RFB (IFB) for Construction of the Upper Quinault River Restoration Project: Phase 6
| Location: | Washington |
|---|---|
| Posted: | Mar 24, 2026 |
| Due: | Apr 2, 2026 |
| Agency: | Quinault Indian Nation |
| Type of Government: | State & Local |
| Category: |
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| Publication URL: | To access bid details, please log in. |
| Bid Title: |
RFB (IFB) for Construction of the Upper Quinault River Restoration Project: Phase 6
|
| Category: | Tribal Employment Rights Ordinance (TERO) |
| Status: | Open |
|
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QUINAULT INDIAN NATION
PO Box 189, 1214 AALIS Drive
Taholah, WA 98587
REQUEST FOR BIDS
Presented by: Quinault Indian Nation
Project Name: Upper Quinault River Restoration Project: Phase 6
Address: 1214 Aalis Drive, PO Box 70 Taholah, WA 98587
Project Location: Upper Quinault River centered @ 47.532548, -123.73529
Contact for questions: Ben Matthews
Date of Issue: February 25rd, 2026
Due Date: Tuesday March 24, 2026, 3:00 PM Pacific Standard Time
Late submissions will not be considered
Submission Method: Hand delivery or through USPS mail. Only sealed bids will be accepted.
Contractor is responsible for ensuring that the submission is received, and Certified Mail is
strongly encouraged for mail submissions.
ATTN: Cora Pope
Quinault Indian Nation
Contracts & Procurement Officer
PO Box 189
Email: bids@quinault.org
Phone: 360-276-8211 Ext. 5010
Fax: 360-276-4661
Point of Contact for questions:
Ben Matthews – Senior Restoration Project Manager. Department of Natural Resources, Quinault
Indian Nation
Benjamin.Matthews@quinault.org
207-513-2817 Direct/Mobile
QIN’s point of contact may receive and respond to comments and questions on behalf of the project
partners. Please direct your questions to Ben Matthews via email. Answers to questions will be
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emailed to all interested parties. All emails with questions must be received at least three (3) days
prior to the proposal due date/time to guarantee a response.
Pre-bid Conference and Site Review
Two (2) mandatory pre-bid meetings will be held. The first will be a virtual video
conference meeting on March 3, 2026, at 4:00 PM PST time to convey the project details via
a presentation by project staff. The second will be a site walk on March 4, 2026, at 12:30 PM
PST, meeting at the parking lot of the Amanda Park Mercantile Co, 6088 US-101, Amanda
Park, WA 98526. Bidders must pre-register for the virtual video conference and site walk no
later than 2:00 PM PST on March 2nd, 2026, via email to Benjamin.Matthews@quinault.org.
1.0 DESCRIPTION AND INTRODUCTION
Quinault Indian Nation (“QIN” or “Nation”) is accepting sealed, fixed-price bids for the Upper
Quinault River Restoration Project: Phase 6 (“Project”). The Project includes building engineered
log jams to protect critical habitat and encourage salmon recovery in the Upper Quinault River
watershed. Sealed Bids will be accepted until 3:00 PM PST on March 24, 2026. Bids shall be
delivered to Quinault Indian Nation’s offices at 1214 Aalis Drive, Taholah, WA 98587. Bids will
be opened and publicly read no later than 3:30 p.m. after bids are received. Late bids will not be
accepted.
1.1 Who We Are
The Quinault Indian Nation (QIN) is a federally recognized sovereign Indian Nation, located on
the Olympic peninsula in Washington State. The Quinault Indian Nation’s Reservation consists
of over 200,000 acres of productive forestland and nearly 30 miles of rugged, pristine coastline.
In 2013, QIN hosted over 10,000 people near the main village of Taholah during the Paddle to
Quinault. QIN is regionally and nationally recognized as a leader in many areas of tribal
sovereignty including climate change, natural resources management, and economic
development.
1.2 Project Background
The Upper Quinault River Phase 6 Engineered Log Jam Project (“Project”) is part of the
Quinault Indian Nation’s long-term floodplain restoration and salmon habitat recovery program
in the Upper Quinault River watershed. This program focuses on restoring natural river
processes, increasing habitat complexity, stabilizing channel migration patterns, and
reconnecting floodplain surfaces through the installation of engineered wood structures and
associated floodplain treatments.
Phase 6 builds upon previous restoration phases implemented in the Upper Quinault River
corridor and continues restoration within priority reaches identified through geomorphic
assessment, hydraulic modeling, and habitat restoration planning. All work associated with this
Project will occur outside the Quinault Indian Reservation within the Upper Quinault River
watershed.
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The Project generally consists of procuring the necessary materials, transporting and staging
large wood elements, constructing engineered log jam structures with driven wood piles and
large logs, anchoring structures where specified, and placing wood and ballast material to
promote sediment retention and floodplain interaction, as shown in the Contract Documents.
Construction methods will involve conventional, ground-based equipment and manual
installation techniques.
The Contractor shall coordinate with the Quinault Indian Nation Contract Officer and restoration
staff to ensure construction sequencing, staging, access, and environmental protection measures
are implemented in accordance with the Contract Documents and applicable permits.
All necessary permissions for work onsite have been or will be secured by the QIN Project team
prior to commencement of construction activities.
1.3 Bidder’s Understanding of the RFB
In responding to this RFB, the bidder accepts full responsibility to understand the RFB
in its entirety and in detail, including making any inquiries to Quinault Indian Nation to gain
such understanding. Quinault Indian Nation reserves the right to disqualify any bidder who
demonstrates less than the required level of understanding in this RFB. Further, Quinault Indian
Nation reserves the right to determine, at its sole discretion, whether the bidder has demonstrated
such understanding. QIN’s right under this sub-part extends to cancellation of award, if award
has been made. Such disqualification and/or cancellation shall be at no fault, cost, or liability
whatsoever to Quinault Indian Nation.
1.4 Standard Requirements
The Contractor shall comply with QIN requirements for notifications, submittals, and inspection
reports. All required equipment, parts, tools, and test equipment needed for completion of this
work will be provided by the Contractor. Submittals required in the contract documents shall be
approved by the Owner’s Representative prior to installation. If Contractor does not own or have
access to the required equipment, parts, tools, and test equipment, rental costs must be included
in the bid proposal.
The Contractor, Contractor employees, and Subcontractors shall comply with all applicable
safety standards and regulations of the authorities having jurisdiction and shall possess a current
Washington State General Contractor license. Work shall be done in a manner to minimize the
risk of bodily harm and risk of damage to property, equipment, and materials.
All workmanship must conform to normal and accepted standards and will be thoroughly
examined by QIN representatives at various stages during project implementation and before
final acceptance. The Contractor must completely remove and properly dispose of construction
debris pursuant to state requirements and return the site to a pre-construction reuseable state.
Contractor will be responsible for the cost of repairing any damage caused by the Contractor or
its Subcontractors during construction and/or installation.
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1.5 Reference Documents
All work must conform to the terms outlined in this RFP, its exhibits, and the reference
documents.
Appendix A: Design Plans for Upper Quinault River Restoration Project: Phase 6, Contract
Drawings dated February 19, 2026
Appendix B: Special Provisions and Specifications for Upper Quinault River Restoration
Project: Phase 6, dated February 19, 2026
Appendix C: AIA Contract documents. The selected Contractor will execute the attached
American Institute of Architects (AIA) templates, which have been modified to reflect the needs
of the Quinault Indian Nation. All AIA templates will be executed as written, and modifications
after the award will not be allowed. Upon award, the templates will be filled out with the
selected contractor. Inclusion of the templates is for informational purposes only, and bidders are
not required to fill out the following as part of the bid submission:
1. A101-2017 – Upper Quinault River Restoration Project: Phase 6
2. A101 ExhibitA-2017 – Upper Quinault River Restoration Project: Phase 6
3. A201-2017 – Upper Quinault River Restoration Project: Phase 6
1.7 Anticipated Schedule of Events
Estimated Proposal and Project Timeline
• February 24, 2026 – RFB Issued
• March 3, 2026 Pre-Bid Video Conference at 4:00 PM Pacific Time (Mandatory)
• March 4, 2026 Pre-Bid Site Walk at 12:30 pm Pacific Time (Mandatory)
• PROPOSALS DUE Thursday March 24th, 2026, Received before 3:00 PM Pacific Time
• March 24, 2026, Bid opening to commence no later than 3:30 p.m. At this time QIN will
announce the names of all bidders and bids who have timely submitted their materials for
consideration.
• Week of March 30, 2026 – Bidder Interviews as needed
• April 10, 2026 – Bidder Selection
• July 13, 2026– Staging and construction access begins above Ordinary High-Water Mark
(OHWM)
• August 1, 2026 –Construction below OHWM begins
• August 27, 2026 – Interim Milestone Completion
• September 30, 2026 - Substantial Completion
• October 10, 2026 - Final Completion
2.0 BIDDER RESPONSIBILITY AND GENERAL INFORMATION
2.1 Mandatory Bidder Responsibility Criteria
It is the intent of the Owner to award a contract to the lowest, responsible bidder who meets the
criteria set forth in this RFB. To be considered a responsible bidder, bidders must meet the
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following responsibility criteria. The bidder shall be required by the Owner to submit
documentation demonstrating compliance with the criteria. The Bidder must:
1. Have a current certificate of registration as a contractor in compliance with chapter 18.27
RCW which must have been in effect at the time of bid submittal.
2. Have or obtain a valid business license issued by Quinault Indian Nation prior to issuance
of Notice to Proceed.
3. Maintain insurance policy/policies meeting minimum requirements listed in this
document.
4. Not be disqualified, disbarred, or suspended from bidding on any public works contract.
The Bidder shall not be listed as a current debarred or suspended bidder on the U.S.
General Services Administration’s “System for Award Management” website:
http://www.sam.gov.
2.2 Supplemental Bidder Responsibility Criteria
In addition to mandatory bidder responsibility criteria referenced above, the Bidder must also
meet the following relevant supplemental bidder responsibility criteria applicable to the project
and, as evidence that the bidder meets the supplemental bidder responsibility criteria, the
apparent and second lowest bidders must submit the required documentation to the Owner within
48 hours of the bid submittal deadline. The Owner reserves the right to request such
documentation from such bidders:
1. Business status: Bidder shall not be “inactive” or “not in good standing” with
Washington State Secretary of State’s Office, the Department of Revenue or Department
of Labor & Industries.
2. Bidder shall provide documented information from Washington State Secretary of State’s
Office, Department of Revenue or the Department of Labor and Industries providing the
date of incorporation or formation, the state of incorporation, that the Bidder is active and
in good standing in the State of Washington, State of Washington tax reporting number,
and the name and address of the registered agent, general partner or managing member.
3. Bidder shall take steps to ensure that their subcontractors are also in good standing with
the above-described entities.
2.3 Insurance Requirements
Contractor is required to provide proof of current Worker’s Compensation insurance with
Washington State statutory limits and Employer’s liability insurance. Minimum coverage
required is $1,000,000 per occurrence. Contractor will provide proof of Commercial General
Liability Insurance stating adequate coverage for project. Carrier shall be rated A.M. Best’s
Insurance rating of at least A or better. Minimum coverage: General Liability $1,000,000 per
occurrence / $2,000,000 aggregate; Excess Liability $5,000,000 per occurrence / $5,000,000
aggregate. Policies need to list site location, project name, city and state, and shall name the
following parties as Additionally Insured and named Certificate Holders: Quinault Indian Nation,
its elected officials, officers, employees. Materials Testing and Consulting shall also be named as
Additionally Insured. Contractor shall carry Automotive Liability Insurance. Minimum coverage
of $1,000,000 combined single limit for hired and non-owned vehicles with Personal Protection
Insurance and Property Protection Insurance.
2.4 Safety and Security
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