Automated Stop Sign Enforcement Program
| Location: | Maryland |
|---|---|
| Posted: | Nov 19, 2025 |
| Due: | Dec 5, 2025 |
| Agency: | City of Greenbelt |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
| Bid Title: |
Automated Stop Sign Enforcement Program
|
| Category: | Request for Proposal |
| Status: | Open |
|
Attachment Preview
Date November 19, 2025
City of Greenbelt – RFP
Request for Proposal
Automated Stop Sign
Enforcement Program
City of Greenbelt
25 Crescent Rd
Greenbelt, MD 20770
Table of Contents
REQUESTS FOR PROPOSALS ............................................................................................................................................... 3
BACKGROUND AND OBJECTIVE...................................................................................................................................... 3
RECORDS & REPORTS ........................................................................................................................................................... 3
SCOPE OF PROPOSAL ........................................................................................................................................................... 3
SUBMISSION OF PROPOSALS .............................................................................................................................................. 5
PROPOSAL DOCUMENTS .................................................................................................................................................... 5
GENERAL CONDITIONS FOR PROPOSALS ................................................................................................................... 6
PROPOSAL DOCUMENTS .................................................................................................................................................... 9
Attachment (A) – City of Greenbelt Sample Contract Form
REQUESTS FOR PROPOSALS
The City of Greenbelt, Maryland, invites sealed proposals from qualified vendors to provide and operate
an Automated Stop Sign Enforcement Program.
BACKGROUND AND OBJECTIVE
The purpose of this solicitation is for the City of Greenbelt to select one (1) RFP Respondent
(hereinafter “Contractor”) that provides the best price and demonstrates the highest level of
responsiveness as determined by City staff. The selected contractor will be required to comply with all
applicable Federal, State, and local requirements and utilize industry standards and best practices to
design, install, operate, and maintain a Stop Sign Camera Automated Enforcement Program.
The City will select one Contractor for this RFP based on the evaluation of submitted proposals and in
accordance with the schedule below.
RECORDS & REPORTS
The City will require the vendor to maintain an original set of records on work performed, including
daily reports, delivery tickets, testing reports, certifications, and any other documents as may be
required in performance of this work. The City will be provided a duplicate set of records, but upon
request, may require the vendor to provide specific records for the purpose of confirming City records
or use in litigation.
SCOPE OF PROPOSAL
The City of Greenbelt is seeking a qualified Contractor to furnish all labor, materials, equipment,
software, and services necessary to implement an Automated Stop Sign Enforcement Program.
The Contractor shall design, install, operate, and maintain a fully functional automated enforcement
system that complies with Federal, State of Maryland, and local laws and regulations.
The scope of this proposal includes, but is not limited to, the following:
1. System Design & Technology
• Provide fixed-post or mobile trailer-based camera systems equipped with radar, lidar, or
equivalent technology capable of detecting and documenting stop sign violations.
• Ensure the system is capable of capturing high-resolution images and/or video sufficient to
identify the vehicle
o License plates and violation details.
o Utilize technology that minimizes false positives and ensures accurate violation capture.
2. Installation & Deployment
• Coordinate with City staff for site selection, traffic studies, and placement of stop sign
camera systems.
• Install equipment in accordance with all safety standards and best practices.
• Ensure minimal disruption to traffic and the community during deployment.
Page 3 of 12
3. System Operation & Maintenance
• Provide full operation of the system, including data collection, storage, and secure transfer of
violation records.
• Maintain all equipment to ensure optimal performance and maximum up time.
• Provide routine inspections, preventive maintenance, and emergency repairs when required.
• Conduct and document daily log checks of each system to verify functionality, calibration status,
and overall performance. Logs must be available for City review upon request.
• The City of Greenbelt requires three (3) years of remote and on-site support with the option
to continue annual support after the 3-year period. The Vendor shall provide a detailed
description of standard and extended support, maintenance, and the average response time for
support requests.
• State the name of the company that will be delivering service and on-site support for this
service. If service is subbed out, provide the name of the subcontractor and the working
relationship to said subcontractor.
• Provide a technical roadmap for the proposed solution. How does the proposed solution fit
into the vendor’s current product lifecycle? Provide a list of policies on firmware updates for
the proposed solution, how often updates are released, how the City of Greenbelt will be
notified of updates, and how updates will be applied.
4. Violation Processing & Adjudication Support
• Supply a secure and legally compliant back-office system to review, process, and prepare
violations for issuance by authorized law enforcement personnel.
• Ensure evidence packages meet standards for use in court proceedings.
• Provide an interface for City staff to approve or reject violations prior to issuance.
5. Data Reporting & Program Evaluation
• Provide monthly, quarterly, and annual reports detailing violation counts, citation issuance,
system uptime, and program effectiveness.
• Support the City with data analysis to evaluate traffic safety impacts.
• Provide audit logs and system access reports as requested.
6. Training & Support
• Provide comprehensive training for City staff and law enforcement personnel on system use,
violation review, and reporting tools.
• Maintain a customer support system with guaranteed response times.
7. Compliance & Best Practices
• Operate the program in compliance with the Maryland Annotated Code, applicable case law,
and all other relevant laws.
• Follow recognized industry standards and best practices for automated enforcement
programs.
• Ensure data privacy, cybersecurity, and chain-of-custody protocols are maintained at all
times.
8. Engagement Methodology
• The City of Greenbelt is seeking a turn-key solution for the implementation of an
Automated Stop Sign Enforcement Program.
• The selected Contractor will be fully responsible for providing all hardware, software,
infrastructure, and services required to ensure a seamless and effective program launch and
long-term operation.
Page 4 of 12
SUBMISSION OF PROPOSALS
RFP Solicitation Schedule:
• Solicitation Issued
• Questions Due by 4:30 pm
• Proposals Due by 4:00 pm
• Staff review and ranking
• Follow-up/Interviews, if necessary
• Consultant selection
• Council Approval
November 19, 2025
December 3, 2025
December 15, 2025
December 19, 2025
December 22-29, 2025
January 9, 2025
January 12, 2025
These durations and dates are for information purposes only, and the owner reserves the right to revise any
of the durations and to terminate and/or not initiate any and/or all the solicitation steps.
The Proposals shall be submitted electronically, no later than December 15, 2025 @ 4:00pm, to Lt.
Michael Apgar at mapgar@greenbeltmd.gov. Late proposals will not be accepted.
PROPOSAL DOCUMENTS
A vendor responding to this RFP for the “Automated Stop Sign Enforcement Program” must
submit the Proposal Documents included at the end of this document. Failure to comply with these
requirements may result in the disqualification of the vendor. The City will base the selection of a
Vendor on documentation submitted in the Proposal Documents.
Applicants must submit their proposal electronically.
1. Compensation For Services (Fee)
The City intends to enter a service contract(s) for the proposed project term. Compensation for the
services rendered will be based on a contract and will be based on the unit rates as provided on the
price proposal form.
Proposals must include a detailed pricing plan and all cost associated with program operation or
termination.
2. Evaluation Criteria and Selection Procedures
Evaluation Criteria: Evaluation of the Contractor will be based upon the complete submission of the
required proposal package. Incomplete packages may be eliminated from further consideration.
Evaluation of proposals will be based on criteria at the Owner’s sole discretion, but will broadly be
based on overall best value with respect to the following criteria.
An award of contract will occur after all proposals are reviewed by City staff. The City reserves the
right to reject any RFP submissions and further reserves the right to re-issue the RFP. For additional
information regarding the services specified in this request for qualifications, contact Lt. Michael
Apgar, in writing by email at mapgar@greenbeltmd.gov. Questions specific to this solicitation will be
accepted until 4:30 PM on December 3, 2025.
Page 5 of 12
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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