Pavement and Safety Improvement/Program Management Consulting Service

REQUEST FOR QUALIFICATIONS (RFQ)

Specification No. 26-11765-C

FOR

PAVEMENT AND SAFETY IMPROVEMENT/PROGRAM MANAGEMENT CONSULTING SERVICES
PROPOSALS WILL NOT BE OPENED AND READ PUBLICLY

Dear Proposer:

The City of Berkeley is soliciting written proposals from qualified firms or individuals for on-call civil engineering planning, design and construction management services for various infrastructure programs and projects related to the parcel tax (Measure FF) recently approved by the citizens of Berkeley. The proposed work may include design services, pavement rehabilitation, pavement plan public input, accountability reporting, commission meeting support, Complete Streets and green infrastructure, with the goals of maintaining and rehabilitating roadways and improving safety for vulnerable road users throughout the City of Berkeley. Required services include developing an implementation strategy and plan to spend over $200 million in funding over 14 years from the November 2024 voter-approved ballot measure on the aforementioned infrastructure programs and projects. As a Request for Qualifications (RFQ) this is not an invitation to bid.

The project scope, content of proposal, and vendor selection process are summarized in the RFQ (attached). Proposals must be received no later than 2:00 pm, on Thursday November 20, 2025. Proposals are to be sent via email with the “Specification No. 26-11765-C” and “PAVEMENT AND SAFETY IMPROVEMENT/PROGRAM MANAGEMENT CONSULTING SERVICES” clearly indicated in the subject line of the email. Please submit one (1) PDF of the technical Proposal with the filename saved as, “Proposal: 26-11765-C PAVEMENT AND SAFETY IMPROVEMENT/PROGRAM MANAGEMENT CONSULTING SERVICES.” Corresponding pricing proposal shall be submitted as a separate document with the filename saved as, “Pricing: 26-11765-C PAVEMENT AND SAFETY IMPROVEMENT/PROGRAM MANAGEMENT CONSULTING SERVICES.”

Email Proposals to:

City of Berkeley

Finance Department/General Services Division

purchasing@berkeleyca.gov

Proposals will not be accepted after the date and time stated above. Incomplete proposals or proposals that do not conform to the requirements specified herein will not be considered. Issuance of the RFQ does not obligate the City to award a contract, nor is the City liable for any costs incurred by the proposer in the preparation and submittal of proposals for the subject work. The City retains the right to award all or parts of this contract to several bidders, to not select any bidders, and/or to re-solicit proposals. The act of submitting a proposal is a declaration that the proposer has read the RFQ and understands all the requirements and conditions.

For questions concerning the anticipated work, or scope of the project, please contact Wahid Amiri , Deputy Director of Public Works , via email at wamiri@berkeleyca.gov no later than Monday, November 10, 2025 Answers to questions will not be provided by telephone. Answers to all questions or any addenda will be posted on the City of Berkeley’s site at Bid & Proposal Opportunities | City of Berkeley (berkeleyca.gov) . It is the vendor’s responsibility to check this site. For general questions concerning the submittal process, contact purchasing at 510-981-7320.

We look forward to receiving and reviewing your proposal.

Sincerely,

_________________

Aundra Richards

Contract Administrator

I. BACKGROUND /SUMMARY/or INTRODUCTION

The City of Berkeley ("City") invites proposals from experienced firms to provide a full suite of services, including program development, design, and construction, for projects funded by ballot Measure FF (2024). This comprehensive approach will include staff augmentation and complete project delivery, including, but not limited to:

1. civil and traffic engineering design and preparation of stamped and signed bid documents for various infrastructure programs and projects, including:

a. pavement repair/maintenance (including cape seals, slurry seals, etc.)

b. pavement overly/inlay

c. pavement reconstruction

d. sidewalk repair/reconstruction

e. pedestrian path repair/reconstruction

f. traffic safety improvements

g. pedestrian safety improvements

h. complete Streets design

i. green infrastructure

j. Accessibility

k. Traffic Signals

l. Lighting

2. construction management, for various infrastructure programs such as those listed above

3. construction inspection services for various infrastructure programs/projects such as those listed above,

4. developing an implementation strategy and plan to spend over $200 million in funding over 14 years.

5. assessment district engineering

6. geographical information system (GIS) support.

7. paving plan and construction project public outreach

8. prepare funding/expenditure accountability reports

9. commission support and presentations to City Council and the public

10. prepare funding measure annual reports

11. prepare a project delivery process

12. plan checking

13. assist with updating the Transportation element in the City’s General Plan and other City Plans as necessary

14. staff augmentation as necessary for design, inspection, and construction management

The selected firm(s) shall provide consulting services on an “as-needed” basis for projects to be determined during the term of the contract. The City may elect to enter into a contract with several firms to provide these services. The contract(s) will be for a three (3) year period with the ability to extend for an additional 2 years with task order assignments awarded such that their specified durations do not exceed the contract term.

Note that firms that only provide some, but not all of the services required under this RFQ are encouraged to form teams so that the combined team provides all of the required services. The City will issue task orders for projects based upon a scope of services, work schedule, and fee proposal submitted to the City for its review and approval. The anticipated total Fiscal Year (FY) funding levels for consulting services are not to exceed $2.25M over three years.

At the discretion of the City, services performed may cover the scope of all project phases, including public outreach and engagement, preliminary planning and engineering, project management, stakeholder coordination, design development, final design including preparation of bid documents, services during bidding, construction management, and construction inspection, as needed. Services may also include assessing and updating internal coordination processes. Stakeholders may include, but are not limited to, the SAFE STREETS Citizen Oversight Committee (SSCOC), and the Public Works Engineering and Transportation Divisions. The City, at its sole determination and convenience, may provide a temporary office space and selected firm(s) may be expected to provide staff for up to 40 hours per week to reside in the temporary office space while performing assigned services. On-site consultant staff will be required to provide their own vehicle and parking.

Services required for paving projects are expected to mainly be as recommended by StreetSaver® treatment types, such as reconstruction, overlays (including technologies such as micro-paving, etc.), various sealing techniques (cape seals, slurry seals, etc.), and possibly new technologies that provide cost effective means to improve the City’s Pavement Condition Index (PCI). In addition, although these are the preferred, the City's Public Works Engineering and Transportation encourages creativity and new technology to enhance our designs and expedite the improvements.

Services for design and construction management would include bringing projects from conceptual design to final stamped and signed engineering and construction documents stage and ultimately through construction completion. Projects may include complete streets components such as traffic calming ( https://berkeleyca.gov/city-services/livable-neighborhoods/request-traffic-calming ), reconfiguration of striping for traffic and bicycle lanes, and must be consistent with one or more of the following City plans and policies: Vision Zero Action Plan ( https://berkeleyca.gov/your-government/our-work/adopted-plans/vision-zero-action-plan ), the Pedestrian Plan ( https://berkeleyca.gov/your-government/our-work/adopted-plans/pedestrian-plan-2020 ), Bicycle Plan ( https://berkeleyca.gov/your-government/our-work/adopted-plans/berkeley-bicycle-plan ) and the Complete Streets Policy ( https://berkeleyca.gov/sites/default/files/2022-04/Berkeley%20Complete%20Streets%20Policy.pdf ).

Design services required for sidewalk rehabilitation/pedestrian safety improvement projects are expected to include sidewalk shaving, sidewalk removal/replacement, stair removal/replacement including handrails, curb ramps, bulb outs, push buttons and pedestrian crossing signals, and pedestrian crossing improvements which must all be made ADA and PROWAG compliant including project’s traffic control plans.

Design services required to address Green Infrastructure include, but are not limited to, projects identified in the City’s Watershed Management Plan (WMP) and others as needed to meet requirements of the Municipal Regional Stormwater NPDES Permit (MRP) and may include stormwater treatment calculations, QSD/QSP services including NOI but not submittal, SMART system entries, pre- and post-rain event and other inspections, SWPPP development, surface treatments, such as bio-remediation cells (swales, flow-through planters), rain gardens, permeable paving, subsurface projects (such as cisterns and other detention concepts), and other stormwater treatments as identified in the WMP, and pre- and post-project monitoring.

Services required for assessment district engineering are expected to include services as needed to administer the levy, exemptions and collection of Measure FF funds. This may include updating parcel data and calculating levy amounts; preparing budget worksheets; drafting Engineer's reports; preparing final levy rolls; preparing and assisting with the publication of public hearing notices; and other tasks needed for the City to levy Measure FF.

Services required for GIS support related to the various City GIS databases may include updating and linking new data to the database.

Services required for program management include additional services as needed to comply with requirements included in Measure FF. These services include but are not limited to annual updates of the City’s paving plan, preliminary project planning, facilitating public and internal input, facilitating SSCOC meetings, preparing reports to the SSCOC, assist with updating the Transportation Element of the City’s General Plan, assist with updating the Engineering Division’s project delivery processes, and preparation of a Measure FF annual report.

Note: that awarded firms/teams may propose on some or all of the infrastructure programs/projects, construction management and construction inspection only, assessment engineering only, GIS only, or a combination thereof.

II. SCOPE OF SERVICES

Civil Engineering & Planning

• Civil / Structural / Traffic Engineering

• Transportation Planning

• Surveying

• Construction Management

• Program / Project Management & Controls

• Geotechnical (soils, slopes, retaining walls)

• Hydraulic & Hydrology (stormwater, culverts, channels)

• Environmental Engineering

Transportation & Safety

• Vision Zero / Safety Analysis

• Traffic Signals & Operations

• Active Transportation (bikeways, pedestrian, ADA, Safe Routes)

• Intelligent Transportation Systems (ITS)

• Parking & Curb Management

• Transit Integration

• Traffic Calming / Neighborhood Safety

Infrastructure

• Pavement Rehabilitation

• Sanitary Sewer Rehab

• Storm Drain & Green Infrastructure

• Landscape Architecture & Lighting

• Wayfinding & Signage

• Cost Estimating & Constructability Review

• Survey & Right-of-Way Mapping

• Assessment District Support

III. SUBMISSION REQUIREMENTS

All Statements of Qualifications shall include the following information, organized as separate sections of the SOQ. The SOQ should be concise and to the point.

A. Consultant Identification:

Provide the name of the firm, the firm's principal place of business (see section VII, F. – Local Vendor Preference), the name and telephone number of the contact person and company tax identification number.

B. Firm Experience:

Provide a listing of projects completed by the firm within the past five (5) years involving program management, public engagement, pavement rehabilitation, complete streets, traffic calming, pedestrian safety, bicycling, Vision Zero, storm drain projects, green infrastructure projects (GI), construction management, assessment district engineering, and GIS support.). This listing should include a brief description of each project, the location, date, and (if possible) the address and telephone number of a contact person.

C. Individual Staff Experience:

Provide a listing of each key staff person in the firm who will be assigned to the project and background information demonstrating their capabilities and qualifications to perform the assigned task. For each individual, provide current professional registrations, related experience, educational background, and years of experience with the team. Resumes of key staff may be included as an appendix to the submittal.

D. Consultant Team:

Provide a description of the team, the organization and its general experience, and specific experience of assigned staff. Provide a listing of similar projects of similar scope, which have been completed by members of the consultant team within the past five (5) years. This listing should include a description of each project; the location; construction cost; date; and (if possible) the clients’ name, address, and phone number of a contact person.

E. Client References: (3-5 References is usual)

Provide a minimum of five (5) client references. References should be California cities or other large public sector entities. Provide the designated person's name, title, organization, address, telephone number, and the project(s) that were completed under that client’s direction.

F. Contract Terminations:

If your organization has had a contract terminated in the last five (5) years, describe such incident. Termination for default is defined as notice to stop performance due to the vendor’s non-performance or poor performance and the issue of performance was either (a) not litigated due to inaction on the part of the vendor, or (b) litigated and such litigation determined that the vendor was in default.

Submit full details of the terms for default including the other party’s name, address, and phone number. Present the vendor’s position on the matter. The City will evaluate the facts and may, at its sole discretion, reject the SOQ on the grounds of the past experience.

If the firm has not experienced any such termination for default or early termination in the past five (5) years, so indicate.

G. Budget:

Demonstrate track record in meeting budgetary requirements.

H. Project Organization:

Provide a chart showing the names and assignments of all key personnel including an estimate of each individual’s time commitment to the project. The chart should include proposed lines of communication with City staff. Any proposed sub-consultants should be clearly identified on the chart.

I. Project Understanding and Approach:

This section of the SOQ should include a clear description of the Consultant’s understanding of the project and state the approaches and methodologies which the consultant proposes to undertake in order to meet the stated objectives of the City. Provide a work plan with as much detail as needed to describe how the required services and scope of work will be performed.

J. Quality Assurance/Quality Control (QA/QC):

This section of the SOQ should address any QA/QC program the proposer has established or proposes to establish and utilize throughout this project.

K. (Other submission requirements needed to evaluate proposals and determine if contractor is qualified to do project.)

Further Explanation of Services

The term of the proposed contract shall be for three (3) with the ability to extend for an additional 2 years from the City’s notice of execution of the contract. It is anticipated that contract work will commence on or about February 11, 2026, and that the date of final services will be on or about February 11, 2029

In general, the Consultant shall perform stated services on an “on-call or as-needed” basis for various projects assigned by the City. The scope of work for any one project may involve all phases of project development and may include but not be limited to the following:

1. Review of available resources and coordination with Engineering and Transportation division staff associated with the City’s infrastructure programs/projects including but not limited to City’s 5-year paving plan and Streetsaver’s ® recommended treatment methods, Pedestrian and Bicycle master plans, Vision Zero Action Plan, Traffic Calming program, Watershed Management Plan: (https://berkeleyca.gov/your-government/our-work/adopted-plans/watershed-management-plan) and other plans to meet requirements of the MRP, and City’s General and Specific Plans: https://berkeleyca.gov/your-government/our-work/adopted-plans/general-plan

2. Evaluate project sites taking photos or videos as appropriate, prepare engineering calculations, prepare schematic design sketches or drawings with associated preliminary construction cost estimates, evaluate constructability and make recommendations for City approval.

3. Subsurface Investigations:

a. Provide underground utility investigations including but not limited to record searches of utility company maps, pot-holing, CCTV services including National Association of Sewer Service Companies (NASSCO) compliant condition coding by a certified Pipeline Assessment Certification Program (PACP) operator, ground penetrating radar, etc. Perform soil borings (soil types, rock, etc.).

b. Analyze presence of contaminated materials.

4. Project Design:

a. Define design criteria.

b. Perform surveying layout and collect topographic data, traffic/speed counts as necessary.

c. Provide support services to search available databases at the City or the County to investigate and verify the status of easements.

d. Coordinate overlapping projects with internal stakeholders and align project timelines to maximize project deliverables.

e. Perform hydrologic and hydraulic calculations and stormwater treatment calculations. Provide QSD/QSP services.

f. Prepare technical specifications.

g. Prepare construction drawings using Civil 3D and in conformance with City of Berkeley CAD standards. All project Civil 3D files (i.e., drawings, x-refs, blocks, fonts, etc.) to be provided to the City. Final drawings to include signature/stamp of responsible design professional in either wet or electronic format and be formatted for 24-inch by 36-inch media or as requested by the City;

h. Submit 65%, 95%, and 100% design development documents and prepare corresponding Engineer’s Estimates, and Plans, Specifications and Estimates (PS&E).

i. Perform constructability review of project and discuss with City staff.

j. Attend meetings with staff at relevant project milestones.

k. Provide support services during preparation of Environmental/CEQA documentation for City projects, as needed.

l. Assist and provide technical support services to the City in obtaining permits: This item can include preparing applications and obtaining permits from the City’s Planning Department, outside agencies and companies including but not limited to Caltrans, Department of Fish and Wildlife, Army Corps of Engineers, Regional Water Quality Control Board, San Francisco Bay Conservation and Development Commission, Bay Area Rapid Transit District, and/or other entities with regulatory authority, as appropriate; and,

m. Development and regular updating of Measure FF webpage.

5. Services during Bidding and Construction:

a. Pre-bid meeting preparation and attendance

b. Assist in answering bidders’ questions

c. Pre-construction meeting preparation and attendance

d. Review submittals and shop drawings

e. Respond to requests for information (RFIs)

f. Perform construction management

g. Perform construction inspection

h. Provide coordination and oversight of construction testing

i. Review and acceptance of as-built drawings

6. Post Construction Maintenance:

a. Prepare plans for ongoing maintenance of Green Infrastructure features

b. Post-project monitoring

IV. CONSULTANT SELECTION PROCESS

Evaluation will include, but is not limited to the criteria below: (These are typical examples of criteria that can be used to score qualification)

A. Experience and demonstrated ability of the team. – (35 points)

B. Appropriate relevant experience and skills of personnel (principals, project managers and other key personnel). – (25 points)

C. Prime consultants and sub-consultants experience in providing similar projects. – (10 points)

D. Client References. – (10 points)

E. Overall quality of the response and conformance with RFQ requirements for content. - (20 points)

F. Local Vendor Preference. – Up to five (5) additional points may be awarded for Berkeley-based businesses (see the table in section VII.F. – Local Vendor Preference)

After a review of the proposals from the short-listed respondents, the City may ask the proposers to make an oral presentation to answer any questions the City may have and to clarify their proposal. The City will then rank the proposals and then request fee schedules from the selected proposers and will attempt to negotiate satisfactory contracts with them. If the City is unable to reach agreement with the selected respondents, the City will repeat the negotiation process with the next highest respondent, and so on, if necessary.

The City reserves the right to reject any and all submissions.

V. INVOICING AND PAYMENTS

Invoices: Invoices must be fully itemized and provide sufficient information for approving payment and audit. Invoices must be accompanied by receipt for services in order for payment to be processed. Email invoices to Accounts Payable and cc: wamiri@berkeleyca.gov; (List on invoice, Attn: Wahid Amiri, Public Works Engineering and Transportation) and reference the contract number.

City of Berkeley

Accounts Payable

P.O. Box 700

Berkeley, CA 94710-700

Email: AccountsPayable@berkeleyca.gov

Phone: 510-981-7310

Payments: The City will make payment to the vendor within 30 days of receipt of a correct, approved and complete invoice.

VI. CITY REQUIREMENTS

A. Non-Discrimination Requirements:

Ordinance No. 5876-N.S. codified in B.M.C. Chapter 13.26 states that, for contracts worth more than $3,000 bids for supplies or bids or proposals for services shall include a completed Workforce Composition Form. Businesses with fewer than five employees are exempt from submitting this form. (See B.M.C. 13.26.030)

Under B.M.C. section 13.26.060, the City may require any bidder or vendor it believes may have discriminated to submit a Non-Discrimination Program. The Contract Compliance Officer will make this determination. This applies to all contracts and all consultants (contractors). Berkeley Municipal Code section 13.26.070 requires that all contracts with the City contain a non-discrimination clause, in which the contractor agrees not to discriminate and allows the City access to records necessary to monitor compliance. This section also applies to all contracts and all consultants.

Bidders must submit the attached Non-Discrimination Disclosure Form with their proposal.

B. Nuclear Free Berkeley Disclosure Form:

Berkeley Municipal Code section 12.90.070 prohibits the City from granting contracts to companies that knowingly engage in work for nuclear weapons. This contracting prohibition may be waived if the City Council determines that no reasonable alternative exists to doing business with a company that engages in nuclear weapons work. If your company engages in work for nuclear weapons, explain on the Disclosure Form the nature of such work.

Bidders must submit the attached Nuclear Free Disclosure Form with their proposal.

C. Oppressive States:

The City of Berkeley prohibits granting of contracts to firms that knowingly provide personal services to specified Countries. This contracting prohibition may be waived if the City Council determines that no reasonable alternative exists to doing business with a company that is covered by City Council Resolution Nos. 59,853-N.S., 60,382-N.S., and 70,606-N.S. If your company or any subsidiary is covered, explain on the Disclosure Form the nature of such work.

Bidders must submit the attached Oppressive States Disclosure Form with their proposal.

D. Sanctuary City Contracting Ordinance:

Chapter 13.105 of the Berkeley Municipal Code prohibits the City from granting and or retaining contracts with any person or entity that provides Data Broker or Extreme Vetting services to the U.S. Immigration and Customs Enforcement Division of the United States Department of Homeland Security ("ICE").

Bidders must submit the attached Sanctuary City Compliance Statement with their proposal.

E. Conflict of Interest:

In the sole judgment of the City, any and all proposals are subject to disqualification on the basis of a conflict of interest. The City may not contract with a vendor if the vendor or an employee, officer or director of the proposer's firm, or any immediate family member of the preceding, has served as an elected official, employee, board or commission member of the City who influences the making of the contract.

Furthermore, the City may not contract with any vendor whose income, investment, or real property interest may be affected by the contract. The City, at its sole option, may disqualify any proposal on the basis of such a conflict of interest.

Please identify any person associated with the firm that has a potential conflict of interest.

F. Berkeley Living Wage Ordinance:

Chapter 13.27 of the Berkeley Municipal Code requires that contractors offer all eligible employees with City mandated minimum compensation during the term of any contract that may be awarded by the City. If the Contractor is not currently subject to the Living Wage Ordinance, cumulative contracts with the City within a one-year period may subject Contractor to the requirements under B.M.C. Chapter 13.27. A certification of compliance with this ordinance will be required upon execution of a contract.

The current Living Wage rate can be found here:

https://www.cityofberkeley.info/Finance/Home/Vendors__Living_Wage_Ordinance.aspx .

The Living Wage rate is adjusted automatically effective June 30th of each year commensurate with the corresponding increase in the Consumer Price Index published in April of each year. If the Living Wage rate is adjusted during the term of your agreement, you must pay the new adjusted rate to all eligible employees, regardless of what the rate was when the contract was executed.

G. Berkeley Equal Benefits Ordinance:

Chapter 13.29 of the Berkeley Municipal Code requires that contractors offer domestic partners the same access to benefits that are available to spouses. A certification of compliance with this ordinance will be required upon execution of a contract.

H. Statement of Economic Interest:

The City’s Conflict of Interest Code designates “consultants” as a category of persons who must complete Form 700, Statement of Economic Interest, at the beginning of the contract period and again at the termination of the contract. The selected contractor will be required to complete the Form 700 before work may begin.

VII. OTHER REQUIREMENTS

A. Insurance:

The selected contractor will be required to maintain general liability insurance in the minimum amount of $2,000,000, automobile liability insurance in the minimum amount of $1,000,000 and a professional liability insurance policy in the amount of $2,000,000 to cover any claims arising out of the performance of the contract. The general liability and automobile insurance must name the City, its officers, agents, volunteers and employees as additional insured.

B. Worker’s Compensation Insurance:

A selected contractor who employs any person shall maintain workers' compensation insurance in accordance with state requirements. Sole proprietors with no employees are not required to carry Worker’s Compensation Insurance.

(Worker’s Compensation Insurance cannot be waived for any person who employs others.)

C. Business License:

Virtually every contractor that does business with the City must obtain a City business license as mandated by B.M.C. Ch. 9.04. The business license requirement applies whether or not the contractor has an office within the City limits. However, a "casual" or "isolated" business transaction (B.M.C. section 9.04.010) does not subject the contractor to the license tax. Warehousing businesses and charitable organizations are the only entities specifically exempted in the code from the license requirement (see B.M.C. sections, 9.04.295 and 9.04.300). Non-profit organizations are granted partial exemptions (see B.M.C. section 9.04.305). Persons who, by reason of physical infirmity, unavoidable misfortune, or unavoidable poverty, may be granted an exemption of one annual free license at the discretion of the Director of Finance. (See B.M.C. sections 9.04.290).

Vendor must apply for a City business license and show proof of application to Purchasing Manager within seven days of being selected as intended contractor.

The Customer Service Division of the Finance Department located at 1947 Center Street, Berkeley, CA 94704, issues business licenses. Contractors should contact this division for questions and/or information on obtaining a City business license, in person, or by calling 510-981-7200.

D. Recycled Paper:

Any printed reports for the City required during the performance of the work shall be on 100% recycled paper, and shall be printed on both sides of the page whenever practical.

E. State Prevailing Wage:

Certain labor categories under this project may be subject to prevailing wages as identified in the State of California Labor Code commencing in Section 1770 et seq. These labor categories, when employed for any “work performed during the design and preconstruction phases of construction including, but not limited to, inspection and land surveying work,” constitute a “Public Work” within the definition of Section 1720(a)(1) of the California Labor Code requiring payment of prevailing wages.

Wage information is available through the California Division of Industrial Relations web site at:

http://www.dir.ca.gov/OPRL/statistics_and_databases.html

F. Local Vendor Preference:

City of Berkeley applies a local vendor preference for scoring RFQ submissions (City Council Resolution No. 69,890-N.S.)

A local business is defined as “a business firm with fixed offices or distribution points located within the City of Berkeley boundaries and listed in the Permits and License Tax paid file, with a Berkeley business street address.”

Pricing is not considered while reviewing competitive responses for professional services. When evaluating a technical response for professional services, local Berkeley business can earn an additional five (5) points by meeting the following years as a local Berkeley-based business:

Years as a Local Business
Years in Berkeley	Additional Points
0 - 5	1
6 - 10	2
11 - 15	3
16 - 20	4
20 +	5

As an example, if a firm is evaluated and their score is 85/100, and they have been a (verifiable) Berkeley business for 25 years, five (5) points would be added to their score under the heading of “local vendor preference”, and their adjusted score would be 90/100.

VIII. SCHEDULE (Dates are subject to change)

◊ Issue RFQ to Potential Bidders: Oct 30, 2025

◊ Questions Due Nov 10, 2025

◊ Proposals Due from Potential Bidders Nov. 20, 2025

◊ Complete Selection Process Nov 25, 2025

◊ Council Approval of Contract (over $50k) Dec. 2, 2025

◊ Award of Contract Dec. 3, 2025

◊ Sign and Process Contract Feb. 10, 2026

◊ Notice to Proceed Feb. 11, 2026

Thank you for your interest in working with the City of Berkeley for this service. We look forward to receiving your Statement of Qualifications.

Attachments:

• Check List of Required items for Submittal Attachment A

• Non-Discrimination/Workforce Composition Form Attachment B

• Nuclear Free Disclosure Form Attachment C

• Oppressive States Form Attachment D

• Sanctuary City Compliance Statement Attachment E

• Living Wage Form Attachment F

• Equal Benefits Disclosure Form Attachment G

• Right to Audit Form Attachment H

• Insurance Endorsement Attachment I

• Equal Benefits Certification of Compliance Attachment J

Exhibits:

• (List here if any)

ATTACHMENT A

CHECKLIST

◊ Proposal describing service (one (1) PDF of proposal)

◊ Contractor Identification and Company Information

◊ Client References

◊ Other items the contractor is being requested to supply

◊ The following forms, completed and signed in blue ink (attached):

o Non-Discrimination/Workforce Composition Form Attachment B

o Nuclear Free Disclosure Form Attachment C

o Oppressive States Form Attachment D

o Sanctuary City Compliance Statement Attachment E

o Living Wage Form (may be optional) Attachment F

o Equal Benefits Disclosure Form (may be optional) Attachment G

ADDITIONAL SUBMITTALS REQUIRED FROM SELECTED VENDOR(S) AFTER COUNCIL APPROVAL TO AWARD CONTRACT.

◊ Provide original-signed in blue ink Evidence of Insurance

o Auto

o Liability

o Worker’s Compensation

◊ Right to Audit Form Attachment H

◊ Commercial General & Automobile Liability Endorsement Form Attachment I

◊ Equal Benefits Ordinance Certification of Compliance (EBO-1) Attachment J

◊ Berkeley Business License

For informational purposes only, see the Sample of Personal Services Contract .

NON-DISCRIMINATION/WORKFORCE COMPOSITION FORM FOR NON-CONSTRUCTION CONTRACTS

To assist the City of Berkeley in implementing its Non-Discrimination policy, it is requested that you furnish information regarding your personnel as requested below and return it to the City Department handling your contract: Organization: _____________________________________________________________________________________ Address: _______________________________________________________________ Business Lic. #: ___________

Occupational Category: (See reverse side for explanation of terms)

Total Employees

White Employees

Black Employees

Asian Employees

Hispanic Employees

Other Employees

Female

Male

Female

Male

Female

Male

Female

Male

Female

Male

Female

Male

Official/Administrators

Professionals

Technicians

Protective Service Workers

Para-Professionals

Office/Clerical

Skilled Craft Workers

Service/Maintenance

Other (specify)

...