RFQ 87170: Rental Rate Testing

Location:	Illinois
Posted:	Feb 2, 2026
Due:	Feb 27, 2026
Agency:	City of Chicago Housing Authority
Type of Government:	State & Local
Category:	W - Lease or Rental of Equipment
Publication URL:	To access bid details, please log in.

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REQUEST FOR QUOTES #87170 (2026)

RENTAL RATE TESTING (HCV)

Monday, February 2, 2026

Matthew Brewer, Operating Chairman

Sheila Johnson, Deputy Chief of Procurement

PART 1 – GENERAL INFORMATION

1.1 Chicago Housing Authority

CHA is the third largest public housing authority in the nation and the largest single owner of rental

housing in Chicago. Through its public housing and voucher programs, CHA serves 135,000 people in

over 65,000 households across all 77 of Chicago’s community areas. CHA’s mission is to create and

sustain strong communities where seniors thrive and everyone can unlock their economic power,

ensuring that every neighborhood in Chicago has quality affordable housing and everyone feels

welcome.

In its procurement of its goods and services, CHA seeks relationships with vendors who share our

values for inclusive and equitable contracting opportunities. CHA strives to be fair, transparent, and

practical, and works to optimize the use of public funds through purchasing decisions. For more

information, visit www.thecha.org.

1.2 Solicitation Purpose

The Chicago Housing Authority is soliciting quotes from qualified and experienced Fair Housing

Organizations to conduct paired testing of Chicago landlords and Property Managers and providing

feedback to determine if landlords and property managers are discriminating against voucher

holders based on local and state fair housing laws.

Please Note: Respondents are responsible for reading this Request for Quotes and all exhibits,

attachments, addendums, or amendments, in its entirety, as updates and revisions may be added.

By submitting a response to this solicitation, the Respondent acknowledges that it has read the

entire document and is responding with full knowledge of all terms, conditions, and requirements

as set forth.

1.3 Solicitation Schedule

The following Schedule of Events represents CHA’s estimate of the timetable that will be followed in

connection with this solicitation:

MILESTONES

RFQ Released

Quote Due Date and Time

DATE AND/OR TIME

Monday, February 2, 2026

Friday, February 27, 2026, by 1:00 P.M. CST

CHA reserves the right, at its sole discretion, to adjust this Solicitation Schedule as it deems necessary. All agencies doing

business with the Chicago Housing Authority must be a registered vendor. Registration can be completed via

https://supplier.thecha.org.

1.4 Communications

All procurement actions facilitated by CHA will be conducted in an open, transparent, and

competitive manner. CHA will consider with each transaction competitive pricing, quality of work,

reputation, and referrals, and understanding of the solicited deliverables and/or requirements. CHA

supports solicitation of quotes from all markets with no geographical preferences and to give

qualified businesses, including those that are owned by minorities, women, and small business

enterprises, opportunity to do business with CHA as Contractors and Subcontractors within CHA’s

procurement policy and procedures.

To maintain a fair and impartial competitive process, CHA and any outside consultants assisting CHA

with this solicitation shall avoid private communication concerning this procurement with

prospective Respondents during the entire procurement process. From the issue date of this RFQ

until the final award is announced, Respondents are not allowed to communicate about this RFQ

RFQ_Rental Rate Testing_HCV_2026

for any reason with any CHA staff and/or outside consultants assisting CHA with this solicitation

except:

•

Through the RFQ Point of Contact named below.

•

As otherwise specified in this RFQ; and/or

•

As provided by existing work agreement(s) (if any)

Prohibited communications includes all contact, including but not limited to, telephonic

communications, emails, faxes, letters, or personal meetings, such as lunch, entertainment, or

otherwise. CHA reserves the right to reject the quote of any Respondent violating this provision.

The Point of Contact for this RFQ is:

Elizabeth Gentile, Procurement Manager

Chicago Housing Authority 60 E. Van Buren

Chicago, IL 60605

Phone: 312-913-7036

Email: egentile@thecha.org

Questions must be submitted via email to the above contact by

Monday, February 16, 2026, at 12pm CT.

1.5 Amendments to the RFQ

CHA reserves the right to increase or delete any scheduled items, and/or increase or reduce the

quantity of any scheduled item as deemed necessary, to waive informalities and technicalities, and

to make other changes and modifications consistent with CHA’s policies, and the laws and

regulations governing HUD programs.

2.1 Scope of Work

The Chicago Housing Authority is soliciting quotes from qualified and experienced Fair Housing

Organizations to conduct paired testing of Chicago landlords and Property Managers. The selected

vendor(s) will be responsible for finding landlords using listings on www.affordablehousing.com as

well as other publicly available websites and then, using trained testers, will contact landlords and

provide feedback to determine if landlords and property managers are discriminating against

voucher holders based on local and state fair housing laws. The Selected Respondent must have 3-

5 years of experience and have completed projects of similar scope and size.

Pricing/Invoicing:

All equipment supplies and materials must be provided by the Selected Respondent and included

in the pricing. Proper licensing and insurance are required. Invoices should be submitted once a

month for service rendered.

2.2 Performance of Work

Contract term shall be for a base period January 1, 2026- March 31, 2027. The Effective Date of the

contract is the date on which the original contract is executed by CHA. The contract may be amended

in writing from time to time by mutual consent of the parties.

2.3 RFQ Narrative Response

Each Respondent must submit a narrative response that addresses the scope of work described in

Section 2.1 of the RFQ. Brevity with respect to responses is strongly encouraged. CHA will look

favorably upon succinct and direct language. Emphasis should be placed on conformity to CHA’s

instructions, requirements of this RFQ, and completeness and clarity of content.

Quote responses shall be no more than ten (10) pages in length and shall be organized in the

following structure:

RFQ_Rental Rate Testing_HCV_2026

Cover Page

A. Identify the name of the project

B. Company name, address, and main telephone number

C. Name and title of primary contact person with their direct contact information Team

Identification

D. Identify key staff who will complete the major tasks of this study

E. Provide a clear statement indicating current workload and demonstrate the ability to take on

additional work.

Approach & Work Plan

The Respondent must provide a narrative describing Respondent’s approach to the Statement of

Work, including Quality Assurance/Quality Control (QA/QC) standards that will be used to prevent

errors, project management systems to be utilized, plans for effective communications including

reporting tools, and specific approaches to technical problems that may lead to cost savings for the

CHA.

References

Respondents must provide references from at least three (3) organizations or clients that can

address the Respondents’ specific capabilities as they relate to the requirements of this RFQ,

including company names, addresses, telephone numbers, email addresses, fax numbers and

contact persons. Respondents will also list the timeframe of each project and list all uncompleted

work.

Financial Information

A. Quote Form (Exhibit B) which includes a separate “not to exceed” fee total to complete the

project. The quoted fees shall include estimated reimbursable fees.

B. Indicate whether any lawsuits or claims have been filed against the Respondent in the past

five (5) years.

Quote responses shall be no more than (10) pages in length, excluding resumes, Quote Form,

Mandatory Forms, and any other applicable exhibits specifically requested by CHA within this

solicitation. Use Arial font of not less than 11-point size throughout, including all titles, text and any

footnotes or citations.

PART 3 – QUOTE SUBMISSION

3.1. Quote Submission Instructions

All quotes must be submitted on the Quote Forms provided by CHA (see Exhibit B – Quote Form).

Failure to provide a quote for each item delineated on the Quote Forms may result in the quote

being determined "non-responsive" and subsequently disqualified from consideration.

Respondents should insert the words "No Quote" in the space provided for any item for which no

price is submitted. Quotes shall include all travel expenses, wages, supplies, and materials necessary

to perform work under the terms and conditions of this RFQ. Unless otherwise specified herein, all

prices shall be on a firm, fixed-price basis and are not subject to adjustment based on cost incurred.

Any stipulations made to the Respondent's quote shall subject the quote to rejection. If the

Respondent wishes to include additional information, the Respondent may do so with attachments.

The CHA will not be accepting manual submissions at this time. All Respondents must submit an

electronic proposal via email to the point of contact noted above.

All Quote Responses Must Be Typed.

Along with submission of the Quote Form, each Respondent must submit the following Mandatory

Forms:

• Exhibit A - RFQ Narrative Responses

• Exhibit B - Quote Form (pdf & Excel Form)

RFQ_Rental Rate Testing_HCV_2026

• Contract Compliance Certification*

• Utilization Plan*

• Letter of Intent M/W/DBE and/or Section 3 Business Concern*

The successful Respondent(s) will be required to submit mandatory CHA forms and affidavits

within seven days of notice of award. The mandatory forms will be forwarded to the successful

Respondents prior to contract award. Forms should be completed, signed, and notarized where

required or marked “not applicable” where appropriate. The mandatory forms are:

• Contractors Affidavit*

• Economic Disclosure Statement Form*

• HUD-50071 – Certification of Payments to Influence Federal Transactions*

• Required Insurance Certificate (see PART 5 – INSURANCE)

*These documents can be found at https://www.thecha.org/contracting-opportunities/forms-and-documents

Failure by the Respondent to provide such information within the allotted time will render the

Respondent ineligible for award.

PART 4 – EVALUATION OF QUOTE RESPONSES

4.1 Quotes Evaluation Protocol

The CHA will evaluate bids in response to this solicitation without discussions and will award a

contract to the Respondent whose bid is responsive and conforming to the solicitation and will be

advantageous to the CHA based on the qualifications, experience, and overall best value. Cost will not

be the sole determinative factor.

CHA reserves the right to award this contract to one Respondent, to make multiple awards, and to

accept a quote other than the lowest priced quote. CHA may reject any or all quotes if such action

is in CHA’s best interest, waive informalities and minor irregularities in quotes received, and award

all or part of the requirements stated. Furthermore, CHA reserves the right to delete, add, or modify

any aspect of this procurement through negotiations (if applicable) up until the final contract

signing.

4.1 Evaluation Factors

The CHA will evaluate bids based on the following factors:

• Price

• Best Overall Value (i.e., supplies, equipment, work plan)

• Service Availability

4.2 Due Diligence

All procurement transactions shall be conducted only with responsible Respondent, i.e., those who

have the technical and financial competence to perform and who have a satisfactory record of

integrity. Where warranted and before awarding a contract, CHA shall review the proposed

Respondent’s ability to perform the contract successfully, considering factors such as the

Respondent’s integrity, compliance with public policy, record of past performance (including vendor

performance reports and contacting previous clients of the Respondent), and financial and technical

resources. Respondents shall not be awarded to debarred, suspended, or ineligible Respondents. If

a prospective Respondent is found to be non-responsible, a written determination of non-

responsibility shall be prepared, and the prospective Respondent shall be advised of the reasons for

the determination.

PART 5 – INSURANCE

5.1 Insurance Requirements

Prior to the commencement of this Agreement, the Vendor shall procure and maintain at all

times during the term of this Agreement insurance against claims for bodily injury or property

damage which may arise from or in connection with services performed under this Agreement

and from the negligent acts, omissions and errors of the Vendor, its officers, agents,

RFQ_Rental Rate Testing_HCV_2025

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

RFQ 87170: Rental Rate Testing

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