Notice of Intent to procure Atlassian Software Renewals – CHESS RFQ- #524927

Active

Contract Opportunity

Request for quote for firm fixed priced order for Atlassian brand name software was posted on CHESS IT MART on 4/1/2025.

This action is for the procurement of brand name only software license renewals for Atlassian.

Software license renewals will be purchased on a firm-fixed-price task order utilizing the Computer Hardware Enterprise Software and Solutions (CHESS) procurement system. These licenses will be competed amongst the CHESS authorized resellers under one award order. Pricing must be ALL INCLUSIVE of items listed and shipping/delivery, and fees. Government does not pay tax.

Dell Brand name only!

100% Small business set aside.

Verify ALL items in the attached salient characteristics provided are listed on the quote (SEE ATTACHMENT 2025 Atlassian Software License Salient Characteristics for details)

Period of Performance: 04/21/2025 - 4/21/2026.

ALL SOFTWARE MUST BE INCLUDED IN QUOTE TO BE CONSIDERED. Quote must be all inclusive of any and all cost for the complete contract.

Evaluation criteria: The Government will award a contract to the offeror's proposal based on LPTA (lowest price technically acceptable). All salient characteristics/specs must be met and included in quote for consideration. No other Brand Name or substitutions are allowed.

Total (100%) small business set aside.

Acceptance and inspection are at Government facility.

Contract will be awarded without discussions.

The Government reserves the right to increase quantities per the following clause(s): FAR 52.217-6 Option for increased quantity.

Salient Characteristics, ACC-DTA Clauses and Local Narratives (delivery orders included), Army Contract Writing System (ACWS) Transition Information for Offerors, and Instructions to offerors documents and redacted EFO documents are attached.

RFQ closes on 4/15/2025 at 11:00 am (EST). No quotes will be accepted after. No exceptions. All questions regarding this RFQ MUST be sent to daphne.b.philson.civ@army.mil no later than 4/10/2025 at 1 pm (EST) to allow for a response.

ALL QUOTES MUST BE SUBMITTED THROUGH ARMY CHESS. NO EXCEPTIONS.

RFQ was posted to CHESS IT MART on 4/1/25, and all quotes due via CHESS IT MART on 4/15/25 at 11 am EST.

CHESS IT MART Portal: https://chess.army.mil/

MUST be a registered contractor.

CHESS Customer Support Team: armychess@army.mil

Business Hours: Monday - Friday, 8:00am - 5:00pm EST.

In accordance with AFARS 9-4. Computer Hardware, Enterprise Software and Solutions (CHESS)

a. CHESS is the mandatory source for all purchases of commercial-off-the-shelf software, desktops, notebook computers, video teleconferencing equipment, and other commercial Information Technology (IT) equipment ( e.g., routers, servers, printers, peripherals, regardless of dollar value). CHESS is the mandatory source for all Army IT purchases, except for the Air National Guard, which is exempt from the CHESS requirement and must purchase IT through AFADVANTAGE/GSA-2GIT to retain IT compatibility. Per AFARS 5108.7403, before procuring commercial software outside of the CHESS contracts, the contracting officer or contract ordering official CH must ensure that the requiring activity obtains a waiver. Any IT hardware or software purchase made outside of CHESS requires a Statement of Non-availability (SoNA). See AFARS 5139.101-90(a) and AR 25-1.

b. All desktops and notebooks must be purchased during one of the Consolidated Buy ordering periods that occur three times annually (Oct/Jan, Feb/May, and Jun/Sep). Consolidated Buy exception memos are prepared by the requiring activity and are approved by an O6/GS-15 (or equivalent) within the requiring activity and must remain a part of the transaction document file. An exception memo example is available at CHESS Exception Request.

c. IT hardware or software purchases require an Army Deputy Chief of Staff (DCS), G-6 approved Information Technology Approval System (ITAS) Memorandum. CHs must include the ITAS Approval Memorandum in the transaction file along with all other supporting documentation. Supporting documentation must include documentation submitted with the ITAS approval request such as a CHESS SoNA. The CHESS website provides information concerning ITAS approvals. CHs may also consult their local command for guidance. The ITAS Approval website is located at

h:ttgs:/lcP-robe.armY..mil/entemrise-P-ortal/web/itas/home.

d. Any IT hardware or software purchase made outside of CHESS requires a SoNA. A SoNA is a notice that a particular product is not currently available through a CHESS contract. It is not a waiver to purchase, nor does it authorize use on the Army network. For detailed instructions on SoNA requirements and how to obtain a SoNA, see CHESS SONA.

As of 4/10/25, solicitation amended in accordance with FAR 15.206(b), to reflect the updates being issued to all parties.

Issuing activity: ACC-DTA

Solicitation/RFQ# PANDTA250000007593 (CHESS RFQ# 524927), posted on 4/1/25.

Amendment #1 on 4/2/25

Amendment #2 on 4/10/25

# of pages on CHESS RFQ/Solicitation: 3

Description of changes: Questions from contractors and answers from contracting.

Government point of contact: Daphne Philson, daphne.b.philson.civ@army.mil.

All updated quotes must be received by the close of the CHESS RFQ on 4/15/25 at 1 pm EST.

Contractor questions:

Amendment #1:

Question received: "We would like to know if this is a brand-new contract OR if there is (was) an incumbent performing these services. If not brand new, could you please provide the current / previous contract number?" Answer: Previous contract was W912CH24FL014.

Amendment #2:

Question received from a potential contractor: Could you please let us know if previous purchase was processed directly with Atlassian or through another partner?

Answer: Previous Atlassian software has been purchased through a contractor and not directly through Atlassian.

Attachments/Links