will become part of the

RFP. It is the Firm’s responsibility to check the Tribes’ website for the issuance of any amendments prior

to submitting a proposal response.

2.03 Withdrawal of Proposal

Provided notification is received in writing to the address provided in Section 1.05, proposals may be

withdrawn at any time prior to the proposal response due date and time specified. Proposals cannot be

changed or withdrawn after the time designated for receipt.

2.04 Rejection of Proposals

The Tribes reserves the right to reject any or all proposals, to waive any minor informalities or

irregularities contained in any proposal, and to accept any proposal deemed to be in the best interest of

the Tribes.

2.05 Proposal Validity Period

Submission of a proposal will signify the Firm’s agreement that its proposal and the content thereof are

valid for 30 days following the proposal response deadline unless otherwise agreed to in writing by both

parties. The proposal may become part of the Contract negotiated between the Colville Tribes and the

successful Contractor.

2.06 Proposal Signatures

An authorized representative of the Firm must sign proposals, with the Firm’s address and telephone

information provided. Unsigned proposals will not be considered.

2.07 Insurance Requirements

The selected Offeror shall procure and maintain for the duration of its Contract awarded pursuant to this

RFP insurance against claims for injuries or damages to property, which may arise from or in connection

with the performance of the work by the Offeror, his agents, representatives, employees or

subcontractors. The Offeror shall pay the cost of such insurance. Insurance shall meet or exceed the

following unless otherwise approved by the Colville Tribes.

A. Minimum Insurance

1. Commercial General Liability coverage with limits not less than $1,000.000 per

occurrence / $2,000,000 annual aggregate.

2. Stop Gap/Employers Liability coverage with limits not less than $ 1,000,000 per

accident/disease.

3. Business Automobile Liability coverage with limits not less than $1,000,000 per accident

for any auto.

4. Worker’s Compensation coverage as required by the Industrial Insurance Laws of the

State of Washington/

B. Self-Insured Retentions

Self-insured retentions must be declared to and approved in writing by the Colville Tribes.

C. Other Provisions

Commercial General Liability policies shall be endorsed to:

1. Include the Colville Tribes, its officials, employees and volunteers as additional insured.

2. Provide that such insurance shall be primary as respects any insurance or self-insurance

maintained by the Colville Tribes.

3. Each insurance policy shall provide that coverage shall not be canceled except after thirty

(30) Days written notice has be given to the Colville Tribes.

D. Acceptability of Insurers

Insurance shall be placed with insurers with a rating acceptable to the Colville Tribes.

E. Verification of Coverage

Offeror awarded a contract under this RFP shall furnish the Colville Tribes with certificates of

insurance required herein. The certificates are to be received and approved by the Colville

Tribes before work commences. The Colville Tribes reserves the right to require complete,

certified copies of all required insurance policies at any time.

F. Subcontractors

Subcontractors hired pursuant to this RFP must provide coverage, which compiles with the

requirements state herein.

2.08 Ownership of Documents

All documents, proposals, reports prepared by the contractor shall become the property of the Colville

Tribe

2.09 Hold Harmless

The Firm shall hold harmless, defend, and indemnify the Tribes and the Tribes officers, agents, and

employees against any liability that may be imposed upon them by reason of the Contractor’s failure to

provide worker’s compensation coverage or liability coverage.

2.10 Limitations on Costs and Expenses

The Firm’s cost proposal may not include: any costs that can be described as overhead, including

secretarial, clerical, or file management work; on-line research services charges (; in-house

photocopying; unnecessary express mail/overnight courier mailings; or for developing invoices for the

Tribes.

2.11. Dispute Resolution and Venue

The Tribes will require the selected Firm to expressly consent to the jurisdiction of the Colville Tribal

Court for any and all disputes that may arise from the Tribes engagement of the Firm’s services,

including the application of tribal law.

2.12. Appropriated Funds

Any contract awarded pursuant to this RFP is subject the Tribes’ appropriation and budgetary process,

which operates on a fiscal year from October 1 to September 30. Any required payments under the

contract are contingent on the availability of funds in the tribal treasury. As funds are appropriated

yearly any contract awarded would be for the remainder of the fiscal year, at which time it would be

renewable on a yearly basis.

2.13. Indian Preference

Indian preference applies to any award of contract pursuant to this RFP and the Contractor shall comply

with all applicable Indian preference requirements set forth in Chapter 10-1, the Colville Tribal

Employment Rights Ordinance (TERO), and Chapter 10-3, Indian Preference in Contracting. The tribal

code is available at https://www.cct-cbc.com/current-code/.

2.14. Debarment

Selected Firm must complete and sign a Certification Regarding Debarment and Suspension (See

Attachment B).

2.15 Contract

The selected Offeror will be required to enter into the Colville Tribes’ standard form construction

contract which will include a “no assignment” provision indicating that the Contract may not be

assigned without written consent of the Tribes. Any increase in contract price of scope of work

following execution of the contract requires a written modification signed by both parties.

SECTION 3. REQUESTED SERVICES

3.01 Duration of Services

The Tribes anticipates the service period for this work to be for approximately 30 days. However, if the

work extends beyond this period, and as stated in Section 2.12, any agreement would be require an

agreed-upon modification to the term to continue.

3.02 Scope of Work

General Contract Specification:

1. Bidder shall furnish all labor, equipment and materials required to remove and dispose of old

cattle guards, fill in existing holes and compact and lay concrete to level and to grade of black

top. Level and backfill area in back of Facility and lay stone to finish off. Cattle guards and any

debris must be removed as part of this contract. Colville Tribal Correctional Facility reserves the

right to reduce or add to the scope of work.

2. All materials and methods shall meet requirements of life safety codes, ADA, building codes,

Corrections codes and accepted trade practices. Materials purchased through this contract must

be new and unused.

3. Work with authorized Correctional personnel to develop a work plan and time line. .

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

RFP | For a qualified contractor to remove / dispose of two cattle guards, fill in holes and pour concrete to road level, back fill and level, place stone over areas identified at the rear of the facility at Colville Confederated Tribes Corrections Facility

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