Opioid Abatement Education Services
| Location: | Massachusetts |
|---|---|
| Posted: | Nov 19, 2025 |
| Due: | Dec 3, 2025 |
| Agency: | Town of Ipswich |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 26-003 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
26-003
|
| Bid Title: |
Opioid Abatement Education Services
|
| Category: | Purchasing |
| Status: | Open |
|
Attachment Preview
REQUEST FOR QUOTES:
OPIOID ABATEMENT EDUCATION SERVICES
RFQ #26-03
Town of Ipswich Department of Public Health
Proposal Opening Date: Wednesday, December 3, 2025 at 10:00 a.m.
November, 2025
TOWN OF IPSWICH DEPARTMENT OF PUBLIC HEALTH
PUBLIC NOTICE
REQUEST FOR QUOTES (RFQ) #26-03
The Town of Ipswich Department of Public Health (“Department”) invites sealed Quotes
pursuant to G.L. c.111 for:
Opioid Abatement Education Services
The Department of Public Health, as the overseer of public health in the Town of Ipswich,
invites qualified firms to submit written Quotes for opioid abatement education services for
fifteen (15) months. Responsive Quotes shall provide for a fixed annual fee for completion of a
plan to develop a variety of marketing materials, develop engaging and visually appealing
public-facing materials, and identify key performance indicators to measure the campaign’s
success, while tracking performance during the campaign’s duration.
The Department reserves the right to cancel or reject in whole or in part any or all Quotes that
are not deemed to be in the best interests of the Department. The selected vendor must have
demonstrated familiarity with and agree to comply with Massachusetts General Laws Chapter
111 and all applicable regulations, policies, and guidelines promulgated by the Department.
SCHEDULE
Department Issuance of RFQ
Vendor Questions about RFQ to the Department
Department Written Responses to Vendor Questions
Vendor Quotes Due Date
Department Proposal Evaluation*
Contract Award of Vendor*
*Anticipated
November 19, 2025
November 26, 2025
December 1, 2025
December 3, 2025
December 3, 2025
December 4, 2025
TO OBTAIN A COPY OF THE RFQ:
Please obtain a copy of the RFQ online at http://www.projectdog.com after 10:00 a.m.,
November 19, 2025 and not later than December 3, 2025. It is the sole responsibility of the
contractor obtaining the RFQ online to ensure they have received any and all addenda prior to
the bid opening.
Quotes will be received until: 10:00 a.m. EST, Wednesday, December 3, 2025 On ProjectDog,
Code 871673. All Quotes shall be deemed public records in accordance with public records law.
Award will be made to the responsible and responsive proposer submitting the most
advantageous proposal, taking into consideration price and evaluation criteria set forth in the
RFQ.
TOWN OF IPSWICH DEPARTMENT OF PUBLIC HEALTH
November 18, 2025
TOWN OF IPSWICH DEPARTMENT OF PUBLIC HEALTH REQUEST FOR
PROPOSAL 26-03
I. COMPETITIVE SEALED QUOTES
The Town of Ipswich Department of Public Health (“Department”) shall enter into
procurement contracts opioid abatement education services utilizing competitive sealed
Quotes in accordance with G.L. c.111 §26.
II. INTRODUCTION
The Department is soliciting Quotes for opioid abatement education services under this
request for quotes (RFQ) for a term of fifteen (15) months with the possibility of two (2)
one (1)-year extensions. The Department solicits Quotes from qualified firms to submit
written fixed fee Quotes to develop and implement a community education campaign
focused on adults, including parents and caregivers, to promote awareness and accurate
information about addiction, opioid use disorder and state resource navigations systems
(including the MA Behavioral Health Helpline and Substance Use Helpline). This
campaign is being funded as part of the Town’s Opioid Settlement Funds, and it not
subject to annual appropriation.
Quotes shall consist of two (2) parts: (i) a Technical, or non-price, Proposal which
includes all information responsive to this RFQ except the proposer’s fee, and (ii) a Price
Proposal.
III. BACKGROUND
The mission of the Department of Public Health is to protect the public health and the
environment, prevent and control the spread of disease and promote sanitary living
conditions through the enforcement of state and local regulations including the State
Sanitary Code, State Environmental Code, and Ipswich Board of Health Regulations.
Additionally, the Department of Public Health is responsible for developing emergency
preparedness plans to respond to infectious disease outbreaks and other biological events.
The Director of Public Health also serves as the Opioid Abatement Coordinator, who is
the point person for the community and outside agencies regarding Opioid Settlement
Funds and associated activities.
IV. SCOPE OF SERVICES
As part of a recent settlement with opioid companies, the Town has decided to pursue
work on its community education campaign. Working with the Director of Public Health,
acting as the Opioid Abatement Coordinator, the vendor will work to refine the existing
community education campaign. Furthermore, the vendor will be responsible for
developing a variety of types of marketing (content, digital, event, or print) so that the
audience has multiple opportunities to engage with the message. In addition to providing
the above work, the successful vendor will develop engaging and visually appealing
public-facing materials.
As part of the proposal, the vendor will be expected to identify key performance
indicators to measure the campaign’s success and track performance throughout the
campaign’s duration. After closeout of the campaign, the vendor will then analyze and
synthesize data collected and write a Summary Report after the campaign’s fifteen (15)-
month run. Within two (2) weeks of the end of the campaign, the vendor will be expected
to deliver a printed and electronic draft report to the Department.
Not later than two (2) weeks from the Department’s acceptance of the draft report of
findings, the vendor shall provide the Department with one (1) pdf copy of the report.
In addition to the presentation of the draft and final annual reports to the Department, the
vendor will be expected to attend up to two (2) additional meetings with the Health
Director.
The vendor will be expected to routinely respond to Department telephone and/or e-mail
inquiries within one (1) business day of the Department inquiry.
V. INSTRUCTIONS TO PROPOSERS
Issuing Office. This RFQ is issued by and for the Department with the assistance of the
Town of Ipswich Purchasing Department. All RFQ inquiries shall be directed both to the
Purchasing Department at purchasing@ipswichma.gov and to Colleen Fermon at
colleenf@ipswichma.gov not later than 12:00PM (noon) on Wednesday, November 26,
2025.
All written RFQ responses will be made available to all respondents upon closure of the
bid process through ProjectDog.
1. Submission of Quotes. Quotes must be submitted in two separate sealed documents,
one marked “Technical Proposal RFQ #26-03” the other marked “Price Proposal
RFQ #26-03”. The Technical proposal shall include all information responsive to this
RFQ except the proposer’s price, which shall be set forth in the Price Proposal. Price
Quotes shall NOT be submitted with Technical Proposal. Price Quotes shall by
submitted using the form found at Attachment A. Technical Quotes shall be
submitted using the form found at Attachment B.
All filings must be submitted not later than 12:00 p.m. Eastern Standard Daylight
Time on December 3rd, 2025. The Department shall not be responsible for
delayed deliveries of Quotes. Any Quotes and/or unsolicited amendments
received after the closing date and time will be rejected.
No bids shall be accepted in person in Town Hall. All bidding materials must be
submitted on ProjectDog.
Each proposal shall contain two (2) documents: the first shall be labeled:
“Department – Opioid Education Technical Proposal – [Your Firm’s Name] RFQ
#26-03” and the second shall be labeled: “Department – Opioid Education Fee
Proposal – [Your Firm’s Name]R RFQ #26-03.” All responses must include:
a. A cover letter that is signed by an official with authority to bind the proposal
and a statement that the proposal is valid through December 18, 2025.
b. The name of your firm; address; telephone number and e-mail address.
c. General description of your firm, including legal form (sole proprietorship;
partnership; corporation); identification of primary business and any unrelated
businesses; number of employees; and identification of the principal owners
of the firm.
d. Resumes of the education and support staff that will be assigned to the
Department education campaign, including the individual who will have
primary management responsibility for the Department project.
e. A list of the Massachusetts public health systems for whom your firm is
currently providing education campaigns and contact information for at least
three (3) Massachusetts public health department references.
f. A list of all public health systems for whom your firm has provided opioid
education campaigns for.
g. Identification of any Massachusetts public health departments that have
terminated your services in the past three (3) years, along with an explanation
for the terminations.
h. Identification of any non-Massachusetts public health departments that have
terminated your services in the past three (3) years, along with an explanation
for the terminations.
i. A description of the proposed methodology to be followed, with particular
emphasis to understanding the unique nature of Ipswich’s resident population.
j. A proposed schedule or timetable for completion of the education campaign.
k. Copies of three (3) prior studies that have been completed for a municipal or
state Health Department.
l. A description of a successful public education plan that you are most proud of.
m. Evidence of general liability insurance coverage for your firm.
n. A list of any formal complaints; claims; legal actions or other proceedings
filed with regulatory agencies; administrative agencies; arbitrators or courts
against your firm as a result of education campaigns provided to a client
within the past three (3) years.
o. The G.L. c.62C, s. 49A certification found at Attachment C.
p. All required Department forms, including but not limited to the Vendor
Certification. See https://www.mass.gov/how-to/memos-required-steps-for-
vendors-responding-to-a-procurement-notice for detailed information on
Department filing requirements.
2. Opening of Quotes
All Quotes will be opened and reviewed by staff of the Department at or after 10:00
a.m. Eastern Standard Time on December 3, 2025. It is the intent to select a finalist
not later than December 4, 2025.
3. Proposal Rejection
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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* Disclaimer: Information regarding bids, requests for proposals (RFPs), or requests for qualifications (RFQs) is provided on this website only for convenience and does not constitute official public notice. Persons wishing to respond to or inquire about bids, RFPs, or RFQs should contact the appropriate government department.