RFP-Professional Services for WWII Flight Training Base Master Plan
| Location: | Georgia |
|---|---|
| Posted: | Nov 20, 2025 |
| Due: | Jan 6, 2026 |
| Agency: | Douglas city |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | #66812-26-0012 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
#66812-26-0012
|
| Bid Title: |
RFP-Professional Services for WWII Flight Training Base Master Plan
|
| Category: | Douglas Bid Opportunities |
| Status: | Open |
|
Attachment Preview
CITY OF DOUGLAS
302 S. Madison Ave
DOUGLAS, GEORGIA 31533
(912) 389-3463 Phone
(912) 384-5076 Fax
afolsom@cityofdouglasga.gov
November 20, 2025
REQUEST FOR PROPOSALS
RFP #66812-26-0012 – PROFESSIONAL SERVICES FOR WWII
FLIGHT TRAINING BASE MASTER PLAN
BID OPENING: January 6, 2025 @ 2:00 PM
Commission Chambers @ City Hall
302 S. Madison Avenue, Douglas, GA 31533
*This RFP is issued pursuant to Exhibit A of the FY25 CLG Grant Agreement between the
Georgia DCA and the City of Douglas.*
Separate sealed proposals will be received for qualified professional services for the
oversight and management of the World War II Flight Training Base Master Plan located
at Airport Circle, Douglas, Georgia. Proposals may be addressed to Mrs. Wynetta Bolder,
City Clerk, and either mailed or delivered to 302 S. Madison Avenue, Douglas, GA
31533, by Tuesday, January 6, 2025, at 2:00 PM. All bid envelopes should be plainly
marked: RFP #66812-26-0012 – PROFESSIONAL SERVICES FOR WWII FLIGHT
TRAINING BASE MASTER PLAN.
SUBMISSION REQUIREMENTS:
• Completed and signed Bid Form (included in packet)
• Consultant must meet Secretary of Interior Standards (36 CFR, Part 61)
• Summary of qualifications, relevant project experience, and team composition
• Proof of insurance meeting grant agreement thresholds
• Pricing schedule including:
o Total fixed fee for project oversight
o Hourly rates (if applicable)
o Travel or inspection costs (if separate)
• Proposed project timeline and approach, aligned with the deadlines listed in this
RFP
o First draft due October 15, 2026
o Second draft due December 31, 2026
1
o Final plan due March 15, 2027
• At least three references from similar historic preservation projects
• Statement of compliance with HPF/NPS requirements, including
nondiscrimination, anti-lobbying, and fraud/waste/abuse reporting
CONTRACT TERM:
Services shall begin no later than January 6, 2025, and will continue through project
completion or September 30, 2027, in accordance with the federal grant performance
period.
SCOPE OF SERVICES:
• Project coordination, scheduling, and reporting.
• Historical research and documentation of site significance and existing conditions.
• Field surveys and condition assessments of contributing resources.
• Stakeholder and public engagement through meetings, workshops, and
presentations.
• Development of plan components including vision, preservation strategy, use
plan, interpretation, financial strategy, and phased implementation.
• Development of a detailed Implementation Plan outlining short-term, mid-term,
and long-term actions, responsible parties, sequencing, cost considerations, and
potential funding sources to guide the phased execution of the Master Plan.
• Creation of a Marketing and Public Information Strategy that provides guidance
on branding, messaging, outreach methods, interpretive storytelling, tourism
positioning, and recommended tools for promoting the site to residents, visitors,
and target audiences.
• Preparation of draft and final deliverables in print and digital format, and
uploading to DCA’s NR-TIGERS (National Register Technical Information and
Grant Evaluation Reporting System) system.
• Assistance with grant documentation, compliance, and project close-out.
SCOPE OF WORK:
The consultant will be responsible for preparing a comprehensive Master Plan for the
World War II Flight Training Base, which will serve as a guiding document for
preservation, adaptive reuse, and long-term management of the site. Tasks include:
• Research & Documentation – review prior studies, archival materials, and
existing conditions.
• Site Assessment – evaluate historic structures (administration building, barracks,
hangars, etc.) and identify stabilization, preservation, or adaptive reuse needs.
• Stakeholder Engagement – facilitate workshops and meetings with City of
Douglas, Airport Commission, WWII Flight Training Base Committee, Historic
Preservation Committee, Coffee County Historical Society, Chamber of
Commerce & EDA, other community stakeholders, and at least one public input
session.
• Plan Development – draft preservation guidelines, adaptive reuse strategies,
funding strategies, sustainable management recommendations, and
interpretive/tourism programming concepts.
2
• Implementation Planning – identify actionable steps required to carry out the
Master Plan, including timelines, prioritization, cost estimates, staffing/resource
needs, potential partnerships, and recommended funding strategies to support
phased development.
• Marketing & Public Information Strategy – develop a comprehensive outreach
and communications framework including recommended branding elements,
storytelling themes, visitor engagement tools, signage/wayfinding concepts,
digital/print outreach tactics, and a coordinated plan for public information,
tourism promotion, and community awareness.
• Deliverables – Draft Master Plan (digital + print), and presentation of findings to
City and stakeholders.
INSURANCE AND COMPLIANCE:
• General Liability: $1,000,000 per claim / $3,000,000 aggregate
• United States must be listed as an additional insured
• Workers’ Compensation coverage must be included
• Active SAM.gov registration is required prior to contract execution
• Compliance with HPF/NPS and DCA requirements including Title VI, Section
504, Title VII, and the Age Discrimination Act
SUBMISSION REQUIREMENTS
All proposals must include the following items for the submission to be considered
complete and eligible for evaluation:
• Completed and signed Bid Form
Failure to sign will result in the proposal being deemed incomplete.
• Summary of Qualifications and Project Team
Documentation demonstrating the firm’s experience with historic preservation
planning and compliance with the Secretary of the Interior’s Professional
Qualification Standards (36 CFR, Part 61).
• Project Understanding & Proposed Methodology
Narrative outlining the consultant’s understanding of the project scope and a clear
approach to delivering project objectives in accordance with federal and state
guidelines.
• Project Schedule and Work Plan
A detailed schedule outlining how the firm will meet required milestones:
o First Draft: October 15, 2026
o Second Draft: December 31, 2026
o Final Plan: March 15, 2027
• Community and Stakeholder Engagement Strategy
Description of the firm's plan to facilitate workshops, public input sessions, and
collaboration with stakeholder groups including:
o Airport Commission
o WWII Flight Training Base Committee
o Historic Preservation Committee
o Coffee County Historical Society
o General public
3
• Federal Compliance Statement
Written acknowledgement of adherence to applicable federal requirements
including Title VI, Title VII, Section 504, the Age Discrimination Act, anti-
lobbying laws, and fraud/waste/abuse reporting.
• References
Contact information for a minimum of three (3) professional references for
similar historic preservation or master planning projects.
ADDITIONAL INFORMATION:
• Firms must meet all federal requirements outlined in the DCA Grant Agreement
and National Park Service guidance. Any changes to personnel, licensing, or
project availability must be reported to the City of Douglas within five (5)
business days.
• This project is financed in part with assistance from the Historic Preservation
Fund, administered by the National Park Service, U.S. Department of the Interior,
through the Historic Preservation Division of the Georgia Department of
Community Affairs. Any opinions, findings, or conclusions expressed are those of
the author(s) and do not necessarily reflect the views or policies of these agencies.
• Consultant fees are contingent upon reimbursement through the Historic
Preservation Fund grant, which provides 60 percent (federal) and 40 percent
(local match). Invoices will be processed only after DCA approval of
deliverables.
• The consultant shall comply with federal anti-lobbying restrictions (18 U.S.C. §
1913) and report any credible evidence of fraud, conflict of interest, or bribery to
the U.S. Department of the Interior, Office of Inspector General, 381 Elden Street,
Suite 3000, Herndon, VA 20170 (Tel: 800-424-5081).
• The consultant shall assist the City in maintaining compliance with DCA
Qualified Local Government eligibility and audit documentation as required
under 2 CFR 200.
• No contract shall be executed until reviewed and approved by the Georgia
Department of Community Affairs. A draft contract must be submitted to DCA
for approval prior to execution.
• All work shall conform to the Secretary of the Interior’s Standards for the
Treatment of Historic Properties.
For further information regarding this bid, please contact Mrs. Georgia Henderson,
Assistant City Manager, via email only at ghenderson@cityofdouglasga.gov until
December 11, 2025 by 5:00 PM. No phone inquiries will be accepted. For technical
questions or to schedule a site visit, contact Mr. Chris Davis, Airport Manager, via phone
at 912-384-1409 or by email at cdavis2@cityofdouglasga.gov. All site visits must be
scheduled and completed no later than December 11, 2025, by 5 PM.
COMMENTS:
________________________________________________________________________
4
BID FORM
Sign below in ink in the space provided. Unsigned bids will be considered incomplete
and will be subject to rejection.
IT IS AGREED BY THE UNDERSIGNED BIDDER THAT THE SIGNING AND
DELIVERY OF THIS BID REPRESENTS THE BIDDER’S ACCEPTANCE OF THE
TERMS AND CONDITIONS OF THE SPECIFICATIONS AND PROVISIONS, AND
IF AWARDED THIS BID, WILL PERFORM IN ACCORDANCE WITH THIS
AGREEMENT.
BID SUBMITTED BY:
COMPANY NAME: ______________________________________________________
ADDRESS: _____________________________________________________________
CITY, STATE, ZIP:_______________________________________________________
TELEPHONE:_______________ FAX ____________ E-MAIL ___________________
AUTHORIZED SIGNATURE: __________________________________________
TYPED OR PRINTED NAME: ___________________________________________
TITLE: __________________________________________________
DATE:___________________________________________________
Please indicate in the space provided with YES for concurrence or NO for
nonconcurrence to the following:
Is any owner or officer of the bidder an employee of City of Douglas or related as close
as third cousin to a City of Douglas Commissioner or other Elected Official?
YES_____________
NO ___________
Vendors submitting a bid form, from Douglas, and City of Douglas MUST have a valid
City and/or County business license.
CONCUR: _________
City License No. _______________ County License No. ________________
Date of Issue _________________________________________________________
5
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
Daily notification on new contract opportunities
With GovernmentContracts, you can:
- Find more opportunities and win more business
- Receive daily alerts for all new bid opportunities
- Get contract opportunities matched to your business
See also
...and lead public design charrettes and incorporate findings into development of the draft ...
State Government of Georgia
Bid Due: 6/18/2026
...Planning services will be selected in July of 2026. The Master Plan will ...
Macon Bibb County
Bid Due: 6/18/2026
...in connection with the Airport Capital Improvement Plan at the Thomson-McDuffie County Airport... ...
Thomson McDuffie County
Bid Due: 6/08/2026
...SOLICITATION DESCRIPTION DUE DATE RFP No. 26-0005 Consultant Services for Master Study for ...
Consolidated Government of Columbus
Bid Due: 6/12/2026
* Disclaimer: Information regarding bids, requests for proposals (RFPs), or requests for qualifications (RFQs) is provided on this website only for convenience and does not constitute official public notice. Persons wishing to respond to or inquire about bids, RFPs, or RFQs should contact the appropriate government department.