Construction of the General Government Office Building Phase I - Reissue, RFQ 684968
| Location: | Virginia |
|---|---|
| Posted: | Nov 19, 2025 |
| Due: | Jan 13, 2026 |
| Agency: | Loudoun County |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | RFQ 684968 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
RFQ 684968
|
| Bid Title: |
Construction of the General Government Office Building Phase I - Reissue, RFQ 684968
|
| Category: | Procurement |
| Status: | Open |
|
Attachment Preview
Loudoun County, Virginia
INVITATION FOR BID
CONSTRUCTION OF THE GENERAL GOVERNMENT
OFFICE BUILDING - PHASE I - REISSUE
ACCEPTANCE DATE:
Prior to 4:00 p.m., January 13, 2026 “Atomic” Time
IFB NUMBER:
RFQ 684968
ACCEPTANCE PLACE:
Loudoun County Government Offices
1 Harrison Street, S.E.
1st Floor, Procurement Bids and Proposals Drop Box
Leesburg, Virginia 20175
PLEASE NOTE:
A. To obtain the plans and specifications for this Project, please email the Contracting Officer
and the County will make them available using the Microsoft One Drive. First, bidders will
receive an email from the Contracting Officer. Then, bidders will be prompted to enter a
verification code. The verification code will be from no-reply@sharepointonline.com.
Please note that this email often goes into spam/ junk folder.
Please note, the Project Specifications contain Geotechnical information and a
Geotechnical Report Release form signed by an individual authorized to bind the
firm into a contract MUST be signed and submitted prior to obtaining the plans and
specifications.
Please attach the Geotechnical Report Release Form to your email requesting access to
the files using Microsoft One Drive.
B. Bid Forms. Bid forms may be downloaded from the County’s website:
www.loudoun.gov/procurement.
C. Pre-Bid Conference. A Pre-Bid Conference will be held virtually using Microsoft Teams on
December 2, 2025, at 9:00 am for clarification of any questions on the plans and
specifications. See the Microsoft Teams login information provided below. To participate
in the audio portion of the opening, please dial the number provided below and follow the
prompts as designated. After the Project information has been provided, the Contracting
Officer will also provide a high level overview of the supplier registration process and
online submission of proposals through iSupplier. To participate by computer, connect to
the link provided and follow the prompts as designated:
Join the meeting now
Meeting ID: 271 333 309 562 49
Passcode: hL7t8my3
Dial in by phone
+1 757-600-4923,,594727339# United States, Norfolk
Find a local number
Phone conference ID: 594 727 339#
D. Site Inspection. Instructions to participate in a site inspection (if provided) can be found in
Section 21, Instruction to Bidders, Paragraph 21.5. Please read this section carefully as
there may be specific dates established to register for the site inspection.
The terms and conditions contained in this Invitation for Bid and in the County-Contractor
Agreement are not negotiable.
Requests for information related to this Invitation should be directed to:
Kristy D. Varda, NIGP-CPP, CPPO, CPPB, CJP Assoc.
Contracting Officer
Phone: (571) 627-7441
E-mail address: Kristy.Varda@loudoun.gov
This document can be downloaded from our website: www.loudoun.gov/Procurement
Issue Date: November 19, 2025
IF YOU NEED ANY REASONABLE ACCOMMODATION FOR ANY TYPE OF DISABILITY IN
ORDER TO PARTICIPATE IN THIS PROCUREMENT, PLEASE CONTACT THIS DIVISION AS
SOON AS POSSIBLE.
IFB RFQ 684968
Construction of the General Government Office Building - Phase I - Reissue
Page 2
INVITATION FOR BID
CONSTRUCTION OF THE GENERAL GOVERNMENT OFFICE
BUILDING - PHASE I - REISSUE
SECTION/TITLE
PAGE
1.0 PURPOSE........................................................................................................................................ 4
2.0 COMPETITION INTENDED............................................................................................................. 5
3.0 PREVAILING WAGE RATES.......................................................................................................... 5
4.0 BIDDER MINIMUM QUALIFICATIONS .......................................................................................... 7
5.0 SPECIFICATIONS ........................................................................................................................... 9
6.0 GENERAL CONDITIONS OF THE CONSTRUCTION CONTRACT .............................................. 9
7.0 DISCREPANCIES............................................................................................................................ 9
8.0 BUSINESS, PROFESSIONAL, AND OCCUPATIONAL LICENSE REQUIREMENT.................... 9
9.0 PAYMENT OF TAXES..................................................................................................................... 9
10.0 NOTICE OF REQUIRED DISABILITY LEGISLATION COMPLIANCE.......................................... 9
11.0 ETHICS IN PUBLIC CONTRACTING ........................................................................................... 10
12.0 EMPLOYMENT DISCRIMINATION BY CONTRACTORS PROHIBITED .................................... 10
13.0 PROHIBITION OF FORCED OR INDENTURED CHILD LABOR ................................................ 11
14.0 DRUG-FREE WORKPLACE ......................................................................................................... 11
15.0 FAITH-BASED ORGANIZATIONS ............................................................................................... 11
16.0 EXEMPTION FROM TAXES ......................................................................................................... 12
17.0 CONSTRUCTION CONTRACT PERFORMANCE AND PAYMENT BONDS.............................. 12
18.0 CONSTRUCTION CONTRACT BOND FORMS AND COPIES; ALTERNATIVE FORMS .......... 13
19.0 CONSTRUCTION CONTRACT RETAINAGES ............................................................................ 13
20.0 ESCROW ACCOUNT FOR RETAINED FUNDS .......................................................................... 13
21.0 AUTHORITY TO TRANSACT BUSINESS IN VIRGINIA .............................................................. 13
22.0 INSTRUCTIONS TO BIDDERS ..................................................................................................... 14
23.0 PRICING PAGE ............................................................................................................................. 24
Attachments below are incorprorated or incorporated by reference into this Invitation for
Bid and Contract Documents:
ATTACHMENT 1:
ATTACHMENT 2:
ATTACHMENT 3:
ATTACHMENT 4:
ATTACHMENT 5:
COUNTY-CONTRACTOR AGREEMENT (contained herein)
GEOTECHNICAL REPORT RELEASE FORM (contained herein)
GENERAL CONDITIONS OF THE CONSTRUCTION CONTRACT
PREVAILING WAGE RATES – LOUD–25-0010
PLANS AND SPECIFICATIONS DATED October 31, 2025
Authorized By: s/Kristy D. Varda, NIGP-CPP, CPPO, CPPB, CJP Assoc, Date: November 19, 2025
Contracting Officer
IFB RFQ 684968
Construction of the General Government Office Building - Phase I - Reissue
Page 3
CONSTRUCTION OF THE GENERAL GOVERNMENT OFFICE
BUILDING - PHASE I - REISSUE
1.0 PURPOSE
1.1 The Intent of this Invitation for Bid (IFB) is for the County of Loudoun, Virginia
(County) to obtain the services of a qualified General Contractor to Construct
the General Government Office Building - Phase I (Project). The General
Government Office Building Phase I is a three (3) story 125,000 square foot
(SF) office building located on Adoption Drive in Leesburg. This facility will
be occupied by the following Loudoun County departments: Building and
Development, Planning and Zoning, Environmental Health Services and the
Office of Mapping and Geographic Information. The ultimate full build out of
Phases I-IV is planned to be a total area 425,000 SF. The Phase I building
is striving to obtain a Leadership in Energy and Environmental Design
(LEED) Silver certification. Phase I consists of the development of the entire
site to include all sitework, utility, parking, and road improvements. Phase I
will also construct one (1) 125,000 square foot multi-story office building and
provide pad ready sites for the three (3) future office buildings. The
proposed ultimate condition of the site is for a four (4) building complex
constructed over multiple phases. Currently, only Phase I is funded in the
County’s Capital Improvement Plan. It is anticipated that the design of the
Phase I building will be replicated for the future buildings. The building site
is located within the Leesburg Electoral District on Adoption Drive, just west
of the Loudoun County Animal Services Facility, also located on Adoption
Drive.
1.2 The County Construction Contract resulting from this IFB requires the
payment of Prevailing Wage Rates. Refer to Section 3.0 of this IFB.
1.3 The costs associated with the removal of any and all unsuitable soils and/or
rock encountered below subgrade (as defined in Specification 312000),
during the construction of this Project shall be borne by the County. The
County requests that the Contractor provide unit prices for unsuitable soils
removal and rock removal. Unit Prices shall include the import of suitable
material as needed to replace those quantities removed (It shall be
assumed that suitable material will be procured from an off-site source).
Unit prices shall be included on the Pricing Page of the Bid, and shall be
multiplied times an assumed quantity provided by the County for an
extended price. The extended price shall be carried by the County as an
Owner’s Allowance in the final Contract Price and will be paid to the
Contractor on a “per occurrence” basis, with any remaining allowance(s)
being returned to the County upon completion of the Project. This will apply
to all excavations with the only exception being Drilling Activities (i.e.
borings, geothermal wells, etc.). In these specific instances the Contractor
should assume that rock will be encountered and price the drilling
accordingly as part of their Base Bid Cost. Refer to Specification 312000 for
IFB RFQ 684968
Construction of the General Government Office Building - Phase I - Reissue
Page 4
soil classification and responsibility for all unsuitable soils and/or rock
encountered above subgrade.
1.5 The County will require the Contractor awarded this Project to use Trimble
Unity Construct (Trimble) (formerly e-Builder) Construction Program
Management Software. The County will provide licenses for the
Contractor’s use and will provide training for the Contractor to ensure
proficiency as recommended by Trimble. The license and training will be
provided to the Contractor at no cost and prior to the issuance of Notice to
Proceed. Further training due to a lack of proficiency will be the
responsibility of the Contractor.
The Trimble Construction Program Management Software will be utilized
for all Project management documentation and correspondence, including
but not limited to: Request for Information (RFI)’s, submittals, meeting
minutes, pay applications, proposed change orders/change orders, close-
out documentation, etc. Contact e-Builder for further information at www.e-
builder.net/services/support or 1-888-288-5717.
2.0 COMPETITION INTENDED
It is the County's intent that this IFB permits competition. It shall be the bidder's
responsibility to advise the Purchasing Agent in writing if any language, requirement,
specification, etc., or any combination thereof, inadvertently restricts or limits the
requirements stated in this IFB to a single source. Such notification must be received
by the Purchasing Agent not later than fifteen (15) days prior to the date set for bids
to close.
3.0 PREVAILING WAGE RATES
Remuneration to any individual performing work on the County Construction
Contract resulting from this IFB shall be at a rate equal to or greater than to the
prevailing wage rate identified in Attachment 4 to this IFB.
3.1. The General Contractor awarded a County Construction Contract as a
result of this IFB, and any sub-contractors hired by the General Contractor
to perform Work on the County Construction Contract resulting from this
IFB, shall pay wages, salaries, benefits, and other remuneration to any
mechanic, laborer, or worker employed, retained, or otherwise hired to
perform Work in connection with the resulting County Construction Contract
at or greater than the prevailing wage rate identified in this IFB.
3.2. Any General Contractor or any subcontractor who employs any mechanic,
laborer, or worker to perform Work under the County Construction Contract
resulting from this IFB, at a rate that is less than the prevailing wage rate
identified in this IFB (i) shall be liable to such individuals for the payment of
all wages due, plus interest at an annual rate of eight percent accruing from
the date the wages were due; and (ii) shall be disqualified from bidding on
public contracts with any public body until the contractor or subcontractor
has made full restitution of the amount described in clause (i) owed to such
IFB RFQ 684968
Construction of the General Government Office Building - Phase I - Reissue
Page 5
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