RFP 15-031126 Water Valve Assessment Project
| Location: | North Carolina |
|---|---|
| Posted: | Feb 2, 2026 |
| Due: | Mar 11, 2026 |
| Agency: | City of High Point |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 15-031126 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
15-031126
|
| Bid Title: |
RFP 15-031126 Water Valve Assessment Project
|
| Category: | Bid Opportunities |
| Status: | Open |
| Bid Recipient: | greg.parret@highpointnc.gov |
|
Attachment Preview
REQUEST FOR PROPOSALS
Water Valve Assessment Project
February 2, 2026
Due Date: Wednesday March 11, 2026
and time: 2:00 PM (EDT)
RFP Number: 15-031126
Mailing Address: PO Box 230
High Point NC 27261
Delivery Address:
Purchasing Contact:
E-mail:
Phone:
Pre-Proposal Conference:
and time:
816 East Green Drive
Purchasing Division
High Point, NC 27260
Greg Parret
greg.parret@highpointnc.gov
336-883-4795
February 18,
2026 2:00 PM
IF YOU NEED ANY REASONABLE ACCOMMODATION FOR ANY TYPE OF DISABILITY
IN ORDER TO PARTICIPATE IN THE PROCUREMENT, PLEASE CONTACT
PURCHASING AS SOON AS POSSIBLE
VENDOR NAME:
Bidder Information Form
All pages bound within this Bid Document are necessary parts thereof and Shall Not be
detached, taken apart and/or altered, or bid shall be considered non-responsive.
--PLEASE TYPE OR PRINT LEGIBLY IN BLUE OR BLACK INK--
Vendor Name (include d.b.a. information if applicable)
Entity Formation (check applicable):
Ownership Category (check applicable):
Corporation
Limited Liability Company
Limited Company
Non-Minority
Limited Partnership
African American
Socially & Economically Disadvantaged
Partnership
Sole Proprietorship
Hispanic
Asian American
Female
American Indian
Principal Office Address (Per Secretary of State)
City, State & Zip
Email Address
Telephone Number
Federal Tax ID #/Social Security #
General Contractor License # (if applicable)
Print Name & Title of Person Signing on Behalf of Vendor
Vendor’s Authorized Signature
* By signing above the vendor acknowledges that terms and conditions and instructions associated with
this bid have been read and accepted.
* Failure to execute/sign this bid properly prior to submittal shall render the bid invalid and it
WILL BE REJECTED.
Late bids will NOT be accepted.
Offer valid for 60 days from date of bid opening. After this time, any withdrawal of offer shall be made in
writing, effective upon receipt by the agency issuing this Invitation to Bid.
• Pursuant to General Statutes of North Carolina, Section 143-129, as amended, bids and proposals are
subject to the conditions and specifications herein, are invited for materials and equipment as described
herein.
• Prices or any other entry made hereon by the bidders shall be considered firm and not subject to change
or withdrawal.
• Bidders certify under penalty of perjury that this bid has not been arrived at collusively and that no
Federal or North Carolina antitrust laws have been violated.
• State and County sales taxes shall not be included in the bid prices. Sales tax shall be added to
vendors invoice and will be paid to vendor at time of invoice payment.
• Bidders shall sign this form along with this entire bound bid document on or before the above
date and time, to the City of High Point Purchasing Division, P O Box 230 (27261), 816 E Green
Drive, High Point, NC 27260
REQUEST FOR PROPOSALS
Water Valve Assessment Project
RFP 15-031126
The City of High Point, Public Services Department is seeking qualified vendors to
provide management, supervision, manpower, equipment, and materials necessary to to
assess, maintain, and repair valves within the water distribution system.
Sealed proposals will be received until 2:00 PM, Wednesday, March 11, 2026, in the Purchasing
Division, 816 East Green Drive, High Point, NC 27260. Proposals are to be labeled
“RFP # 15-031126 Water Valve Assessment Project . Proposers may email their proposals to
greg.parret@highpointnc.gov
A non mandatory pre-proposal conference will be held on Wednesday, February 18 at 2:00 PM in
the Municipal Operations Training room located at 816 E Green Drive, High Point, NC 27260,
(Come through the guard gate, go to the stop sign and make a left. The MOC training room is
located at the top of the stairs of the Health and Safety office. Parking will be on your left). City staff
will be available to discuss the project and answer pertinent questions, including MWBE
requirements. All prospective bidders are urged and cautioned to attend so as to prepare bids
based upon a full understanding of project specifications.
RFP # 15-031126
Water Valve Assessment Project
An electronic copy of the Request for Proposal may be obtained from the City of High Point located
under Bid Opportunities at https://www.highpointnc.gov/Bids.aspx. Proposers can download a copy of
the solicitation and all addenda.
The awarded supplier(s) must register with the City of High Point using the
City’s on-line supplier registration process at https://www.highpointnc.gov/1068/New-
Supplier-Registration. The City reserves the right to accept or reject, in whole or in part, such
proposals as appears in its judgment to be in the best interest of the City.
The successful proposer shall be required to comply with all applicable equal employment
opportunity laws and regulations, and all other applicable governmental laws and regulations as set
forth by the City of High Point and the State of North Carolina.
The meeting facilities of the City of High Point are accessible to people with disabilities. If you need
special accommodations, call 336-883-3298, TDD # 336-883-8517, or the North
Carolina Relay System (TDD #1-800-735-2962).
In accordance with the Federal “Americans with Disabilities Act” (the Act), the City of High Point will
not discriminate against individuals with disabilities and will not do business with vendors who
discriminate against such individuals in violation of the Act. “Equal Opportunity Employer,
Male/Female/Handicap”
A. GENERAL INFORMATION
1. INTRODUCTION & SCOPE OF SERVICES:
The City of High Point is soliciting sealed proposals for professional services to assess,
maintain, and repair valves within the water distribution system. Services include field
evaluation to improve valve operability, documentation and integration of asset data into the
City’s GIS and CMMS systems, provision of a web-based project management dashboard for
monitoring program performance, and performance of discretionary infrastructure repairs as
directed.
2. PROPOSAL SCHEDULE
This is to provide interested Proposers with information about the schedule anticipated by the
City. This is an estimate only and may change.
RFP Issue Date
Pre-Proposal Meeting
Questions Due to Purchasing
February 2, 2026
February 18, 2026 at 2:00 PM
February 25, 2026 by 12:00 PM
Responses Provided
RFP Due Date
February 27, 2026
Wednesday, March 11 at 2:00 PM
3. PROPOSAL QUESTIONS:
Questions concerning this RFP must be submitted via email to Greg Parret, Buyer,
by no later than February 25, 2026 by 12:00PM to greg.parret@highpointnc.gov
4. PROPOSAL DUE DATE:
Sealed proposals shall be received electronically, mailed or hand-
delivered no later than 2:00 PM EST, on Wednesday, March 11, 2026. There will
not be a public bid opening. Any proposal received after the announced time
and date of opening shall not be considered.
5. CONTRACT PRICING:
Proposals shall include pricing for the Water Valve Assessment Project per
specifications including all labor, time, and materials.
6. LATE BIDS:
Any bid proposal received after the proposal due date and time shall not be considered
and will be returned unopened.
7. COMPETITIVE SELECTION:
The successful Proposer will be selected on a fair and rational basis, and the
evaluation factors outlined below shall be applied to all eligible, responsive Proposers
in comparing proposals and selecting the successful bidder. Award of a contract may
be made without discussion with the Proposers after responses are received.
Proposals should, therefore, be submitted on the favorable terms. The City reserves
the right to void the contract if the successful Proposer has not performed within the
date specified by the Proposers response.
8. SALES TAX:
Sales Tax shall not be included in any proposed prices. The City of High Point is not
tax exempt and will pay sales tax where applicable. Sales tax shall be invoiced as a
separate item.
9. MWBE:
Pursuant to General Statute 143-48 and Executive Order #77, the City of High Point
invites and encourages participation in this procurement process by businesses
owned by minorities, women, handicapped or disadvantaged persons.
10. CONTRACTS:
It is recognized that the formal basis of any agreement between supplier and user will
be a contract to be negotiated between parties rather than a proposal. In submitting
proposals, vendors must indicate that they are prepared to complete a contract
containing all the information submitted in their proposals. Vendors must also be
prepared to meet the City’s insurance requirements at the time the contract is
awarded. Contractors shall be required to sign a City of High Point contract, a sample
of which is included in this RFP.
11. REJECTION OF PROPOSAL:
The City of High Point reserves the right to reject all Proposals, to waive any
informality in proposals received, to accept or reject any or all of the items in the
proposal, and to award the contract in whole or in part and/or negotiate any or all
items with individual Proposers if it is deemed in the City’s best interest. Moreover, the
City reserves the right to make no selection if proposals are deemed to be outside the
fiscal constraint or not in the best interest of the City.
12. INSURANCE:
The Contractor shall purchase and maintain during the life of this contract
comprehensive general liability and other insurance as is appropriate for the work
being performed as outlined in the sample contract which is attached for your
reference. A Certificate of Insurance will be required at the time of executing the
final contract.
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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